East-West Corridor Capacity Improvements: Approve Professional Consultant Services ContractCity of Dubuque
City Council Meeting
Action Items # 2.
Copyrighted
December 20, 2021
ITEM TITLE: East-West Corridor Capacity Improvements: Approve Professional
Consultant Services Contract - Preliminary Engineering Design and
Environmental Clearance Phase
SUMMARY: City Manager recommending approval of the Professional Consultant
Services Contract with HDR, Inc. to complete the Preliminary
Engineering Design and Environmental Clearance Phase to advance the
development of the East-West Corridor Capacity Improvements along
University Avenue at the intersections at Loras Boulevard, Asbury Road
and Pennsylvania Avenue.
RESOLUTION Approving Professional Services Consultant Contract
with HDR, Inc. to complete the preliminary engineering design and
environmental clearance phase to advance the development of East-
West Corridor Capacity Improvements
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
East-West Corridor Capacity Improvements
Professional Services Contract-MVM Memo
Staff Memo
Resolution
Contract
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: East-West Corridor Capacity Improvements
Approve Professional Consultant Services Contract
Preliminary Engineering Design and Environmental Clearance Phase
Iowa DOT Project No. STBG-SWAP-2100 (698)--SG-31
DATE: December 15, 2021
Assistant City Engineer Bob Schiesl recommends City Council approval of the
Professional Consultant Services Contract with HDR, Inc. to complete the Preliminary
Engineering Design and Environmental Clearance Phase to advance the development
of the East-West Corridor Capacity Improvements along University Avenue at the
intersections at Loras Boulevard, Asbury Road and Pennsylvania Avenue. The
estimated professional services fee to complete the preliminary engineering design and
environmental clearance phase is $1,042,055.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
Dubuque
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2007*2012.2013
2017*2019
SUBJECT: East-West Corridor Capacity Improvements
Approve Professional Consultant Services Contract
Preliminary Engineering Design and Environmental Clearance Phase
Iowa DOT Project No. STBG-SWAP-2100 (698)--SG-31
DATE: December 14, 2021
INTRODUCTION
The purpose of this memorandum is to request Mayor and City Council concurrence
and approval of the Professional Consultant Services Contract with HDR, Inc. of
Omaha, Nebraska, to complete the Preliminary Engineering Design and Environmental
Clearance Phase to advance the development of East-West Corridor Capacity
Improvements along University Avenue at the intersections at Loras Boulevard, Asbury
Road, and Pennsylvania Avenue.
BACKGROUND
The US Highway 20 corridor is the primary east -west route in the City of Dubuque and
future traffic volume projections indicate US Highway 20 alone will not provide sufficient
capacity for east -west travel in the City. Capacity along alternate east -west corridors will
need to be improved to provide connectivity between the western growth areas and the
downtown urban core.
To advance this objective, the City completed the East-West Corridor Connectivity
Study. The purpose of the study was to; analyze the east -west traffic flow in the City;
identify corridor improvements or modifications to support growing traffic demands; and
to consider transit needs, pedestrian needs, and sustainability. The four east -west
corridors identified in the study area are: Asbury Road; Pennsylvania Avenue;
University Avenue; and Loras Boulevard.
The adopted East - West Corridor Connectivity Study report has acted as the City's
Master Plan for both short-term and long-term capacity improvements or corridor
modifications to support growing east -west traffic flow in the City. The study included
recommended improvements supporting complete streets concepts, multi -modal
transportation, vehicle, pedestrian, bicycle, and recreational improvements.
The report included 32 proposed capacity improvement projects along the four
corridors. Capacity improvements identified include a series of intersection
realignments, intersection improvements, turn lane additions, add traffic signal
interconnect and Intelligent Transportation System (ITS) improvements along each
corridor.
In August 2017, the City Council listed
the East - West Corridor Capacity
Improvement Implementation as a "Top -
Priority" in its 2017-2019 Goals and
Priorities and directed City staff to begin
implementation plans for the
recommendations contained in the East-
West Corridor Connectivity Report.
In an effort to advance this top priority,
the City has already completed the
following improvements:
Project
Year
Cost
Property Acquisition
2016
$ 853,300
Asbury -University
Grandview - Delhi
2016
$ 827,000
Roundabout
Loras - Grandview
2017
$ 370,300
Traffic Signals
University - Grandview
2018
$1,200,000
Roundabout
Total Improvements To -Date
$3,250,300
pu�E past/'West Corridor Capacity Improvements W+-_L
.......... , ,,..., :._:..... 5
Grandviewll- r,,
Property Acquisition Traffic Signal Improvements
Gornplstetl: 2016 Cc m plete d: 201?
University. Liras, Asbury
Pennsylvania Overlap Section
E' '+ Proposed Roundabouts _
Preliminary Design! : Q,.
Env ron rn erta l StL d y: 2020 �x< � r
Gra Roundabavers:ty
Roundabout �'°¢+f -
Completed: 2018 . ? '-
Grandvi.MDONIGrsoe77
Roundabcu.
MEM". Gonpleted: 2016
UNIVERSITY - OVERLAP SECTION IMPROVEMENTS
The section of University Avenue, from Pennsylvania Avenue to Loras Boulevard,
referred to as the "Overlap Section" was recommended for converting the three
intersections along University Avenue to roundabouts.
In January 2019, the City began the process to de -federalize the East-West Corridor
project by paying back the federal funds previously used for property acquisition. On
August 19th, 2019, the City received the FHWA final closure acceptance for the
defederalization of funds related to the East - West Corridor project.
Now that the project defederalization is completed, in December 2020, the SWAP
Funding Agreement was executed which will now allow the City to utilize both local City
funding and SWAP funding to begin the preliminary engineering and environmental
study phase for intersection capacity improvements along the University Avenue, Loras
Boulevard to Pennsylvania Avenue "Overlap Section".
With funds currently programmed in FY2022, the next steps in the design development
process is to begin the preliminary engineering and environmental study phase for
intersection capacity improvements along the University Avenue, Loras Boulevard to
Pennsylvania Avenue "Overlap Section". The preliminary engineering phase is
anticipated to take approximately 12 months to complete. Once the preliminary
engineering and environmental study are completed, corridor impacts will be identified,
and property acquisition could begin which is anticipated to take approximately 2 years
to complete. Once property acquisition is completed within the Overlap Section,
construction to convert the three intersections along University Avenue to roundabouts
could take approximately 2-3 years to complete.
CONSULTANT SELECTION COMMITTEE
The Consultant Selection Committee for the Preliminary Engineering Design and
Environmental Study Phase includes the following:
• Gus Psihoyos, City Engineer • Wally Wernimont, Planning Services Manager
• Robert Schiesl, Assistant City Engineer • Tony Breitbach, Purchasing Coordinator
• Nate Steffen, Civil Engineer • Steve Fehsal, Parks Manager
CONSULTANT SELECTION PROCESS
Because the Professional Consultant Services contract to complete the preliminary
engineering design phase will use SWAP funding, the RFP and consultant selection
process is being performed in accordance with the Iowa Department of Transportation
(Iowa DOT) consultant selection process. The consultant selection and ranking were
based upon the overall strength of information provided in the Consultant's response
proposal submitted, the Consultant's presentation and interviews, and the Consultant's
demonstrated competence, experience, and qualifications.
On September 20, 2021, the City issued solicitations for competitive proposals from
qualified professional consulting engineering firms or project teams to determine interest
and capabilities providing Professional Consultant Services that include preliminary
engineering design and environmental study services for intersection capacity
improvements along University Avenue from the intersections at Loras Boulevard,
Asbury Road, and at Pennsylvania Avenue, in the City of Dubuque.
On October 8, 2021, four (4) consultant response proposals were received and are
listed as follows (in alphabetical order):
• AECOM
• Foth Infrastructure & Environment, LLC
• HDR, Inc.
• Snyder & Associates, Inc.
The Consultant Selection Committee reviewed the proposals, conducted an initial
screening, and selected AECOM, Foth and HDR to participate in virtual presentations
and interviews on October 19t" and 201", 2021.
Following the consultant interviews, the Consultant Selection Committee met to
evaluate and rate each of the consultants. The Committee carefully deliberated each
consultant's strengths and weaknesses. Although each of the consultants was uniquely
qualified, the Selection Committee selected HDR, Inc. of Omaha, Nebraska as the first -
ranked consultant. The selection ranking was based upon the overall strength of
information provided in the Consultant's response proposal submitted, the Consultant's
presentation and interviews, and the Consultant's demonstrated competence,
experience, and qualifications. The final consultant selection evaluation and ranking
form is attached and the recommended order of preference to initiate contract
negotiations is as follows:
• No. 1 - HDR, Inc.
• No. 2 - AECOM
• No. 3 - Foth Infrastructure & Environment, LLC
On November 1, 2021, the Mayor and City Council concurred with the Consultant
Selection Committee's recommendation in the selection of HDR, Inc. of Omaha,
Nebraska, as the first -ranked Consultant and authorized the City Engineer to
initiate contract negotiations for Professional Consultant Services to complete
the preliminary engineering design and environmental clearance phase.
DISCUSSION
HDR, Inc. is a nationally recognized, full -service design consultant, with a strong
emphasis in urban corridor transportation engineering solutions and innovative public
involvement and engagement strategies.
The Consultant Selection Committee felt the HDR comprehensive team members have
direct experience that will cover all necessary aspects of the preliminary engineering
design and environmental review and clearance phase, which will include the following:
• Traffic Evaluations & Design
• Roundabout Analysis & Design
• Environmental Review
• Strategic Communications / Public Engagement
• Multimodal / Complete Streets
• Innovative Survey
• Federal -Aid Swap Funding Project Development Experience
Additionally, the Consultant Selection Committee felt the HDR project team has the
qualifications, experience and a good historical knowledge of the East-West Corridor
University Overlap Section which will minimize the project team's transitional start-up
time and allow the preliminary design phase to move forward efficiently and effectively.
PROJECT TEAM
To address and take on the unique challenges and specialized needs of the East-West
Corridor University Overlap Section preliminary design phase, HDR assembled an in-
depth, multidisciplinary project team with the capability, talent, qualifications, and
experience to successfully complete the preliminary engineering design and
environmental review and clearance phase.
The HDR project team includes the following sub-consultant(s):
HDR, Inc. - Lead Consultant
• MSA Professional Services, Inc.
• Iowa -Counts
• Tallgrass Archaeology, LLC
• Terracon
A principal sub -consultant on the HDR team is MSA Professional Services, Inc. with
local offices in the Dubuque area. MSA's experience includes work on hundreds of
roundabout projects across the nation, including on -call review services for several
State DOTs, including Iowa, Wisconsin, Georgia, Colorado, Texas, Arizona, Minnesota,
and Maine.
PROJECT MANAGER
An important evaluation criteria was the qualifications and experience of the lead
consultant's Project Manager. HDR has designated Senior Transportation Engineer, Mr.
Chris Malmberg, P.E. to lead the project team.
• 20+ years of professional experience in urban arterial / highway planning and
design with impressive credentials as a proven Project Manager and a solid team
leader.
• Project Manager and lead roadway designer for the original East-West
Connectivity Study.
• Project Manager for the US Highway 20 - Swiss Valley interchange NEPA &
Preliminary and Final Design.
• Project Manager on the US Highway 20 - Northwest Arterial Intersection Study,
currently underway.
DEPUTY PROJECT MANAGER
To assist HDR Project Manager, Chris Malmberg, MSA Transportation Team Leader,
Ben Wilkinson, P.E., will lead the team as Deputy Project Manager. Mr. Wilkenson has
focused his professional career on roundabout design, analysis, public education, and
outreach. He has designed or reviewed more than 300 modern roundabouts, including
complex interchanges, five -legged roundabouts, and three -lane roundabouts.
0 Served as Assistant Project Manager for the Grandview / Delhi roundabout, the
City of Dubuque's first modern roundabout.
• Served as Assistant Project Manager for the Grandview / University roundabout.
• Assisted City staff in developing Dubuque's roundabout project delivery and
public engagement process.
DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS
HDR has committed to achieving the 2.5% Disadvantaged Business Enterprise (DBE)
goal for the Project as established in Title 49, Code of Federal Regulations (CFR), part
26. The project team DBE firm and the estimated percent of involvement are as follows:
• Tallgrass Archaeology, LLC (2.5% of project cost)
PROJECT SCHEDULE
The anticipated remaining schedule for the East-West Corridor Capacity Improvements
Consultant scope of services, fee proposal negotiations and contract approval are as
follows:
• RFP's Released to Consultants
• Consultant Response Proposals Due
• Selection Committee Review
• Consultant(s) Invited to Interview
• Consultant Presentations / Interviews
• Recommendation to City Council
• Consultant - Notification
September 20, 2021
October 8, 2021
October 14, 2021
October 15, 2021
October 19 - 20, 2021
November 1, 2021
November 2, 2021
• Negotiate Scope of Services / Fees Nov 3 - Dec 10, 2021
• City Council Approve Contract December 20, 2021
• Consultant - Notice to Proceed January 3, 2022
✓ Completed
✓ Completed
✓ Completed
✓ Completed
✓ Completed
✓ Completed
✓ Completed
✓ Completed
Upon execution of the Professional Consultant Services Contract with HDR, Inc., the
anticipated project schedule to advance the development of East-West Corridor
Capacity Improvements along University Avenue at the intersections at Loras
Boulevard, Asbury Road, and Pennsylvania Avenue is as follows:
• Kick off Meeting
• Develop Communication Plan
• Corridor Topographic Survey
• Traffic Study/Environmental Studies
• Public Meeting #1
• Alternatives Development & Screening
• Public Meeting #2
• Draft 30% Design Plan Submittal
• Draft 65% Design Plan Submittal
• Final 65% Design Plan Submittal
• Public Meeting #3
• Property Acquisition Plats
January 19, 2022
January 31, 2022
March, 2022
March, 2022
April 7, 2022
May, 2022
June 16, 2022
August 24, 2022
December 7, 2022
January, 2023
January, 2023
February, 2023
RECOMMENDATION
Based upon the developed consultant scope of work and the negotiated fee for
services, I recommend the Mayor and City Council concur and approve the Professional
Consultant Services Contract with HDR, Inc., to complete the preliminary engineering
design and environmental clearance phase.
BUDGETIMPACT
The estimated professional services fee to complete the preliminary engineering design
and environmental clearance phase is summarized as follows:
Description
Amount
HDR - Professional Services Contract
$ 1,042,055
Project Cost
$ 1,042,055
The anticipated project funding summary is as follows:
CIP
Funding Source
Amount
2501039
City - DMATS STBG SWAP Funds
$ 842,055
3001039
City - Local Funds
200,000
Project Funding
$ 1,042,055
ACTION TO BE TAKEN
I respectfully request Mayor and City Council approval of the attached resolution
authorizing the City Manager to execute the Professional Consultant Services Contract
with HDR, Inc., to complete the preliminary engineering design and environmental
clearance phase to advance the development of East-West Corridor Capacity
Improvements along University Avenue at the intersections at Loras Boulevard, Asbury
Road, and Pennsylvania Avenue.
cc: Jenny Larson, Director of Finance and Budget
Wally Wernimont, Planning Services Manager
Tony Breitbach, Purchasing Coordinator
Nate Steffen, Civil Engineer
Steve Fehsal, Parks Manager
Kent Ellis, Iowa DOT
F:\PROJECTS\EAST-WEST CORRIDOR STUDY\2021 Consultant PE NEPA RFP
Prepared by Robert Schiesl City of Dubuque Engineering 50 W 131h St Dubuque IA 52001 (563) 589 4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 130 St. Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 446-21
RESOLUTION APPROVING PROFESSIONAL SERVICES CONSULTANT
CONTRACT WITH HDR, INC. TO COMPLETE THE PRELIMINARY ENGINEERING
DESIGN AND ENVIRONMENTAL CLEARANCE PHASE TO ADVANCE THE
DEVELOPMENT OF EAST -WEST CORRIDOR CAPACITY IMPROVEMENTS
Whereas, the City Council listed the East - West Corridor Capacity Improvement
Implementation as a "Top -Priority" in its 2017-2019 Goals and Priorities; and
Whereas, the City Council has directed City staff to begin implementation plans for
the recommendations contained in the East-West Corridor Connectivity Report; and
Whereas, in accordance with the Iowa Department of Transportation consultant
selection process, the City solicitated competitive proposals from qualified consulting
engineering firms to determine interest and capabilities to perform preliminary
engineering design and environmental clearance phase; and
Whereas, the Mayor and City Council concurred with the Consultant Selection
Committee's recommendation in the selection of HDR, Inc. of Omaha, Nebraska, as the
first -ranked Consultant and authorized the City Engineer to initiate contract negotiations
for Professional Consultant Services to complete the preliminary engineering design and
environmental clearance phase; and
Whereas, the City in collaboration with HDR, Inc., developed a consultant scope
of work and a negotiated fee for services in the amount of $ 1,042,055 for Professional
Consultant Services to complete the preliminary engineering design and environmental
clearance phase.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, THAT:
Section 1. That said Professional Services Consultant Contract with HDR, Inc. to
complete preliminary engineering design and the environmental clearance phase for
East-West Corridor Capacity Improvements is hereby approved.
Section 2. The City Manager is authorized and directed to execute the Professional
Services Consultant Contract with HDR, Inc.
Passed, approved and adopted this 20th day of December, 021.
Attest: Roy D. ol, Mayor
4� w 642�k
Adrienne N. Breitfelder, City Clerk
Page 1 of 37
Contract No.
Owner Project No. CIP 2501039 / 3001039
Iowa DOT Project No. STBG-SWAP-2100 (698)--SG-31
Funding Agreement No. 6-19-STBG-SWAP-039
Agreement for Professional Services
Federal-aid Non-participating
East-West Corridor Capacity Improvements
This AGREEMENT, made as of the date of the last party’s signature below, is by and
BETWEEN the City of Dubuque, the Owner, located at:
City Hall, 50 W 13th St
Dubuque, IA 52001
Phone: (563) 589-4270
and HDR Engineering, Inc., the Consultant, located at:
1917 S 67th Street
Omaha, NE 68106
Phone: (402) 399-1000
For the following Project: East-West Corridor Capacity Improvements, Preliminary Engineer Design and
Environmental Clearance Phase.
The Owner has decided to proceed with the Project, subject to the concurrence and approval of the Iowa
Department of Transportation (Iowa DOT), and the Federal Highway Administration (FHWA) (when applicable),
U.S. Department of Transportation (when applicable).
The Owner desires to employ the Consultant to provide Professional Engineering Services that include Final
Engineering Design to assist with the development and completion of the Project. The Consultant is willing to
perform these services in accordance with the terms of this Agreement.
Page 2 of 37
TABLE OF CONTENTS
Article Number And Description
1 Initial Information
1.1 Project Parameters
1.2 Financial Parameters
1.3 Project Team
1.4 Time Parameters
1.5 Minimum Qualification Standards
2 Entire Agreement, Required Guidance and Applicable Law
2.1 Entire Agreement of the Parties
2.2 Required Guidance
2.3 Applicable Law
3 Form of Compensation
3.1 Method of Reimbursement for the Consultant
3.2 Subconsultant’s Responsibilities for Reimbursement
4 Terms and Conditions
4.1 Ownership of Engineering Documents
4.2 Subconsultant Contract Provisions and Flow Down
4.3 Consultant's Endorsement on Plans
4.4 Progress Meetings
4.5 Additional Documents
4.6 Revision of Work Product
4.7 Extra Work
4.8 Extension of Time
4.9 Responsibility for Claims and Liability
4.10 Current and Former Agency Employees (Conflicts of Interest)
4.11 Suspension of Work
4.12 Termination of Agreement
4.13 Right to Set-off
4.14 Assignment or Transfer
4.15 Access to Records
4.16 Iowa DOT and FHWA Participation
4.17 Nondiscrimination Requirements
4.18 Compliance with Title 49, Code of Federal Regulations, Part 26
4.19 Severability
Attachment A - Scope of Services
Attachment B - Specifications
Attachment C - Fees and Payments
Attachment C-1 – Cost Analysis Worksheet
Attachment D - Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Attachment E - Certification of Consultant
Attachment F - Certification of Owner
Attachment G - Sample Invoice Form
Attachment H - Consultant Fee Proposal
Attachment I - Subconsultant Scope and Budget
Page 3 of 37
ARTICLE 1 INITIAL INFORMATION
This Agreement is based on the following information and assumptions.
1.1 Project Parameters
The objective or use is:
Update the previous study with current traffic volumes
Confirm preferred alternative through alternatives analysis process
Environmental studies and documentation
Field Surveys (Topo/Geotech)
Preliminary design through 65% plans for the preferred alternative
Right-of-Way Design
Strategic Communications
1.2 Financial Parameters
1.2.1 Amount of the Owner's budget for the Total Professional Services Agreement compensation is:
$1,040,619
1.2.3 Amount of the Owner's budget for the Consultant's compensation is:
$602,700 (HDR Engineering, Inc.)
1.2.3 Amount of the Consultant's budget for the subconsultants' compensation is:
$437,919 (MSA, Terracon, Tallgrass)
1.3 Project Team
1.3.1 The Owner's Designated Representative, identified as the Contract Administrator is:
Robert D. Schiesl, P.E., Assistant City Engineer
The Contract Administrator is the authorized representative, acting as liaison officer for the
Owner for purpose of coordinating and administering the work under the Agreement. The work
under this Agreement shall at all times be subject to the general supervision and direction of the
Contract Administrator and shall be subject to the Contract Administrator's approval.
1.3.2 The Consultant's Designated Representative is:
Chris Malmberg, P.E.
1.3.3 The subconsultants retained at the Consultant's expense are identified in the following table:
Subconsultant Amount Authorized Maximum Amount Payable Method of Payment
MSA $393,536 $393,536 Cost Plus Fixed Fee
Terracon $24,600 $24,600 Specific Rate of
Compensation
Tallgrass $19,783 $19,783 Specific Rate of
Compensation
1.4 Time Parameters
1.4.1 The Consultant shall begin work under this Agreement upon receipt of a written notice to
proceed from the Owner.
1.4.2 Milestones for completion of the work under this Agreement as follows:
1. Notice to proceed: January 19, 2022.
2. 65% Plans, Draft ROW Tracts / Legals shall be completed and in a form acceptable to the
Owner on or before March 1, 2022.
3. Completion of all work under this agreement shall be on or before September 1, 2023, unless
extended by written approval of the Contract Administrator or adjusted by supplemental
agreement.
1.4.3 The Consultant shall not begin final design activities until after the Owner has been notified by
the Iowa DOT that FHWA Environmental Concurrence has been obtained. Upon receipt of such
notice, the Owner will provide the Consultant notice to proceed with final design activities.
Page 4 of 37
notice, the Owner will provide the Consultant notice to proceed with final design activities.
1.5 Minimum Qualification Standards (MQS)
1.5.1 The Consultant and their subconsultants are required to meet the Minimum Qualifications
Standards (MQS) requirements of specified work categories as defined in the Iowa DOT’s Policy and
Procedure Manual (PPM), Policy No. 300.04, at the time of contract execution, and for the duration of the
contract.
1.5.2 All services within this agreement shall be performed by the Consultant or subconsultant who
meets the MQS of the specified work categories as defined Iowa DOT PPM 300.04. If no work category
exists for a particular service, normal methods of acceptance shall be used, such as experience, typical
licensure, certification or registration, or seals of approval by others.
1.5.3 In addition to the foregoing requirements of Sections 1.5.1 and 1.5.2, in providing Services under
this Agreement, the Consultant shall perform in a manner consistent with that degree of professional
care and skill ordinarily exercised by members of the same professional discipline currently practicing
under similar circumstances at the same time and in the same or similar locality.
ARTICLE 2 ENTIRE AGREEMENT, REQUIRED GUIDANCE, AND APPLICABLE LAW
2.1 Entire Agreement of the Parties. This Agreement, including its attachments, represents the entire and
integrated agreement between the Owner and the Consultant and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both Owner and Consultant. This Agreement comprises the documents listed as
attachments in the Table of Contents. The work to be performed by the Consultant under this Agreement
shall encompass and include all detail work, services, materials, equipment and supplies necessary to
prepare and deliver the scope of services provided in Attachment A.
2.2 Required Guidance. All services shall be in conformity with the Specifications outlined in Attachment B,
the Iowa Department of Transportation Federal-aid Project Development Guide, Instructional
Memorandums to Local Public Agencies (I.M.s), and other standards, guides or policies referenced
therein. In addition, applicable sections of the U.S. Department of Transportation Federal Aid Policy
Guide (FAPG) shall be used as a guide in preparation of plans, specifications and estimates.
2.3 Applicable Law. The laws of the State of Iowa shall govern and determine all matters arising out of or in
connection with this Agreement without regard to the choice of law provisions of Iowa law. In the event
any proceeding of a quasi-judicial or judicial nature is commenced in connection with this Agreement, the
exclusive jurisdiction for the proceeding shall be brought in the Dubuque County District Court of Iowa,
Dubuque, Iowa. This provision shall not be construed as waiving any immunity to suit or liability including
without limitation sovereign immunity in State or Federal court, which may be available to the Owner.
The Consultant shall comply with all Federal, State and local laws and ordinances applicable to the work
performed under this Agreement.
ARTICLE 3 FORM OF COMPENSATION
3.1 Method of Reimbursement for the Consultant.
3.1.1 Compensation for the Consultant shall be computed in accordance with one of the following
compensation methods, as defined in Attachment C:
.1 [X] Cost Plus Fixed Fee - Attachment C
.2 [ ] Lump Sum - Attachment C
.3 [ ] Specific Rate of Compensation - Attachment C
.4 [ ] Unit Price - Attachment C
.5 [ ] Fixed Overhead Rate - Attachment C
3.1.2 When applicable, compensation for the subconsultant(s) shall be computed in accordance with
one of the payment methods listed in section 3.1.1. Refer to section 1.3.3 for identification of the method
Page 5 of 37
of payment utilized in the subconsultant(s) contract. The compensation method utilized for each
subconsultant shall be defined within the subconsultant contract to the Consultant.
3.2 Subconsultants Responsibilities for Reimbursement. The Consultant shall require the
subconsultants (if applicable) to notify them if they at any time determine that their costs will exceed their
estimated actual costs. The Consultant shall not allow the subconsultants to exceed their estimated
actual costs without prior written approval of the Contract Administrator. The prime Consultant is
cautioned that cost under-runs associated with any subconsultant's contract are not available for use by
the prime Consultant or other subconsultant unless the Contract Administrator, Iowa DOT, and FHWA
(when applicable) have given prior written approval.
ARTICLE 4 TERMS AND CONDITIONS
4.1 Ownership of Engineering Documents
4.1.1 All sketches, tracings, plans, specifications, reports on special studies and other data prepared
under this Agreement shall become the property of the Owner and shall be delivered to the Contract
Administrator upon completion of the plans or termination of the services of the Consultant. There shall
be no restriction or limitation on their future use by the Owner, except any use on extensions of the
project or on any other project without written verification or adaptation by the Consultant for the specific
purpose intended will be the Owner's sole risk and without liability or legal exposure to the Consultant.
4.1.2 The Owner acknowledges the Consultant's plans and specifications, including all documents on
electronic media, as instruments of professional service. Nevertheless, the plans and specifications
prepared under this Agreement shall become the property of the Owner upon completion of the services
and payment in full of all moneys due to the Consultant.
4.1.3 The Owner and the Consultant agree that any electronic files prepared by either party shall
conform to the specifications listed in Attachment B. Any change to these specifications by either the
Owner or the Consultant is subject to review and acceptance by the other party. Additional efforts by
the Consultant made necessary by a change to the CADD software specifications shall be compensated
for as Additional Services.
4.1.4 The Owner is aware that significant differences may exist between the electronic files delivered
and the respective construction documents due to addenda, change orders or other revisions. In the
event of a conflict between the signed construction documents prepared by the Consultant and
electronic files, the signed construction documents shall govern.
4.1.5 The Owner may reuse or make modifications to the plans and specifications, or electronic files
while agreeing to take responsibility for any claims arising from any modification or unauthorized reuse of
the plans and specifications.
4.2 Subconsultant Contract Provisions and Flow Down
4.2.1 All provisions of this Agreement between the Owner and Consultant shall also apply to all
subconsultants hired by the Consultant to perform work pursuant to this Agreement. It is the
Consultants responsibility to ensure all contracts between Consultant and its subconsultants contain all
provisions required of Consultant in this Agreement. The only recognized exception to this requirement is
under provision 3.1.2 when the subconsultant has a different method of reimbursement than the
Consultant.
4.2.2 The Consultant may not restrict communications between the Owner and any of the
subconsultants. The Consultant will encourage open communication among the Owner, the Consultant
and the subconsultants.
4.3 Consultant's Endorsement on Plans. The Consultant and its subconsultants shall endorse and certify
the completed project deliverables prepared under this Agreement, and shall affix thereto the seal of a
professional engineer or architect (as applicable), licensed to practice in the State of Iowa, in accordance
with the current Code of Iowa and Iowa Administrative Code.
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4.4 Progress Meetings. From time to time as the work progresses, conferences will be held at mutually
convenient locations at the request of the Contract Administrator to discuss details of the design and
progress of the work. The Consultant shall prepare and present such information and studies as may be
pertinent and necessary or as may be requested by the Contract Administrator, to enable the Contract
Administrator to pass judgment on the features and progress of the work.
4.5 Additional Documents. At the request of the Contract Administrator, the Consultant shall furnish
sufficient documents, or other data, in such detail as may be required for the purpose of review.
4.6 Revision of Work Product
4.6.1 Drafts of work products shall be reviewed by the Consultant for quality control and then be
submitted to the Contract Administrator by the Consultant for review and comment. The comments
received from the Contract Administrator and the reviewing agencies shall be incorporated by the
Consultant prior to submission of the final work product by the Consultant. Work products revised in
accordance with review comments shall constitute "satisfactorily completed and accepted work.”
Requests for changes on work products by the Contract Administrator shall be in writing. In the event
there are no comments from the Contract Administrator or reviewing agencies to be incorporated by the
Consultant into the final work product, the Contract Administrator shall immediately notify the
Consultant, in writing, that the work product shall constitute "satisfactorily completed and accepted
work.”
4.6.2 In the event that the work product prepared by the Consultant is found to be in error and revision
or reworking of the work product is necessary, the Consultant agrees that it shall do such revisions
without expense to the Owner, even though final payment may have been received. The Consultant
must give immediate attention to these changes so there will be a minimum of delay to the project
schedule. The above and foregoing is not to be construed as a limitation of the Owner's right to seek
recovery of damages for negligence on the part of the Consultant herein.
4.6.3 Should the Contract Administrator find it desirable to have previously satisfactorily completed
and accepted work product or parts thereof revised, the Consultant shall make such revisions if
requested and directed by the Contract Administrator in writing. This work will be paid for as provided
in Article 4.7.
4.7 Extra Work. If the Consultant is of the opinion that any work it has been directed to perform is beyond
the scope of this Agreement, and constitutes "Extra Work,” it shall promptly notify the Contract
Administrator in writing to that effect. In the event that the Contract Administrator determines that such
work does constitute "Extra Work", the Consultant shall promptly develop a scope and budget for the
extra work and submit it to the Contract Administrator. The Owner will provide extra compensation to
the Consultant upon the basis of actual costs plus a fixed fee amount, or at a negotiated lump sum. The
Consultant shall not proceed with “Extra Work” without prior written approval from the Owner and
concurrence from the Iowa DOT. Prior to receipt of a fully executed Supplemental Agreement and written
Notice to Proceed, any cost incurred that exceeds individual task costs, or estimated actual cost, or the
maximum amount payable is at the Consultants risk. The Owner has the right, at its discretion, to
disallow those costs. However, the Owner shall have benefit of the service rendered.
4.8 Extension of Time. The time for completion of each phase of this Agreement shall not be extended
because of any delay attributed to the Consultant, but may be extended by the Contract Administrator
in the event of a delay attributed solely to the Owner or the Contract Administrator, or because of
unavoidable delays beyond the reasonable control of the Consultant.
4.9 Responsibility For Claims And Liability
4.9.1 The Consultant agrees to defend, indemnify, and hold the Owner, the State of Iowa, the Iowa
DOT, their agents, employees, representatives, assigns and successors harmless for any and all
liabilities, costs, demands, losses, claims, damages, expenses, or attorneys' fees, including any stipulated
damages or penalties, which may be suffered by the Owner as the result of, arising out of, or related to,
the negligence, negligent errors or omissions, gross negligence, willfully wrongful misconduct, or breach
of any covenant or warranty in this Agreement of or by the Consultant or any of its employees, agents,
directors, officers, subcontractors or subconsultants, in connection with this Agreement.
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4.9.2 The Consultant shall obtain and keep in force insurance coverage for professional liability (errors
and omissions) with a minimum limit of $1,000,000 per claim and in the aggregate, and all such other
insurance required by law. Proof of Consultants insurance for professional liability coverage and all
such other insurance required by law will be provided to the Owner at the time the contract is executed
and upon each insurance coverage renewal.
4.10 Current and Former Agency Employees (Conflicts of Interest)
The Consultant shall not engage the services of any current employee of the Owner or the Iowa DOT
unless it obtains the approval of the Owner or the Iowa DOT, as applicable, and it does not create a
conflict of interest under the provisions of Iowa Code section 68B.2A. The Consultant shall not engage
the services of a former employee of the Owner or the Iowa DOT, as applicable, unless it conforms to the
two-year ban outlined in Iowa Code section 68B.7. Similarly, the Consultant shall not engage the
services of current or former FHWA employee without prior written consent of the FHWA, and the
relationship meets the same requirements for State and local agency employees set forth in the above-
referenced Iowa Code sections and the applicable Federal laws, regulations, and policies.
4.11 Suspension of Work under this Agreement
4.11.1 The right is reserved by the Owner to suspend the work being performed pursuant to this
Agreement at any time. The Contract Administrator may affect such suspension by giving the
Consultant written notice, and it will be effective as of the date established in the suspension notice.
Payment for the Consultant's satisfactorily performed services will be made by the Owner to the date of
such suspension, in accordance with the applicable provisions in Article 4.12.2 or Article 4.12.3 below.
4.11.2 Should the Owner wish to reinstate the work after notice of suspension, such reinstatement may
be accomplished by thirty (30) days' written notice within a period of one year after such suspension,
unless this period is extended by written consent of the Consultant.
4.11.3 In the event the Owner suspends the work being performed pursuant to this Agreement the
Consultant with approval from the Contract Administrator, has the option, after 180 days to terminate
the contract.
4.12 Termination of Agreement
4.12.1 The right is reserved by the Owner to terminate this Agreement at any time and for any reason
upon not less than ten (10) days written notice to the Consultant.
4.12.2 In the event the Agreement is terminated by the Owner without fault on the part of the
Consultant, the Consultant shall be paid for the reasonable and necessary work performed or services
rendered and delivered up to the effective date or time of termination. The value of the work performed
and services rendered and delivered, and the amount to be paid shall be mutually satisfactory to the
Contract Administrator and to the Consultant. The Consultant shall be paid a portion of the fixed fee,
plus actual costs, as identified in Attachment C. Actual costs to be reimbursed shall be determined by
audit of such costs to the date established by the Contract Administrator in the termination notice,
except that actual costs to be reimbursed shall not exceed the Maximum Amount Payable.
4.12.3 In the event the Agreement is terminated by the Owner for fault on the part of the Consultant,
the Consultant shall be paid only for work satisfactorily performed and delivered to the Contract
Administrator up to the date established by the termination notice. After audit of the Consultant's
actual costs to the date established by the Contract Administrator in the termination notice and after
determination by the Contract Administrator of the amount of work satisfactorily performed, the
Contract Administrator shall determine the amount to be paid to the Consultant.
