Eagle Valley Sub San Sewer ExtMEMORANDUM
July 29, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Eagle Valley Subdivision Sanitary Sewer Extension Project
Assistant City Engineer Gus Psihoyos recommends initiation of the bidding process for
the Eagle Valley Subdivision Sanitary Sewer Extension Project, and further
recommends that a public hearing be set for August 18, 2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Mike Koch, Public Works Director
TO:
FROM:
SUBJECT:
CITY OF DUBUQUE, IOWA
MEMORANDUM
July 29, 2003
Michael C. Van Milligen, City Manager
Gus Psihoyos, Assistant City Engineer
Eagle Valley Subdivision Sanitary Sewer Extension Project
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Eagle Valley
Subdivision Sanitary Sewer Extension Project.
BACKGROUND
On July 15, 2003, the developer, Fondell Excavating, requested the City's
financial assistance and cooperation in several facets of its 20-acre, owner-
occupied affordable housing subdivision along Roosevelt Road. Consistent with
the Affordable Housing Task Force report, staff recommends that the City finance
the cost of sanitary sewer service in the same manner as it financed the Harvest
View development.
This project would extend approximately 4,400 feet of 8-inch ductile pipe to
service the 87 lots in this residential, owner-occupied development. In addition,
laterals will be extended to all lots to service the individual properties within this
development.
DISCUSSION
The project will be funded through the Sanitary Sewer Extension Funds. A
connection fee would be established for each lot and would be payable to the
City of Dubuque by the developer, successors, or assignees upon the sale of
each lot.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
Augu~ 5,2003
August8,2003
August12,2003
August18,2003
August18,2003
November1,2004
RECOMMENDATION
It is recommended that the City Council establish the date of the public hearing
and to authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Construction Contract $308,780.00
Contingency 30,870.00
Total Project Cost $339,658.00
The project will be funded from capital improvement programs for extensions to
new developments, with a current balance of $570,415.
ACTION REQUESTED
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
MAK/vjd
cc: Michael A. Koch, Public Works Director
RESOLUTION NO. 263-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Eagle Valley Subdivision Sanitary Sewer Extension Project in the
estimated amount $339,658.00 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this 4th day of August, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
4th
dayof August ,2003.
l~errance M. Dugg~, Mayor
RESOLUTION NO. 264-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Eagle Valley Subdivision Sanitary Sewer Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 18th day of August, 2003, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days pdor to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 4th
day of August, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 265-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, iOWA:
That the Eagle Valley Subdivision Sanitary Sewer Extension Project is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 12th day of August, 2003. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 18th day of August, 2003.
Passed, adopted and approved this 4th day of August, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Eagle Valley Subdivision Sanitary
Sewer Extension Project: Extension of approximately 4,400 feet of 8-inch ductile
pipe to service 87 lots in this development, This project will also include the
installation of 29 manholes and sanitary sewer service laterals to each lot.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Eagle Valley Subdivision Sanitary Sewer Extension
Project in accordance with the provisions of Chapter 384, City Code of Iowa, at
6:30 p.m., on the 18th day of August, 2003, in the Public Library Auditorium, 360
West 11th Street, in Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk. At
said hearing any interested person may appear and file objections thereto or to
the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the
., 2003.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 30th day of July, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Eagle Valley Subdivision Sanitary Sewer Extension Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this
day of ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk