12 20 21 City Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on December 20, 2021 in the
second -floor Council Chambers of the Historic Federal Building 350 W. 6th Street. /
Present: Mayor Buol; Council Members Cavanagh, Farber, Jones, Resnick, Roussell,
Sprnk; City Manager VFSn Milligen, City AttKney Brumwell
Absent:
Mayor Buol read the call and stated this is a special session of the City Council called for the
purpose of conducting a work session on the Central Avenue Corridor Streetscape Master Plan.
WORK SESSION
1 Central Avenue Corridor Streetscape Master Plan
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There being no further business, Mayor Buol declared the meeting adjourned at 6, , $ p.m.
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in
second -floor Council Chambers of t
Present: Mayor Buol; Council
SpjAnk; City Manager Vanxlligen,
Absent:
regular session at 6:30 p.m. on December 20,
he Historic Federal Building, 50 W. §th Street.
Members Cavanagh, Farber, Jonnes, Resnick
City Atto 4y Brumwell
2021 in the
Roussell,
Mayor Buol read the call and stated this is a regular session of the City Council called for the
purpose of conducting such business that may properly come before the City Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. Recognition of Mayor Roy D. Buol
City Council Members and city staff will recognize outgoing Mayor Roy D. Buol for over 26
years of public service.
1. Mayor Pro Tern Sprank will read a proclamation recognizing the Mayor
2. Colin Wellenkamp, Executive Director of Mississippi River Cities and Towns Initiative
(MRCTI) will share some remarks.
3. City Council members individually share their remarks to Mayor Buol. Voting order of
tonight's meeting will be used.
4. Sustainable Communities Coordinator Gina Bell will present climate action pledge
cards
5. Media Services will present a tribute video
CONSENT ITEMS
Yays
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
1. Minutes and Reports Submitted
City Council Proceedings of 12/06; Cable TV Commission of 12/8; Civil Service Commission
of 11/4 and 12/7; Housing Commission of 9/28 and 12/14; Zoning Advisory Commission of
12/1; Zoning Board of Adjustment of 11/18; Proof of publication for City Council Proceedings
of 11/15; Proof of publication for List of Claims and Summary of Revenues for Month Ending
10/31.
Suggested Disposition: Receive and File
2. Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
RESOLUTION Authorizing the Director of Finance and Budget/City Treasurer to make certain
payments of bills that must be paid and approved for payment in accordance with City
procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
3. Termination of Grant Agreement Between City of Dubuque and K&L Leasing, LLC. for
the Rehabilitation of 701 Bluff Street
City Manager recommending approval of a Termination Agreement with K&L Leasing, LLC. for
the rehabilitation of 701 Bluff Street.
RESOLUTION Approving the Termination Agreement and Release Terminating the Grant
Agreement by and between the City of Dubuque, Iowa and K&L Leasing, LLC.
Suggested Disposition: Receive and File; Adopt Resolution(s)
4. Association of Food & Drug Officials (AFDO) Grant
City Manager recommending approval of a $1,082 Association of Food & Drug Officials Grant
for a data logging thermometer to be used on inspections to verify cooling times and
temperatures as well as cooling rates to aid in determining if food needs to be destroyed of if
food can be rapidly cooled to meet cooling requirements.
Suggested Disposition: Receive and File; Approve
5. Intent to Apply for AIB/CN EcoConnexions From the Ground Up
City Manager recommending approval to apply for an AIB/CN EcoConnexions From the
Ground Up grant in the amount of $25,000.
Suggested Disposition: Receive and File; Approve
6. Letter of Support for Four Mounds 2022 Employer Innovation Fund Future Ready
Iowa Grant Application
City Manager providing a copy of a letter of support of Four Mounds as a potential recipient of
the 2022 Employer Innovation Fund Future Ready Iowa Grant.
Suggested Disposition: Receive and File
Ya s
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
7. Intent to Apply for Volunteer DBQ 2022 - Volunteer Generation Fund Continuation
Grant
City Manager recommending approval to apply for a Volunteer DBQ 2022 — Volunteer
Generation Fund Continuation Grant in the amount of $29,799.
Suggested Disposition: Receive and File; Approve
8. Public, Educational, and Government (PEG) Fund Expenditure for Dubuque County
Historical Society
City Manager recommending approval of the Cable TV Commission recommendation for
funding from the Public, Educational, and Government (PEG) Capital Grant for Access
Equipment and Facilities in the amount of $16,153 for Dubuque County Historical Society for
equipment to produce high -quality videos and educational programming at the National
Mississippi River Museum & Aquarium campus.
Suggested Disposition: Receive and File; Approve
9. Voucher Payment Standard (VPS) Increase for HUD -Veteran Affairs Supportive
Housing (VASH) Program
City Manager recommending approval of the adoption of an increase in Voucher Payment
Standards (VPS) for the HUD Veteran Affairs Supportive Housing (VASH) Program in the City
of Dubuque.
RESOLUTION Approving the increase in voucher payment standards for the HUD-VASH
Program in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Iowa Finance Authority Website to Support Housing Opportunities and Resources
Correspondence from the Iowa Finance Authority regarding the welcomehomeia.com website,
which provides opportunities and resources to support housing in Iowa.
Suggested Disposition: Receive and File
11. Property Assessment Appeal Board Ruling, Dan Nadermann v. City Board of Review
Senior Counsel transmitting a ruling from the Property Assessment Appeal Board affirming the
Board of Review's January 1, 2021 assessment of the Nadermann property.
Suggested Disposition: Receive and File
12. Agreement Between the City of Dubuque and ITC Midwest, LLC to Operate an
Electric Transmission System in the City of Dubuque
Senior Counsel recommending adoption of a resolution approving the Agreement authorizing
ITC Midwest, LLC to operate an electric transmission system in the City of Dubuque until the
franchise agreement takes effect but not later than March 1, 2022.
RESOLUTION Approving an agreement between the City of Dubuque and ITC Midwest, LLC
to operate an electric transmission system in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yas
Nays
S rank
Resnick
Farber
Buol
,Cavanagh
Jones
Roussell
13. Amended Iowa Tourism Grant Agreement for Execution
City Manager recommending approval of an amended agreement for the Iowa Tourism Grant
Program from the Iowa Economic Development Authority / Iowa Tourism grant.
Suggested Disposition: Receive and File; Approve
14. Request Release of Request for Proposals for the Black Heritage Survey
City Manager recommending approval to release a Request for Proposals for the Black
Heritage Survey.
Suggested Disposition: Receive and File; Approve
15. Pre -Annexation Agreement - Wwb Investments, LC
City Manager recommending approval of a Pre -Annexation Agreement with Wwb Investments,
LC, property owner of 10426 Stonewood Drive in Dubuque County, in conjunction with their
request to connect to City water.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa
and Wwb Investments LC
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Pre -Annexation Agreement - Mulgrew Oil Company
City Manager recommending approval of a Pre -Annexation Agreement with Mulgrew Oil
Company, property owner of 10314 Silverwood Drive in Dubuque County, in conjunction with
their request to connect to City water.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa
and Mulgrew Oil Company
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Pre -Annexation Agreement - Elizabeth Reuter 2018 Revocable Trust
City Manager recommending approval of a Pre -Annexation Agreement with Elizabeth Reuter
2018 Revocable Trust Agreement, property owner of 10495 Key West Drive, Dubuque
County, in conjunction with a request for approval of a Plat of Survey.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa
and Elizabeth Reuter 2018 Revocable Trust Agreement
Suggested Disposition: Receive and File; Adopt Resolution(s)
18. Pre -Annexation Agreement - Donald R. and Barbara K. Preston
City Manager recommending approval of a Pre -Annexation Agreement with Donald R. and
Barbara K. Preston, property owners of 9610 Monticello Drive in Dubuque County, in
conjunction with their request to connect to City water.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa
and Donald R and Barbara K Preston
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yas
Nays
S rank
Resnick
Farber
Buol
Cavana h
Jones
Roussell
19. Signed Contract(s)
Dubuque Plumbing and Heating for the Westside Water Meter Improvement Project; Deere &
Company for Parking License Agreement.
Suggested Disposition: Receive and File
20. Bee Branch Watershed Flood Mitigation Project Newsletter: December 2021 Issue
City Manager providing a copy of the December 2021 issue of the Bee Branch Watershed
Flood Mitigation Project Newsletter.
Suggested Disposition: Receive and File
21. Tiffany Court - Lead Mine Sinkhole Remediation Project: Amendment to Cooperative
28E Agreement with State of Iowa
City Manager recommending approval for the Mayor to execute an Amendment to the
Cooperative 28E Agreement to revise the agreement end date to June 30, 2022.
RESOLUTION Approving an amendment to the Cooperative 28E Agreement with the Iowa
Department of Agriculture and Land Stewardship for a project to remediate and mitigate the
lead mine sinkhole subsidence at 2784 and 2792 Tiffany Court
Suggested Disposition: Receive and File; Adopt Resolution(s)
22. Northwest Arterial - State of Good Repair Project: Approve Federal -Aid SWAP
Funding Agreement - Iowa DOT Agreement No. 6-21-STBG-SWAP-021
City Manager recommending approval and authorization for the Mayor to execute a Federal -
Aid SWAP Funding Agreement with the Iowa Department of Transportation (Iowa DOT) for the
Northwest Arterial - State of Good Repair Project.
RESOLUTION Approving a Federal -Aid Swap Funding Agreement (6-21-STBG-SWAP-021)
with the Iowa Department of Transportation for the Northwest Arterial - State of Good Repair
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
23. Old Mill Road Lift Station and Force Main Project, Engineering Services
City Manager recommending approval to negotiate a contract with Strand Associates with an
estimated cost between $700,000 and $900,000 for engineering services related to the Old
Mill Road Lift Station and Force Main Project.
Suggested Disposition: Receive and File; Approve
24. Iowa Department of Transportation HMA Crack Filling Project
Correspondence from Jesse Tibodeau, Assistant District Engineer for the Iowa Department of
Transportation, notifying the City Council of a HMA Crack Filling project on US 151 from
Cascade to US 61.
Suggested Disposition: Receive and File
Yas
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
25. Acceptance of Public Parking Lot Improvements in the City of Dubuque, Iowa
City Manager recommending acceptance of the public improvements that the developer, 210
Jones, LLC, has recently completed, being a 12-lot surface parking lot with landscaping,
irrigation and lighting along Jones Street, in the City of Dubuque, Iowa.
RESOLUTION Accepting public parking lot improvements on Jones Street in the City of
Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
26. Wood Street Sanitary / Water Project
City Manager recommending acceptance of the construction contract for the Wood Street
Sanitary / Water Project, as completed by Temperley Excavating, in the final contract amount
of $72,531.50, which is a 3.6% increase over the original contract amount of $69,984.50 due
to additional asphalt pavement required to stabilize the street.
RESOLUTION Accepting the Wood Street Sanitary / Water Project and authorizing the
payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
27. 2021 Airport Parking Lot Resurfacing Project
City Manager recommending acceptance of the construction contract for the 2021 Airport
Parking Lot Resurfacing Project, as completed by River City Paving, in the final contract
amount of $117,061.62, which is a 0.6% increase over the original contract amount of
$116,316.31 due to additional milling and paving quantities required.
RESOLUTION Accepting the 2021 Airport Parking Lot Resurfacing Project and authorizing the
final payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
28. Acceptance of Multicultural Family Center (MFC) Expansion and Renovation Project
City Manager recommending acceptance of the construction contract for the Multicultural
Family Center Expansion and Renovation Project, as completed by Sheets Design Build, LLC,
in the final contract amount of $1,280,840.53, which is a 9% increase from the original contract
amount of $1,177,000.00.
RESOLUTION Accepting the Multicultural Family Center Expansion and Renovation Project
and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
29. Civil Service Commission - Certified Lists
Civil Service Commission submitting certified lists for the positions of Firefighter/Paramedic,
Medical Officer, Police Captain, and Police Corporal.
Suggested Disposition: Receive and File; Make Matter of Record
Ya s
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
30. Liquor License Renewals
City Manager recommending approval of annual beer, liquor and wine licenses as submitted.
RESOLUTION Approving applications for beer, liquor, and/or wine permits, as required by City
of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor
Control, Article B Liquor, Beer and Wine Licenses and Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
ITEMS SET FOR PUBLIC HEARING
1. Recommendation to Set for Public Hearing an Amended Lease with the Dubuque
Racing Association
City Manager and City Attorney recommending that an amended lease with the Dubuque
Racing Association be placed on the January 3, 2022 City Council Agenda for a public
hearing.
RESOLUTION Intent to dispose of an interest in real property owned by the City of Dubuque
by lease between the City of Dubuque, Iowa and Dubuque Racing Association, Ltd
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for January 3, 2022
Yayjs
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
BOARDS/COMMISSIONS
1. Boards and Commission Appointments
Appointments to the following commissions to be made at this meeting.
A. Civic Center Advisory Commission
One, 3-Year term through June 29, 2022 (Vacant term of Huff)
Applicants:
Brenda Christner, 655 Florence St.
Peter Gael, 2021 Ellen St. (Additional Applicant)
Ya s
Na s
G
S rank
Resnick
U
Farber
L
Buol
Cavanagh
Jones
Roussell
B. Historic Preservation Commission
One, 3-Year term through July 1, 2022 (Interim Jackson Park term of Reber) Applicant:
Janice Esser, 1072 Locust St. — Qualifies for Jackson Park District
This commission is subject to the State of Iowa Gender Balance Law. 9 Commissioners total;
currently 5 males/2 females/2 opening
Ya s
Na s
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
C. Investment Oversight Advisory Commission
One, 3-Year term through July 1, 2022 (Vacant term of Reisdorf) Applicant: Joshua Merritt,
2454 Pennsylvania Ave
Ya
Nays
a
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
PUBLIC HEARINGS
1. Request to rezone 701 Bluff Street
Proof of publication on notice of public hearing to consider City Council approval of a request
from Ken Lin, K & L Leasing LLC, to rezone property located at 701 Bluff Street from C-4
Downtown Commercial to OR Office Residential to accommodate a residential use on the first
floor, and Zoning Advisory Commission recommending approval.
ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified
Development Code, by reclassifying hereinafter described property located at 701 Bluff Street
from C-4 Downtown Commercial District to OR Office Residential District
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Yas
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
t
Nas
MReadingdo
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
2. Public Hearing for Community Development Block Grant FY2022 Annual Action Plan
Amendment #2
Proof of publication on notice of public hearing to consider City Council approval of the
Community Development Block Grant FY2022 Annual Action Plan Amendment #2, and City
Manager recommending approval.
RESOLUTION Adopting the Fiscal Year 2022 (Program Year 2021) Community Development
Block Grant (CDBG) Annual Action Plan Amendment #2
Suggested Disposition: Receive and File; Adopt Resolution(s)
Ya
Nays
Sprank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
3. Vacate Portion of Tanzanite Drive/Right of Way Easement - Althaus Agreement to
Vacate Easement
Proof of publication on notice of public hearing to consider City Council approval of the request
to vacate a 48,391 square foot permanent right of way easement that is part of Tanzanite
Drive across Lot 2 of Alt's Subdivision, Plat 2, in Dubuque County, Iowa, and City Manager
recommending approval.
RESOLUTION Vacating a permanent right of way easement, being part of Tanzanite Drive,
over and across Lot 2 of Alt's Subdvision, Plat 2, in Dubuque County, Iowa
RESOLUTION Disposing of city interest in a permanent right of way easement, being part of
Tanzanite Drive, over and across Lot 2 of Alt's Subdvision, Plat 2, in Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Ya
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
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ACTION ITEMS
1. Smart Parking & Mobility Management Plan Development and Implementation
Project: Request to Distribute RFP and Create an RFQ Review Committee
City Manager requesting City Council approval to distribute a Request for Proposals (RFP) for
engineering services related to managing the Smart Parking & Mobility Management Plan
Development and Implementation Project.
Suggested Disposition: Receive and File; Approve
Yays
Na s
S rank
Resnick
Farber
Buol
Cavana h
Jones
Roussell
2. East-West Corridor Capacity Improvements: Approve Professional Consultant
Services Contract - Preliminary Engineering Design and Environmental Clearance
Phase
City Manager recommending approval of the Professional Consultant Services Contract with
HDR, Inc. to complete the Preliminary Engineering Design and Environmental Clearance
Phase to advance the development of the East-West Corridor Capacity Improvements along
University Avenue at the intersections at Loras Boulevard, Asbury Road and
Pennsylvania Avenue.
RESOLUTION Approving Professional Services Consultant Contract with HDR, Inc. to
complete the preliminary engineering design and environmental clearance phase to advance
the development of East-West Corridor Capacity Improvements
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yas
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussel[
3. Fiber to the Home/Business Aesthetic Guidelines
City Manager recommending City Council approval of Fiber to the Home/Business Aesthetic
Guidelines.
ORDINANCE Requiring the City Manager to develop, with the approval of the City Council,
written guidelines to establish general procedures and standards, consistent with all applicable
federal and state laws, for the siting, construction, installation, collocation and aesthetics of
Fiber to the Home/Business within the city's right-of-way and on city property
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readin
s
Ya
Na s
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
al Readin and Ado t
Nays
I
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
4. Proposed Ordinance Amendment for Vacant/Abandoned Buildings
City Manager recommending the City Council adopt proposed Ordinance amendments for
vacant/abandoned buildings to make processes and procedures more efficient and user
friendly.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 14 Building and
Development, Chapter 4 Licensing of Vacant and/or Abandoned Buildings
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readin s
Yay§
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
Reading Adopt
Nas
I
FBuol
Cavana h
Jones
Roussell
5. Adoption of the 2020 National Electric Code
City Manager recommending City Council approval of an ordinance adopting the 2020
National Electric Code with local amendments.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 14 Building and
Development, Chapter 1 Building Codes, Article D Electrical Code
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend the Readings
Ya s
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
nd Ado t
Nas
RRoussell
6. Request for Consideration of Project and Facilities Manager
City Manager recommending City Council consideration of the addition of a Project and
Facilities Manager for the Leisure Services Department that would directly report to the
Leisure Services Manager.
Suggested Disposition: Receive and File; Approve
Yay4
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
7. Budget Amendment Two Additional Positions in Human Resources Department
City Manager recommending two additional positions in the Human Resources Department to
complete the volume of work and to provide the level of customer service that is needed.
Suggested Disposition: Receive and File; Approve
Ya
Nays
S rank
Resnick
Farber
Buol
Cavanagh
Jones
Roussell
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To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a special session of the City Council to be held
on Monday, December 20, 2021, at 5:30 p.m. in the Historic Federal Building for
the purpose of conducting a work session on the Central Avenue Corridor
Streetscape Master Plan.
s
oy D. Buol, Mayor
To: Adrienne N. Breitfelder, City Clerk
You are hereby directed to call a regular session of the City Council to be held
on Monday, December 20, 2021, at 6:30 p.m. in the Historic Federal Building for
the purpose of conducting such business that may properly come before the City
Council.
r
oy D. Buol, Mayor
Consent Items: Pgs. 2-6