4.12.4 This Agreement will be considered completed when the scope of the project has progressed
sufficiently to make it clear that construction can be completed without further revisions in that work, or if
the Consultant is released prior to such time by written notice from the Contract Administrator.
4.13 Right to Set-off. In the event that the Consultant owes the Owner any sum under the terms of this
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Contract, the Owner may set off the sum owed to the Owner against any sum owed by the Owner to the
Consultant under any other contract or matter in the Owner's sole discretion, unless otherwise required
by law. The Consultant agrees that this provision constitutes proper and timely notice of the Owners
intent to utilize any right of set-off.
4.14 Assignment or Transfer. The Consultant is prohibited from assigning or transferring all or a part of its
interest in this Agreement, unless written consent is obtained from the Contract Administrator and
concurrence is received from the Iowa DOT and FHWA, if applicable.
4.15 Access to Records. The Consultant is to maintain all books, documents, papers, accounting records
and other evidence pertaining to this Agreement and to make such materials available at their respective
offices at all reasonable times during the agreement period, and for three years from the date of final
closure of the Federal-aid project with FHWA, for inspection and audit by the Owner, the Iowa DOT, the
FHWA, or any authorized representatives of the Federal Government; and copies thereof shall be
furnished, if requested.
4.16 Iowa DOT and FHWA Participation. The work under this Agreement is contingent upon and subject to
the approval of the Iowa DOT and FHWA, when applicable. The Iowa DOT and FHWA shall have the
right to participate in the conferences between the Consultant and the Owner, and to participate in the
review or examination of the work in progress as well as any final deliverable.
4.17 Nondiscrimination Requirements.
4.17.1 During the performance of this Agreement, the Consultant agrees to comply with the regulations
of the U.S. Department of Transportation, contained in Title 49, Code of Federal Regulations, Part 21,
and the Code of Iowa, Chapter 216. The Consultant will not discriminate on the grounds of age, race,
creed, color, sex, sexual orientation, gender identity, national origin, religion, or disability in its
employment practices, in the selection and retention of subconsultants, and in its procurement of
materials and leases of equipment.
4.17.2 In all solicitations, either by competitive bidding or negotiation made by the Consultant for work
to be performed under a subcontract, including procurement of materials or equipment, each potential
subconsultant or supplier shall be notified by the Consultant of the Consultant's obligation under this
contract and the regulations relative to nondiscrimination on the grounds of age, race, creed, color, sex,
sexual orientation, gender identity, national origin, religion, or disability.
4.17.3 In the event of the Consultants noncompliance with the nondiscrimination provisions of this
Agreement, the Owner shall impose such contract sanctions as it, the Iowa DOT, or the FHWA (when
applicable) may determine to be appropriate, including, but not limited to withholding of payments to the
Consultant under the Agreement until the Consultant complies, or the Agreement is otherwise
suspended or terminated.
4.17.4 The Consultant shall comply with the following provisions of Appendix A of the U.S. DOT
Standard Assurances:
During the performance of this contract, the Consultant, for itself, its assignees and successors in
interest (hereinafter referred to as the "Consultant") agrees as follows:
1. Compliance with Regulations: The Consultant shall comply with the Regulations relative to non-
discrimination in Federally assisted programs of the Department of Transportation (hereinafter,
"DOT') Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time,
(hereinafter referred to as the Regulations), which are herein incorporated by reference and made a
part of this contract.
2. Nondiscrimination: The Consultant, with regard to the work performed by it during the contract,
shall not discriminate on the grounds of race, color, national origin, sex, age, or disability in the
selection and retention of subconsultants, including procurement of materials and leases of
equipment. The Consultant shall not participate either directly or indirectly in the discriminati on
prohibited by section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix B of the Regulations.
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3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment: In all
solicitations either by competitive bidding or negotiation made by the Consultant for work to be
performed under a subcontract, including procurement of materials or leases of equipment, each
potential subconsultant or supplier shall be notified by the Consultant of the Consultant's obligations
under this contract and the Regulations relative to non-discrimination on the grounds of race, color,
national origin, sex, age, or disability.
4. Information and Reports: The Consultant shall provide all information and reports required by the
Regulations or directives issued pursuant there to, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Owner, the
Iowa Department of Transportation or Federal Highway Administration to be pertinent to ascertain
compliance with such Regulations, orders and instructions. Where any information required of a
Consultant is in the exclusive possession of another who fails or refuses to furnish this information
the Consultant shall so certify to the Owner, the Iowa Department of Transportation or the Federal
Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the
nondiscrimination provisions of this contract, the Owner shall impose such contract sanctions as it,
the Iowa Department of Transportation or the Federal Highway Administration may determine to be
appropriate, including, but not limited to:
a. withholding of payments to the Consultant under the contract until the Consultant complies,
and/or
b. cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs (1) through
(6) in every subcontract, including procurement of materials and leases of equipment, unless exempt
by the Regulations, or directives issued pursuant thereto. The Consultant shall take such action with
respect to any subcontract or procurement as the Owner, the Iowa Department of Transportation or
the Federal Highway Administration may direct as a means of enforcing such provisions including
sanctions for non-compliance: provided, however, that, in the event a Consultant becomes involved
in, or is threatened with, litigation with a subconsultant or supplier as a result of such direction, the
Consultant may request the Owner or the Iowa Department of Transportation to enter into such
litigation to protect the interests of the Owner or the Iowa Department of Transportation; and, in
addition, the Consultant may request the United States to enter into such litigation to protect the
interests of the United States.
4.18 Compliance with Title 49, Code of Federal Regulations, Part 26
4.18.1 The Consultant agrees to ensure that disadvantaged business enterprises (DBEs) as defined in
49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts and
subcontracts financed in whole or in part with Federal funds provided under this Agreement. In this
regard the Consultant and all of its subconsultants shall take all necessary and reasonable steps in
compliance with the Iowa DOT DBE Program to ensure disadvantaged business enterprises have the
maximum opportunity to compete for and perform contracts.
4.18.2 The Consultant shall pay its subconsultants for satisfactory performance of their work no later
than 30 days from receipt of each payment it receives from the Owner for such work. If the Owner holds
retainage from the Consultant, the Consultant may also withhold retainage from its subconsultant(s). If
retainage is withheld from a subconsultant, full payment of such retainage shall be made within 30 days
after the subconsultant’s work is satisfactorily completed.
4.18.3 Upon notification to the Consultant of its failure to carry out the requirements of this Article, the
Owner, the Iowa DOT, or the FHWA (when applicable) may impose sanctions which may include
termination of the Agreement or other measures that may affect the ability of the Consultant to obtain
future U.S. DOT financial assistance. The Consultant is hereby advised that failure to fully comply with
the requirements of this Article shall constitute a breach of contract and may result in termination of this
Agreement by the Owner or such remedy as the Owner, Iowa DOT or the FHWA (when applicable)
deems appropriate, which may include , but is not limited to :
1. withholding monthly progress payments ;
2 . assessing sanctions ;
3 . liquidated damages.
4.19 Severability. If any section , provision or part of this Agreement shall be adjudged invalid dr
unconstitutional, such adjudication shall not affect the validity of the Agreement as a whole or any section ,
provision , or part thereof not adjudged invalid or unconstitutional.
4 .20 Disputes. In the event that it shall become necessary for either party to institute legal proceedings
against the other party for recovery of any amounts due and owing under this Agreement , it is expressly
agreed that the prevailing party in any such action shall be entitled to recover from the non-prevailing
party all costs related to such collection , including reasonable attorney fees . The provisions of this
paragraph shall survive termination of this Agreement.
IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be executed by the i r proper officials
thereunto duly authorized as of the dates below.
HDR ENGINEERING, INC.
Matthew B. Tandi
Senior Vice president
CITY OF DUBUQUE
By ~
Brad M . Cavanagh
Mayor
ATTEST:
By : ~ f/, g,_wf/&
IOWA DEPARTMENT OF TRANSPORTATION
By : _______________ _
Kent L. Ell is
Local Systems Field Engineer
Date: 01/13/2022 ----------
Date : __ 0_1 /_1_3/_2_0_22 ____ _
Date : ___ 1-_1_8_-2_0_2_2 __ _
Date: 1-18-2022 ----------
Date: ___ 1_-_1_9_-2_0_2_2 __ _
The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is indicating
the work proposed under this Agreement is acceptable for authorization of Federal SWAP funds .
Page 10 of 37
Page 11 of 37
ATTACHMENT A
Scope of Services
The scope of services is based on the following project limits and assumed construction program:
I. INTRODUCTION
The City of Dubuque, Iowa (City) has requested a scope of services that include preliminary engineering
design and environmental studies for intersection capacity improvements along University Avenue from
Loras Boulevard, to Pennsylvania Avenue. The goal of the project is to provide additional capacity
along alternate east-west corridors to US 20. This project will build upon the work the City has already
completed.
A scoping call was held on November 11, 2021 to review the bullet scope in preparation of the full
scope of services. At the scoping call it was determined to include the intersection of University and
Delhi Street intersection into the project limits.
The goals of this projects are as follows:
Update the previous study with current traffic volumes
Confirm preferred alternative through alternatives analysis process
Environmental studies and documentation
Field Surveys (Topo/Geotech)
Preliminary design through 65% plans for the preferred alternative
Right-of-Way Design
Strategic Communications
This proposal will include two Disadvantaged Business Enterprise (DBE) to support project scope and
include the following:
Tallgrass Archaeology, LLC - Phase I Intensive Cultural Resources Investigation
Iowa-Counts Traffic Counts
II. DESCRIPTION OF WORK TASKS
The details of the tasks are described as follows:
1. Project Management and Coordination
1.1. Project Management. This task includes activities to initiate and monitor project schedules,
consultant correspondence, workload assignments and internal cost controls throughout the
project. Includes effort to prepare and process invoices and prepare monthly progress reports
over a 12-month schedule. Includes project setup and final project closeout.
1.2. Correspondence. Regular project correspondence with the City via phone, email and online
meetings not included in Task 1.3 are included in this task.
1.3. Project Meetings. This task includes monthly progress meetings with the city. Assumes HDR
and MSA to participate with 6 meetings in person and 6 meetings via online/virtual format.
Kick-off Meeting, 30% and 65% review meetings will be included in the progress meeting and
be in-person. In-person meetings will include up to two (2) HDR staff and up to two (2) MSA
staff and up to two (2) additional HDR staff via virtual format.
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1.4. Team Meetings. Bi-weekly team meetings with up to three (3) HDR staff and two (2) MSA
staff to participate in online/virtual format.
1.5. Quality Control. Perform QA/QC checks prior to all official submittals. Prepare a quality
management plan (including subs) describing the anticipated reviews, review schedule, and
reviewers. Reviews include alternatives development, 30% preliminary plans, 65% preliminary
plans and traffic reports.
2. Preliminary Field Work (Data Collection.
2.1. Topographic Survey. Contact One Call to coordinate field marking of public and private
utilities in the project corridor. Set ground control points in the field. Perform aerial survey with
drone mounted technology. Drone flight will produce an orthomosaic aerial photo, point cloud
data and a digital elevation model. Limits of the topographic survey will be as follows:
University Ave from the N. Grandview Ave intersection on the east to the Gillam St intersection
on the west, Pennsylvania Ave from the University Ave intersection on the south to the Cherry
St intersection on the north, Asbury Road from the University Ave intersection on the south to
the Green St intersection on the north. One hundred foot (100’) down each connecting roadway
and alley will be included in the topographic limits. Investigate utility structures to obtain field
measured invert elevations, penetrating pipe information and assessment of condition. Utility
structures will be dipped and supplemental field survey completed where necessary to develop
detail CAD basemap.
2.2. Boundary Survey. Research recorded survey documentation for survey area defined in 2.1 and
field locate lot pins to map Right-of-Way and parcel information.
Deliverable: Electronic submittal of the topographic and boundary survey in AutoCAD
Civil3D format.
3. Environmental Review. The environmental review process will be used to evaluate the three
alternatives and document impacts for the preferred alternative to support the letting process.
3.1. Desktop Review. HDR will acquire the most recent environmental shapefiles for the project
and update the preliminary geographic information system (GIS) dataset that was developed
during the proposal phase of this project. The latest files will be acquired from the U.S. Fish and
Wildlife Service (USFWS), U.S. Geological Survey, Federal Emergency Management Agency
(FEMA), City of Dubuque, Iowa Department of Natural Resources (Iowa DNR), and other
applicable sources. The dataset will include the most recent high-resolution aerial photography
available.
Environmental constraints, potentially including the following, will be identified and considered
during concept refinement:
Wetlands and other waters of the U.S.
Floodplains
Groundwater wells
Parks, trails, and other recreational resources
Properties listed or eligible for listing on the National Register of Historic Places (NRHP)
Leaking underground storage tank sites and other contaminated sites
An environmental constraints map will be developed to assist in the refinement of design
concepts.
Deliverable: Environmental Constraints Map
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3.2. Threatened and Endangered Species. HDR will conduct a desktop threatened and endangered
(T&E) species habitat survey within the project area. This would include running the USFWS
Planning and Consultation (IPaC) tool to generate a Federal species list and potential habitat and
pulling the state species list for Dubuque County from Iowa DNR Natural Areas Inventory
database. Utilizing data generated, a technical memorandum and Iowa DOT Form 760005
(Determination of Effect for Threatened and Endangered Species) will be completed and
provided to Iowa DOT for approval. A field review would be conducted for confirmation of the
Determination of Effect in spring 2022 when a wetland determination (see Task 3.5) would be
conducted. The memo and form would be updated if any unanticipated change in the
conclusions were warranted.
Deliverables: Iowa DOT Form 760005 and T&E technical memorandum
3.3. Cultural Resources. A Phase I Intensive Cultural Resources Investigation will be performed by
a subconsultant (Tallgrass Archaeology, LLC), and include both archaeological and historic
architectural survey and evaluation. See separate scope and assumptions from the cultural
resources subconsultant. The investigation results will be documented in separate archaeological
and historic architectural reports, and provided to Iowa DOT for their review and approval, and
submittal to Iowa’s State Historic Preservation Office (SHPO). Properties identified for full
acquisition will be evaluated for listing on or eligible for listing on the National Register of
Historic Places (NRHP), noting potential impacts by the project. If impacts to historic properties
can’t be avoided, per Iowa DOT guidance, the City, Consultants, and Iowa DOT would
coordinate an agreement with SHPO to develop mitigations for the unavoidable impacts.
Development of an agreement and implementation of the agreed upon mitigations would be
outside the scope of this effort, but could be added as supplemental services.
Deliverables: Archaeological report and historic architectural report
3.4. Regulated Materials. HDR will conduct a desktop regulated materials records search,
expanding on a preliminary review conducted during the proposal phase of this project. An
ASTM E1527-13 radius will be applied to the regulated material search and sites will be
evaluated in accordance with Chapter 41 of the Office of Location and Environment (OLE)
Manual (August 2009), using Iowa DOT’s most recent risk characterization guidelines. Desktop
resources to be used for the evaluation include the Iowa Department of Natural Resources
Contaminated Sites and Iowa Facility Explorer Websites. A reconnaissance field review from
existing ROW is anticipated for regulated materials sites. No environmental sampling is
proposed. Results of the desktop and field regulated materials analysis will be documented in a
regulated materials technical memorandum and provided to Iowa DOT. If the desktop and field
reviews result in a recommendation for further investigations, including ASTM documentation
in support of property acquisitions, that effort could be addressed under supplemental services.
The regulated materials review will identify the potential for hazardous materials associated
with demolition of properties to be acquired, but the effort does not include specific
determinations by property. No access to individual properties for survey or sampling for
hazardous materials is assumed to occur.
Deliverable: Regulated materials technical memorandum
3.5. Waters of the US. No Clean Water Act Section 404 permit is anticipated based on the urban
environment and no waters of the US (WOUS) present in the area based on a preliminary
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desktop reivew. A field review to confirm no wetlands or other WOUS would be conducted in
conjunction with the T&E habitat review. The results would be documented in a memorandum
and provided to Iowa DOT. If a Section 404 permit would be needed, it would be a Nationwide
Permit and could be added to the contract as supplemental services.
Deliverable: Wetlands and other waters of the US technical memorandum
3.6. FAA Notice. The Dubuque Regional Airport is approximately 6 miles south-southwest from the
project area, and has a north-south trending primary runway. HDR will review the project for
Federal Aviation Administration (FAA) notice of construction using the notice criteria tool, and
document the results in a memorandum, identifying if notice for construction is required. If a
notice is required, development of the notice could be performed as a supplemental service.
Deliverable: FAA notice technical memorandum
3.7. Traffic Noise. A traffic noise review will be performed and consist of considerations of current
and future speed limits, alignment, and proposed relocations. No noise monitoring or running of
the FHWA Traffic Noise Model is anticipated. The review will be a qualitative, semi-
quantitative analysis of the change in traffic noise, and documented by a brief memorandum.
Results will be used to respond to traffic noise concerns that might be identified during public
involvement efforts.
Deliverable: Traffic noise technical memorandum
3.8. Low-income, Minority, and Vulnerable Populations. Perform an analysis of low-income,
minority, and vulnerable populations in the project area using the most recently available
Census information and compare the proportions of those populations to proportions at the City
and County levels. The results will be documented in a memorandum, determining if a low-
income, minority, and/or vulnerable population is prevalent in the project area. This will aid the
City in determining if special assistance might be warranted for relocated property owners or
tenants under the State of Iowa Code Chapters 6B and 316 with implementing rules in 761 Iowa
Administrative Code, Chapter 111.
Deliverable: Low-income, minority, and vulnerable population memorandum
3.9. Permit Review. Identify any required environmental permits and approvals and document the
review in a memorandum. Effort to obtain permits (such as a NPDES Construction Stormwater
Permit for grading an acre or more of ground) if required, will be completed in final design.
Deliverable: Permit review memorandum
4. Geotechnical Investigation
4.1. Review of Existing Geotechnical Data. Consultant will review available existing geotechnical
information including previous boring logs and laboratory test results.
4.2. Site visit. Consultant will visit the site to observe site conditions and boring locations regarding
site access prior to drilling. Assumes one (1) HDR person attending.
4.3. Coordination of sub-consultant for drilling.
Consultant will provide the drilling sub-consultant (Terracon Consultants, Inc.) with
coordinates for the locations of the borings before the drilling work. The sub-consultant will
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provide full time supervision and field observation during drilling and sampling to gather
data for geotechnical analysis and design.
Drilling sub-consultant shall be responsible for drilling and logging soil borings, sampling,
in-situ testing and laboratory testing under the direction of the Consultant. The drilling sub-
consultant shall also be responsible for recording the water level readings during and after
drilling, including delayed water levels in borings where groundwater is encountered. No
groundwater monitoring wells are proposed for this work. The sub-consultant will prepare
the final boring logs.
The sub-consultant services will also include obtaining necessary authorization and permits
to execute the drilling program, contacting Iowa One Call for utility locate services,
obtaining verbal permission for access from landowners and businesses, providing traffic
control during drilling operations if needed, and backfilling borings in accordance with
state and local requirements.
4.4. Review of field boring logs and assignment of laboratory testing. Consultant will review the
preliminary results of the drilling and sampling program as it proceeds and will modify the
program to gather additional data, as necessary. Consultant will assign and coordinate
laboratory testing program.
4.5. Review of final boring logs and laboratory test data. Consultant will review the final
versions of the geotechnical data from the sub-consultant.
4.6. Development of soil profiles and soil design parameters for analyses. Consultant will
prepare soil profiles and soil design parameters for use in the evaluation of subsurface
conditions and in the design of the proposed roadway.
4.7. Preparation of Preliminary Geotechnical Report for 65% Design. Consultant will prepare a
Geotechnical Report summarizing results of the field exploration and laboratory testing
programs, roadway subgrade and pavement section determinations, analyses and
recommendations for the construction of roadways and retaining walls. Consultant will provide
a quality review check of document.
Deliverable: Geotechnical Report (Draft for City of Dubuque review and Final)
5. Traffic Analysis
5.1. Data Collection. Gather historical traffic counts at study intersections from Iowa DOT online
portal. Collect new 12-hour traffic counts at up to twelve (12) intersections within the study
area. Counts will include counts for trucks, pedestrians and bicycles. Trafffic counts will be
collected by vendor Iowa-Counts. Collect crash data from Iowa Crash Analysis Tool (ICAT) for
2015-2020 (crash data for 2015-2019 will be primary data used for crash analysis; data from
2020, likely impacted by COVID, will be reviewed for additional safety concerns). Gather
StreetLight origin-destination data using Iowa DOT’s subscription. Collect existing signal
timings from the City.
5.2. Traffic Volume Development. Develop existing AM and PM turning movement volumes.
Coordinate with Dubuque Metropolitan Area Transportation Study (DMATS) for latest travel
demand model runs. Develop year 2045 AM and PM peak hour turning movement volumes
using existing counts and DMATS travel demand model output. Develop opening year AM and
PM peak hour turning movement volumes.
5.3. Safety Evaluation. Perform evaluation of 2015-2019 crashes to identify locations with high
crash severity and crash patterns. Review crashes from 2020 to identify additional safety
concerns. Use the Highway Safety Manual and Crash Modification Factor Clearinghouse to
predict crash reduction with initial alternatives treatments. Perform predictive crash modeling
with Interactive Highway Safety Design Model (IHSDM) for up to two (2) refined alternatives.
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5.4. Alternatives Analysis. Complete Synchro, SIDRA, or ARCADY year 2045 AM and PM peak
hour analysis of initial intersection geometry and traffic control improvement strategies to
screen solutions and refine alternatives. Evaluate up to two (2) alternatives with Synchro,
SIDRA or ARCADY for year 2045 AM and PM peak hours. Complete proof-of-concept
(uncalibrated) Vissim microsimulation for year 2045 AM and PM peak hours of up to two (2)
refined alternatives to evaluate multimodal interaction and identify a preferred alternative.
Evaluate a single preferred alternative with Synchro, SIDRA or ARCADY for opening year AM
and PM peak hours. Complete proof-of-concept (uncalibrated) Vissim microsimulation for
opening year AM and PM peak hours of a single preferred alternative.
5.5. Traffic Documentation. Document traffic analysis methods, results and recommendations in a
report. A draft of the report will be submitted for review and comment. A final version of the
report will be submitted after addressing one (1) round of comments.
Deliverables: Draft and final traffic report
6. Conceptual Roadway Design 10%
Project limits for design will include University Avenue from Loras Boulevard, Asbury Road,
Pennsylvania Avenue and Delhi Street.
6.1. Design Criteria. Establish project design criteria for the proposed improvements. Criteria will
establish design speeds and controlling features such as: horizontal and vertical alignments;
design vehicle; lane widths; sidewalk widths; bike lane widths; and sidewalk dimensions. The
design criteria will also document geometric criteria used to develop the roundabout layout.
SUDAS design manual will be utilized.
6.2. Confirm Typical Section. With the design criteria prepare graphical representation of the
design criteria for the typical section to show, lane widths, sidewalk widths, median widths, bike
lane widths and sidewalk dimensions. Develop up to three (3) typical section alternatives which
meet project goals. Evaluate and compare right-of-way impacts, environmental impacts,
retaining wall requirements, utility relocation requirements and constructability of each
alternative. The graphical representation of the preferred typical section will be developed to
support public engagement.
6.3. Complete Streets Review. Identify multi-modal accommodations to be present within the
project area. Task includes reviewing and documenting existing use of the corridor. Multi-
modal accommodations will be included in the typical section development and used to discuss
with the City.
6.4. Initial Alternatives. This task includes developing a range of alternatives for corridor
evaluation. Up to three (3) alternatives will be developed. The roundabout and signalized
intersections alternatives from the original study will be updated to meet current design criteria
and traffic analysis. One additional alternative is anticipated to be included. Task includes
conceptual level horizontal, vertical alignments and templating/model developed for feasibility
and comparison between alternatives. Includes development of 11x17 aerial based exhibits of
each alternative.
6.5. Alternatives Evaluation. Develop evaluation matrix for comparison of each alternative.
6.6. Documentation. Prepare and document the initial alternatives development as an addendum to
the original East/West Connectivity Study.
Deliverable: Design Criteria, typical section figures, updated location study document.
7. Preliminary Roadway Design 30%
Prepare 30% Submittal for the study area and preferred alternative identified in Task 6. For purposes
of scope and fee development, the roundabout alternative was assumed.
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7.1. Title Sheet, Typical Sections. Development of the following sheets:
Title shall include project number, PIN, map showing project location, and design data.
Typical Sections shall include typical sections for University Avenue, adjacent sideroads and
other miscellaneous sections/details.
7.2. Horizontal and Vertical Geometrics. Update horizontal and vertical alignments developed
during conceptual roadway design for the preferred alignment. This task includes effort to
develop horizontal alignment sheets.
7.3. Roundabout Geometrics. Update roundabout geometrics developed during conceptual
roadway design. The design will be developed to the extent necessary to identify major impacts,
e.g. property and access. Further optimization of the roundabout geometrics will occur for the
65% design after review and comment. This task includes effort to develop plan view
geometric sheets and roundabout performance check package for IowaDOT review.
7.4. Mainline, Sideroad Plan and Profile Sheets. Develop plan and profile sheets for University
Avenue and adjacent sideroads.
7.5. Modeling/Cross Sections. Develop preliminary Corridor Model with cross sections developed
at 25 ft. intervals. Additional intervals as necessary to accurately depict the lay of the land, to
analyze utility impacts/drainage requirements and to compute earthwork quantities
7.6. Constructability Review. This task includes developing construction phasing criteria, and use
of this criteria to develop a high level constructability review to identify locations of closures,
temporary paving and detours. Task includes scroll plot review to show a feasible construction
phasing approach.
7.7. Assemble and Plotting of 30% Submittal. Assemble and plot the 30% Plan Submittal as
described in the following table. Scale notes full size sheets, plan deliverables will be plotted at
half size (11” X 17”) and staging concepts will be plotted on 36”x96” scrolls. Task assumes
documenting the 30% comments on a marked up plan set with comments in green pen.
All plan set deliverables will consist of PDF files submitted to the City.
Table 7.7: Estimated Plan Sheets
Sheet
Series Sheet Scale
Total
Sheets
A Title, Location Map - 2
B Typical Sections - 6
D Legend for D&E Sheets * - 1
D Mainline Plan and Profile * 1”=20’ 10
E Sideroad Plan & Profile * 1”=20’ 10
G Survey Control Sheets - 3
G Alignment Geometry - 2
J Staging Typical Sections * - 2
Cross Sections
W Mainline Cross Sections 1”=10’ 30
X Sideroad Cross Sections 1”=10’ 10
Total Plans 36
Total Cross Sections 40
Total Sheets 76
* Denotes Color Plan Sheet
Deliverables: 30% plan set in PDF format.
8. Preliminary Roadway Design 65%
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Prepare 65% Right-of-Way Plans Submittal. For purposes of scoping the roundabout alternative was
assumed for scope and fee development.
8.1. Title Sheet, Typical Sections. Update title sheet and typical sections for 65% design plans.
Incorporate comments from 30%. Add typical sections required for construction staging
activities.
8.2. Horizontal and Vertical Geometrics. Make revisions per 30% comments. Update for 65%
design submittal to incorporate additional design detail per drainage and construction staging
input. Task includes confirming driveway profiles and incorporating details into the plans.
8.3. Roundabout Geometrics. Make revisions and optimize the roundabout horizontal geometrics
based on 30% comments. Update geometric sheets and roundabout performance check package
as necessary.
8.4. Mainline, Sideroad Plan and Profile Sheets. Make revisions per 30% comments. Update for
65% design submittal to incorporate additional design detail and limits of construction.
8.5. Geometric Sheets. Develop construction geometric and staking sheets.
8.6. Modeling/Cross Sections. Make revisions per 30% comments. Update model to add additional
deign detail to confirm limits of construction. Task include updating cross section sheets and
earthwork quantities.
8.7. Erosion Control. This task includes effort to design and draft erosion control measures for the
project. Develop erosion control plans to identify areas that impact right-of-way. Task includes
development of the draft SWPPP.
8.8. Sidewalk details/ADA Ramp Sheets. Develop sidewalk details and ADA Ramp sheets. Task
includes layout plan and tabulations sheets.
8.9. Signing Sheets. Prepare preliminary signing sheets for the corridor. This is necessary as it is
anticipated that overhead signs will be necessary for the multilane roundabouts. Overhead
structures may have utility and right-of-way impacts. Tabulation sheets will be completed in
final design and not included in this submittal.
8.10. Wall Sheets. Develop retaining wall plan and profile sheets.
8.11. Removals. Develop removal sheets with notes and tabs detailing removal items.
8.12. Constructability Review. Make revisions per 30% comments. Task includes updating
temporary traffic control and staging scrolls including staging notes. Task includes developing
off-site detour plan sheets.
8.13. Right-of-Way Plan Submittal. Assemble and plot the 65% Plan Submittal as described in the
following table. Scale notes full size sheets, plan deliverables will be plotted at half size (11” X
17”). Task assumes documenting the 65% comments on a marked up plan set with comments in
green pen.
All plan set deliverables will consist of PDF files submitted to the City.
Table 8.12: Estimated Plan Sheets
Sheet
Series Sheet Scale
Total
Sheets
A Title, Location Map - 2
B Typical Sections - 6
D Legend for D&E Sheets * - 1
D Mainline Plan and Profile * 1”=20’ 10
E Sideroad Plan & Profile * 1”=20’ 10
G Survey Control Sheets - 3
G Alignment Geometry - 2
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H ROW Sheets 1”=20’ 10
J Staging Typical Sections * - 2
J Staging Temporary Traffic Control and Staging 1”=40’ 18
L Geometrics 1”=20’ 10
M Storm Sewer 1’=20’ 10
M Sanitary Sewer 1’=20’ 10
M Water 1’=20’ 10
N Signing Sheets 1’=20’ 10
R Erosion Control 1’=20’ 10
P Lighting 1”=20’ 10
S Sidewalk Details/ADA Ramp Sheets 1’=10’ 10
U Removals 1’=20’ 10
U Retaining Wall / Detail Sheets 1’=20’ 2
U Communications (Public) 1”=20’ 10
Cross Sections
W Mainline Cross Sections 1”=10’ 30
X Sideroad Cross Sections 1”=10’ 10
Total Plans 166
Total Cross Sections 40
Total Sheets 206
* Denotes Color Plan Sheet
8.14. Revisions to 65% plans. Revise plans per comments from 65% review. Assemble and plot
updated 65% plans and submit to the City.
8.15. Draft Submittal to Iowa DOT LPA. Task includes submitting and coordinating with Iowa
DOT a check set for review prior to final plan submittal. Any comments will be addressed
during final design.
Deliverables: Draft and final 65% plan set in PDF format. Preliminary design CAD filles to be
provided in AutoCAD Civile3D format.
9. Drainage Design
9.1. Existing Conditions and Preliminary Alternatives Analysis. Evaluate existing drainage
conditions within the project limits. For preliminary assessment purposes it is assumed that
there will be approximately six (6) subwatersheds evaluated, only one of which is currently
believed to be served by storm sewer (the system discharging towards Avoca Street. Discuss
with City staff desirable approaches to stormwater modeling (i.e., following SUDAS or other
protocols) and determine peak outflows under design event conditions (up to five (5) single-
event scenarios) at each subwatershed outlet.
It is assumed that the entire project corridor will drain via curb-and-gutter with storm inlets
placed in logical positions at/near intersections and as may be necessary to prevent excess
flooding of driving lanes during peak design storm conditions. As a result, it is also anticipated
that new storm sewer systems will need to be installed to serve the project corridor that will
need to be extended downstream to connect to existing systems outside the corridor. Assess the
capacity of existing storm sewer systems and provide an assessment of options for connections
to these new systems. Anticipating that existing systems will be insufficient to accept additional
flow and/or unable to accommodate desired drainage service levels, evaluate the volume of
stormwater detention required to limit peak flows from design event conditions to existing
system capacity.
Note that because the project corridor is located essentially at the top of the watershed and
assessment of downstream systems could potentially greatly expand the study area, the
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assessment of existing system capacity will be limited to a local watershed assessment and a
determination of the upstream-most existing pipe segment capacity assuming full-flow capacity
with no surcharging and no backwater conditions.
Present the findings of the preliminary alternatives analysis in a short technical memo
anticipated to be no more than three (3) pages long, not including maps or calculations.
9.2. 65% Design Proposed Conditions. Upon receiving direction from the City regarding the
preferred drainage design alternative, complete drainage design calculations for the location and
number of storm sewer inlets and the alignment and sizing of storm sewer pipes. System
capacity will be as directed by the City in consideration for desired design standards and
potential limitations to downstream system capacity.
If construction of stormwater detention, either as a surface pond, or as underground storage via
oversized pipes, the sizing of such structures will be included in the proposed conditions design.
10. Private Utility Coordination.
10.1. Coordination. Inform Utility companies (gas, electric and communications) of the project
scope and timeline. Attend six (6) monthly City of Dubuque Utility Coordination meetings to
communicate with Utility companies. Note utility locations as provided by Utility companies
and/or locates on the project plans. Provide 30% and 65% plans to Utility companies for review.
10.2. Design. Obtain preferred relocation information from the Utility companies, after 30% review
based on project impacts to the existing utilities and incorporate the provided plan locations,
elevations and easement widths into the 65% project plans .
11. Public Utility Preliminary Design.
11.1. Sanitary Sewer. Obtain available televising data or other condition data from City of Dubuque
Engineering Department. Coordinate with Engineering Department to determine need for
replacement or rehabilitation of sanitary sewer structures, main or laterals. Develop plan sheets
detailing sanitary sewer related work in the project area.
11.2. Water Main. Coordinate with City of Dubuque Water Department to determine preferred
location for relocated water main, hydrants and water services. Water Department to provide
main sizing criteria based on previously completed water system modeling. Incorporate
construction and material considerations as required to mitigate impact of known soil
contamination in the project area on the water main and appurtenances.Develop plan sheets
detailing water related work in the project area.
11.3. Communications. Coordinate with City of Dubuque Traffic Department to determine
preferred location relocated communication duct(s), fiber connections and camera locations.
Traffic Department to provide material, sizing and installation criteria based on previous
experiences throughout the City. Develop plan sheets detailing communications related work in
the project area.
11.4. Lighting. Pole locations and conduit will be provided throughout the corridor and reviewed
with City staff. Pole locations will be based on design teams experience with intersection
lighting and spacing based on City experience. No photometric analysis is included. Further
details beyond pole locations and conduit location is not included and will be completed during
final design.
12. Quantities and Cost Estimates
12.1. Prepare opinion of probable cost for 10%. Develop “order of magnitude” quantity estimates
for each initial alternative, up to three (3). Due to the conceptual nature of the alternatives
quantities for pavement and earthwork will be estimated. Other items will be estimated by
factors based on historical information. Cost estimates will be prepared using historical bid tab
information for unit prices.
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12.2. Prepare opinion of probable costs 30%. Opinion of probable cost will be developed from
quantity estimates, costs will be prepared using historical bid tab information.
12.3. Prepare opinion of probable costs 65%. Opinion of probable cost will be developed from
quantity estimates, costs will be prepared using historical bid tab information.
Deliverables: Opinion of probable cost spreadsheet at 10%, 30%, and 65%
13. Right-of-Way Design
13.1. Right-of-Way Design. Task includes developing the easements (temporary and permanent)
and fee title acquisitions required to construct the project. It is estimated up to 50 plats
associated with this project.
13.2. Right-of-Way Plans. Develop the right-of-way plans sheets to be included in the plan set. The
sheets will include existing property lines and all proposed right-of-way ownerships, easements
and acquisitions will be tabulated and shown on the sheets.
13.3. Tract Maps and Legal Descriptions: Prepare tract maps and legal descriptions. Separate
exhibits will be prepared for the Fee Title Acquisitions, Permanent Easement Acquisitions and
Temporary Construction Easements as needed for each tract. Up to 50 plat maps and 50 legal
descriptions shall be prepared and submitted to the City.
Deliverables: Right-of-Way Plans, Tract Maps and Legal Descriptions
14. Strategic Communications
14.1. Field Work Notifications. Field work notifications will be provided in advance of activities
occurring within private right-of-way, including survey, environmental studies, geotechnical
investigations or other services. Notifications will provide an overview of work to be done,
timing, what can be expected and contact information. Task includes drafting and mailing the
field work notifications. It is assumed that 300 property owners from the project area property
owner GIS database will receive a field work notification in the form of a one-page letter.
14.2. Communications Plan. The communications plan will guide all public and stakeholder
outreach and information. Develop a draft plan to the City for concurrence. The draft plan will
include the following elements:
Defined roles and responsibilities
Stakeholder database
Project area property owner GIS database
Media plan
Social media plan
Key talking points
Defined communications tools and tactics for stakeholder and public meetings, as defined in
the sections below.
Comment and contact response protocol
Communications schedule
14.3. Project Identity & Website
14.3.1. Project Identity. Develop up to three options for a project visual identify. Options will
be provided electronically to the City for review and concurrence. The final project identity
will include a two-page brand guide to be used for all public-facing materials, including
project name, color palette, font specification and Word and PowerPoint template
documents.
14.3.2. Website. Develop a project website content and supporting graphics. Content will
include a project overview and background section, map, schedule, upcoming public
meetings and associated materials, frequently asked questions, an online comment form,
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and an interactive mapping tool. The City will host the website on their existing website.
HDR will provide content in a Word document and supporting graphics will be provided in
a .png format. It is anticipated that there will one initial content document and six additional
content updates throughout the life of the project.
14.4. Stakeholder Meetings
14.4.1.Stakeholder Workshop. Task includes coordination with the City to host one
stakeholder workshop of up to 1.5 hours to kick-off the project with key stakeholders and
present preliminary alternatives. It is anticipated that the stakeholder workshop will be
hosted in-person, prior to the first public meeting on the same day. Invitees will be
composed of the stakeholder database and key property/business owners. Draft and send an
invitation via email and letter to all stakeholders. Meeting materials will include a
PowerPoint presentation, handout (same as public meeting handout), and scroll map.
Collateral materials will include nametags, sign-in sheets, and up to 50 comment forms.
Three (3) HDR staff and two (2) MSA staff will staff the stakeholder meeting.
14.4.2.One-on-One Meetings. MSA will coordinate up to 15 one-on-one meetings with
interested stakeholders or property owners, as needed or requested. Follow up phone calls
or email with the interested stakeholders or property owners will be coordinated by MSA as
needed. It is assumed that a representative from the City and one MSA representative will
be in attendance at each one-on-one meeting. The MSA representative will provide
meeting minutes to be recorded in the comment and contact database.
14.5. Public Meetings
14.5.1. The HDR and MSA team will plan for, develop materials for, and staff three in-person
and online public meetings:
Meeting #1: Project Kick-Off / Preliminary Alternatives
Meeting #2: Preferred Alternative
Meeting #3: Right-of-Way Design
14.5.2. Draft and design outreach for public meetings, each including a legal notice, press
release, up to 400 postcards, social media posts, and email notification. We will be
responsible for launching the legal notice, postcards and email notification. The City will be
responsible for launching the press release and social media posts.
14.5.3. Draft, design and print meeting materials for the in-person public meetings, each
including up to 200 handouts, 10 display boards, and three scroll maps. Collateral materials
will include nametags, sign-in sheets and up to 200 comment forms. Up to three (3) HDR
representatives and two (2) MSA representatives will staff the public meetings.
14.5.4. Draft and launch a self-guided online meeting that is similar in content as each in-person
public meeting. Develop a custom website that will display meeting information and gather
meaningful input from the public virtually.
The website will be developed with HTML, CSS, and JavaScript, and will not be developed as
a content management system (CMS).
HDR assumes the online meeting domain will be purchased by HDR. And will use Hover to
register any domains associated with this contract unless otherwise directed by the City.
The City agrees to Hover's terms of service. If the client requests to own the domain, the
client will point the A Record of domain or subdomain at HDR's server.
HDR assumes the online meeting will be hosted on HDR's VPS through Veerotech. Hosted
web files and databases will be subject to Veerotech's Terms of Service. If the client
requests to host the meeting files within their server environment, HDR will submit the web
files as a zipped folder. Any future website changes after the transfer will either need to be
made by the client, or HDR will need to change and re-send individuals files for upload. If
the client requests to host the online meeting and there is a database created as part of the
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online meeting requirements, the client will verify before development that the database
technology can be implemented within their server environment.
If a custom online meeting design is used to create the online meeting, the design mockup will
act as a blueprint and modifications to layout or functionality after mockup approval may
result in a scope amendment.
Assume creating new GIS data is not included in this scope unless included explicitly in the
scope.
HDR cannot guarantee 100% uptime of any third party services used, such as external email
services, Google services, Esri services, or external content that is framed into the site.
HDR's website will support IE9+, Chrome, and Safari.
14.6. City Council Work Session Updates. One (1) HDR and one (1) MSA representative will
attend up to two (2) in-person City Council Work Sessions to provide key updates for the
project. Task includes developing a PowerPoint presentation for each work session. Assumes
work session will be tied to an existing progress meeting.
14.7. Visualization
14.7.1. Isometric views of up to 3 alternatives at 10% Concept design. Includes fly through
video of the alternatives and more detailed isometric “still” pictures of the intersections.
Traffic is not included in these visualizations.
14.7.2. 30% Design update on Preferred
14.7.3. 65% Design update on Preferred
14.8. Educational Events. HDR will support up to two educational events to educate the
community about multilane roundabouts. It is anticipated that one event will be hosted at a
school/University and one event will be hosted through an existing community event. Task
includes preparing materials for the events, including a fact sheet, up to two boards, and an
educational activity. Up to two MSA representatives and the City will staff the events.
14.9. Comment and Contact Database. HDR will use Zoho as a database to track comments,
responses, outreach and events throughout the life of the project. HDR and MSA will assist in
drafting responses to comments and questions, the City will be responsible for sending
responses. All data stored in Zoho is subject to Zoho's terms and conditions.
VI.PROPOSED SCHEDULE
Notice to Proceed Jan 3, 2022
Kick Off Meeting (Dubuque) Jan 19, 2022
Communications Plan Jan 31, 2022
Survey Mar 15, 2022
Traffic Study/Environmental Studies Mar 29, 2022
Public Meeting #1 April 7, 2020
Alternatives Development & Evaluation May 5, 2022
Alternatives Screening/Study Documentation May 31, 2022
Public Meeting #2 June 16, 2022
Draft 30% Design Plans Submittal/Meeting Aug 24, 2022
Draft 65% Design Plan Submittal/Meeting Dec 7, 2022
City Comments on 65% Plans Dec 21, 2022
Finalize 65% Plans Jan 13, 2023
Draft ROW Tracts/Legals Mar 1, 2023
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ATTACHMENT B
Specifications
This project will be completed in accordance with the design procedures of the Iowa DOT, SUDAS, utility, and
OWNER’S current design standards as they relate to the proposed improvements on this project
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ATTACHMENT C (referenced from 3.1)
Cost Plus Fixed Fee
3.1.1 FEES AND PAYMENTS
3.1.1.1 Fees. For full and complete compensation of all work, materials, and services furnished under the terms
of this Agreement, the Consultant shall be paid fees in the amount of the Consultant's actual cost plus
applicable fixed fee amount. The Consultants actual costs shall include payments to any
subconsultants. The estimated actual costs and fixed fee are shown below and are itemized in
Attachment C-1. Subconsultant costs are not available for use by the prime Consultant or other
subconsultants. A contingency amount has been established for NEPA services only to provide for actual
costs that exceed those estimated.
Estimated Actual Costs (Prime only) $ 541,307
Fixed Fee (Prime only) $ 61,393
Contingency (Prime only) $ None
Total Prime Consultant Costs $ 602,700
MSA $ 393,536
Terracon $ 24,600
Tallgrass $ 19,783
Total Subconsultant Costs $ 437,919
Maximum Amount Payable $ 1,040,618
The nature of engineering services is such that actual costs are not completely determinate. Therefore,
the Consultant shall establish a procedure for comparing the actual costs incurred during the
performance of the work to the estimated actual costs listed above. The procedure will itemize prime
consultant and subconsultant costs in association with each scoped task. The purpose is to monitor
these two elements and thus provide for early identification of any potential for the actual costs exceeding
the estimated actual costs. The procedure shall be used in a way that will allow enough lead time to
execute the paragraphs below without interrupting the work schedule. Therefore once the accrued labor
costs for a scoped task reach 85% of the estimated value for the prime or subconsultant, then the
Consultant shall notify the Owner in writing.
It is possible that the Consultant's costs for the scoped tasks may need to exceed those shown in
Attachment C1. The Consultants and subconsultants’ costs for scoped tasks shall not be exceeded
without prior written authorization from the Contract Administrator and concurrence from the Iowa DOT.
Costs for scoped tasks that exceed estimated costs, if approved by the Contract Administrator, may be
compensated via Supplemental Agreement, Work Order, Amendment, or Contingency as detailed in the
paragraphs below. If the Consultant exceeds the estimated costs for scoped tasks for any reason (other
than that covered in Section 3.1.1.2) before the Contract Administrator is notified in writing, the Owner
will have the right, at its discretion, to deny compensation for that amount.
The fixed fee amount will not be changed unless there is a substantial reduction or increase in scope,
character, or complexity of the services covered by this Agreement or the time schedule is changed by
the Owner. The adjustment to fixed fee will consider both cumulative and aggregate changes in scope,
character, or complexity of the services. Any change in the fixed fee amount will be made by a
Supplemental Agreement, Work Order, or Amendment.
If a contingency amount has been established and at any time during the work the Consultant
determines that its actual costs will exceed the estimated actual costs, thus necessitating the use of a
contingency amount, it will promptly so notify the Contract Administrator in writing and describe what
costs are causing the overrun and the reason. The Consultant shall not exceed the estimated actual
costs without the prior written approval of the Contract Administrator and concurrence of the Iowa DOT.
The Owner or Iowa DOT may audit the Consultant's cost records prior to authorizing the use of a
contingency amount.
The maximum amount payable will not be changed except for a change in the scope. Changes due to an
overhead adjustment are identified in Section 3.1.1.2. If at any time it is determined that a maximum
amount payable will be or has been exceeded, the Consultant shall immediately so notify the Contract
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Administrator in writing. The maximum amount payable shall be changed by a Supplemental
Agreement, Work Order, or Amendment or this Agreement will be terminated as identified in Article
4.12.3. The Owner may audit the Consultant's cost records prior to making a decision whether or not to
increase the maximum amount payable.
3.1.1.2 Reimbursable Costs. Reimbursable costs are the actual costs incurred by the Consultant which are
attributable to the specific work covered by this Agreement and allowable under the provisions of the
Code of Federal Regulations (CFR), Title 48, Federal Acquisition Regulations Systems, Subchapter E.,
Part 30 (when applicable), and Part 31, Section 31.105 and Subpart 31.2. In addition to Title 48
requirements, for meals to be eligible for reimbursement, an overnight stay will be required. The Title 48
requirements include the following:
1. Salaries of the employees for time directly chargeable to work covered by the Agreement, and
salaries of principals for time they are productively engaged in work necessary to fulfill the terms
of the Agreement.
2. Direct non-salary costs incurred in fulfilling the terms of this Agreement. The Consultant will be
required to submit a detailed listing of direct non-salary costs incurred and certify that such costs
are not included in overhead expense pool. These costs may include travel and subsistence,
reproductions, computer charges and materials and supplies.
3.The indirect costs (salary related expenses and general overhead costs) to the extent that they
are properly allowable to the work covered by this Agreement. The Consultant has submitted to
the Owner the following indirect costs as percentages of direct salary costs to be used
provisionally for progress payments for work accomplished during the Consultant's current fiscal
year: Combined overhead costs are 200.2% of direct salary costs. The overhead rates will be
adjusted based on the information provided by Iowa DOT through a preaudit conducted by Iowa
DOT for final design contract.
Use of updated overhead percentage rates shall be requested by the Consultant after the close
of each fiscal year and the updated overhead rate shall be used to update previous year invoices
and subsequent years as a provisional rate for invoicing in order to more accurately reflect the
cost of work during the previous and subsequent years.
Any actual fiscal year or fiscal year's audited or unaudited indirect costs rates known by the
Consultant shall be used in computing the final invoice statement. All unverified overhead rates
shall have a schedule of computation supporting the proposed rate attached to the final bill. Prior
to final payment for work completed under this Agreement all indirect cost rates shall be audited
and adjusted to actual rates through the most recently completed fiscal year during which the
work was actually accomplished. In the event that the work is completed in the current fiscal year,
audited indirect cost rates for the most recently completed fiscal year may be applied also to work
accomplished in the current fiscal year. If these new rates cause the actual costs to be
exceeded, the contingency amount will be used.
3.1.1.3 Premium Overtime Pay. Premium overtime pay (pay over normal hourly pay) will not be allowed without
written authorization from the Contract Administrator. If allowed, premium overtime pay shall not
exceed 2 percent of the total direct salary cost without written authorization from the Contract
Administrator.
3.1.1.4 Payments. Monthly payments shall be made based on the work completed and substantiated by
monthly progress reports. The report shall indicate the direct and indirect costs associated with the work
completed during the month. The Contract Administrator will check such progress reports and payment
will be made for the direct non-salary costs and salary and indirect costs during said month, plus a portion
of the fixed fee. Fixed fee will be calculated and progressively invoiced based on actual costs incurred for
the current billing cycle. Each invoice shall be accompanied with a monthly progress report which details
the tasks invoiced, estimated tasks to be billed on the next invoice, and any other contract tracking
information.
Invoices shall clearly identify the beginning and ending dates of the prime's and subconsultant's billing
cycles. All direct and indirect costs incurred during the billing cycle shall be invoiced. Costs incurred from
Page 27 of 37
prior billing cycles and previously not billed, will not be allowed for reimbursement unless approved by the
Contract Administrator.
Upon delivery and acceptance of all work contemplated under this Agreement, the Consultant shall
submit one complete invoice statement of costs incurred and amounts earned. Payment of 100% of the
total cost claimed, inclusive of retainage, if applicable, will be made upon receipt and review of such
claim. Final audit will determine correctness of all invoiced costs and final payment will be based upon
this audit. The Consultant agrees to reimburse the Owner for possible overpayment determined by final
audit.
Page 28 of 37
ATTACHMENT C-1
Cost Analysis Worksheet
Contract ______________, Federal-aid Non-participating
Project Number: STBG-SWAP-2100(698)SG-31
I. Direct Labor Cost (Prime Only)
Category Rate/Hour Hours Amount
Project Manager $78.43 426 $33,411.18
Controller $50.79 24 $1,218.96
Sr. Engineer/Sr. Env Scientist $79.34 135 $10,710.90
Engineer III/Env Scientist III $67.26 333 $22,397.58
Engineer II/Env Scientist II $59.97 396 $23,748.12
Engineer I/Env Scientist I $48.23 534 $25,754.82
Designer/Strat Communications $37.52 2442 $91,623.84
Payroll total $____208,865.40
II. Combined Overhead (COH) (Prime Only)
IIA. Indirect Cost Factor: (147.06% X I) $307,157.46
IIB. FCCM Factor: (.2536% X I) $529.68
Combined Overhead and FCCM Total $____307,687.14_____
III. Direct Project Expenses (Prime Only)
QUANT UNIT
UNIT
COST TOTAL COST
General Photocopies 200 Sheets $0.12 $24.00
B&W Plots 11x17 750 Sheets $0.12 $90.00
Color 11x17 750 Sheets $0.28 $210.00
Handouts 800 Sheets $1.80 $1,440.00
Display boards 30x40 30 Boards $85.00 $2,550.00
Scroll Plots 36x120 9 Scroll Plots $60.00 $540.00
Postcards 1200 Postcards $1.80 $2,160.00
Postage 1500 Postage $0.58 $870.00
Legal Notices 3 Notices $500.00 $1,500.00
Online meeting
domain/hosting 2 Domain/Hosting $100.00 $200.00
Zoho 2 Database Years $960.00 $1,920.00
Education Booth 1 Booth $500.00 $500.00
Rental Car/Fuel 20 Days $100.00 $2,000.00
Meals 22 Each $25.00 $550.00
Hotel Stay 22 Overnights $100.00 $2,200.00
Vendor Iowa Counts 1 Lump Sum $8,000.00 $8,000.00
Total Direct Project Expenses $___24,754_______
IV. Estimated Actual Costs (EAC) (Prime Only) (I + II + III) $__541,306.54
Page 29 of 37
(Rounded)
V. Fixed Fee (Prime Only) (12.0% X (I + IIA)) $_61,393________
(Rounded)
VI. Contingency (Prime Only)0% X (I + II + III) $____0__________
(Rounded)
VII. Subconsultant Expenses
MSA $393,536
Terracon $24,600
Tallgrass $19,783
Total Subcontractor Costs $__437,919 ___
(Rounded)
VIII. Cost Plus Fixed Fee Agreement Total (IV + V + VI + VII) $___1,040,618__
(Maximum Amount Payable) (Rounded)
Page 30 of 37
ATTACHMENT D
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS -- PRIMARY COVERED TRANSACTIONS
Instructions for Certification
1. By signing and submitting this proposal, the prospective primary participant is providing the certification set
out below.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in connection
with the department or agency's determination whether to enter into this transaction. However, failure of the
prospective primary participant to furnish a certification or an explanation shall disqualify such person from
participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary participant knowingly rendered an erroneous certification, in addition to other remedies avail able to
the Federal Government, the department or agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to
whom this proposal is submitted if at any time the prospective primary participant learns that its certification
was erroneous when submitted or has become erroneous by reason of changed circumstances.
5.The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transa ction,"
"participant," "person" "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the definitions and coverage sections of the rules
implementing Executive Order 12549. You may contact the department or agency to which this proposal is
being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this cove red
transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will include the clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier
Covered Transaction," provided by the department or agency entering into this covered transaction, without
modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions .
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List.
9.Nothing contained in the foregoing shall be construed to require establishment of a system of record s in order
to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal Government, the department or agency may terminate this transaction for cause or default.
Page 31 of 37
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered
Transactions
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a
public transaction; violation of Federal or State Antitrust statutes or commission of embezzlem ent,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b ) of
this certification; and
(d) Have not within a three-year period preceding this application /proposal had one or more public
transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
State of Nebraska
Douglas County
I, Matthew B. Tondl, Senior Vice President of the
HDR Engineering, Inc. Company, being duly sworn (or under penalty of perjury under the laws of the United
States and the State of Iowa) do hereby certify that the above Statements are true and correct.
(Signature)
Subscribed and sworn to this day of , .
(month) (year)
Page 32 of 37
ATTACHMENT E
CERTIFICATION OF CONSULTANT
I hereby certify that I, Matthew B. Tondl, am the Senior Vice President and duly authorized representative of the
firm of HDR Engineering, Inc., whose address is 1917 S 67th Street, Omaha, NE 68106, and that neither the
above firm nor I has:
(a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above Consultant) to
solicit or secure this contract,
(b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out the contract, or
(c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working
solely for me or the above Consultant) any fee, contribution, donation or consideration of any kind for, or
in connection with, procuring or carrying out the contract; except as here expressly stated (if any):
I acknowledge that this certificate is to be furnished to the Iowa Department of Transportation and the Federal
Highway Administration, U.S. Department of Transportation, in connection with this contract involving participation
of Federal-aid highway funds, and is subject to applicable, State and Federal laws, both criminal and civil.
Signature Date
Page 33 of 37
ATTACHMENT F
CERTIFICATION OF OWNER
I hereby certify that I, Ron D. Buol, am the Mayor and the duly authorized representative of the Owner, and that
the above consulting firm or his representative has not been required, directly or indirectly as an express or
implied condition in connection with obtaining or carrying out this contract to:
(a) Employ or retain, or agree to employ or retain, any firm or person, or
(b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as here expressly stated (if any):
I acknowledge that this certificate is to be furnished to the to the Iowa Department of Transportation and the
Federal Highway Administration, U.S. Department of Transportation, in connection with this contract involving
participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and
civil.
Signature Date
Page 34 of 37
ATTACHMENT G
Page 1
Consultant Name
Consultant Address
Consultant Address
Cost Plus Fixed Fee Progressive Invoice
Date
Invoice No. Owner Project No.
Invoice Period Covered County
Consultant Job No. Owner Project
Description
Owner Contract No.
Contract
Estimate
Cumulative
To Date
Current
Period
Labor Dollars
Overhead
Overhead Adjustments
Direct Expenses
Mileage
Per Diem
CADD
Estimated Actual Costs
[Prime Only] (See Note 1)
Subconsultants (including authorized
contingency)
Name
Name
Name
Estimated Actual Costs
[Total Subconsultant Costs]
Total Estimated Actual Costs
[Prime + Total Subconsultant
Costs]
Fixed Fee (See Note 2)
Authorized Contingency
Total Authorized Amount
Total Billed To Date
Remaining Authorized Balance
Unauthorized Contingency
Prime
Subconsultant Name
Subconsultant Name
Labor Hours
Note 1: Do not include Subconsultant Expenses. Include Direct Labor, Overhead, and Direct Expenses for Prime
Consultant only.
Note 2: Fixed fee shall be proportionate to the amount of actual costs invoiced compared to the actual costs
estimated.
Page 35 of 37
ATTACHMENT G
Page 2
Consultant Name
Consultant Address
Consultant Address
Cost Plus Fixed Fee Final Invoice
Date
Invoice No. Owner Project No.
Invoice Period Covered County
Consultant Job No. Owner Project
Description
Owner Contract No.
Contract
Estimate
Cumulative
To Date
Current
Period
Labor Dollars (2001)
Labor Dollars (2000)
Labor Dollars (1999)
Overhead (2001)
Overhead (2000)
Overhead (1999)
Direct Expenses
Mileage
Per Diem
CADD
Estimated Actual Costs
[Prime Only]
Subconsultants (including authorized
contingency)
Name
Name
Name
Estimated Actual Costs
[Total Subconsultant Costs]
Total Estimated Actual Costs
[Prime + Total Subconsultant
Costs]
Fixed Fee
Authorized Contingency
Total Authorized Amount
Total Billed To Date
Remaining Authorized Balance
Unauthorized Contingency
Prime
Subconsultant Name
Subconsultant Name
Labor Hours (2001)
Labor Hours (2000)
Labor Hours (1999)
Page 36 of 37
ATTACHMENT G
Page 3
Cost Plus Fixed Fee Final Invoice Instructions
•Employee Labor Hours and Dollars: A final cumulative job cost report that shows a breakdown of labor by
fiscal year, employee name, employee labor hours and employee labor rate is required. In lieu of a final job
cost report, a summary of the aforementioned information is needed. The summary should be supported by
monthly job cost detail.
•Overhead Rates: Overhead rates and labor dollars to which the overhead rates are applied should match the
fiscal year in which the costs are incurred. Overhead rates applied to labor should be audit verified when
available. When not available, proposed FAR adjusted rates for the fiscal year in which the labor is incurred
should be used.
Direct Expenses: A final cumulative job cost report that shows a breakdown of direct expenses by spec ific
item (mileage, CADD, per diem, etc .) by fiscal year is required. Direct expense items charged should
identify the number of units (miles, hours, prints, copies, feet, etc .) and the rate applied by fiscal year. In
lieu of a final job cost report, a summary of the aforementioned information is needed. The summary should
be supported by monthly job cost detail.
•Subconsultant: Final invoice requirements for subconsultants with cost plus fixed fee contracts are the same
as the requirements for the prime consultant. It is the prime consultant’s responsibility to assure such an
invoice is acquired and attached to the prime’s final invoice.
Page 37 of 37
ATTACHMENT H
Consultant Fee Proposal
See attached spreadsheet.