Minutes Airport Comm 6 23 03 DUBUQUE REGIONAL AIRPORT
COMMISSION MEETING
Monday,
June 23, 2003
4:00 p.m.
Dubuque Regional Airport
Dubuque Air Service Conference Room
PRESENT:
ABSENT:
STAFF:
GUESTS:
01.
Jim O'Neill, Doug Brotherton, John Markham and Steve Accinelli
Teri Goodmann
Andy Perry, Peggy Dickson, Gordy Vetsch, and Todd Dalsing
Bob Boleyn (TSA) and Tim O'Brien (Asst. City Attorney)
APPROVAL OF MINllTF~
Doug Brotherton made a motion to approve the minutes of the May 20, 2003 and
June 13, 2003 meetings. The motion was seconded by John Markham. AYES: All.
NAYS: None.
OLD BUSINESS:
A. Airport Statistics
RFVIFW AIRPORT ~TATI~TIC~'
Revenue passengers are down 17.13% through May 2003 compared to last year at
this time.
Dubuque AirService Report:
In May 2003, the total 100LL gallons pumped were down 20.91% compared
with May 2002.
In May 2003, the total Jet-A gallons sold were up 44.5% compared with May
2002.
In May 2003, the total airline gallons pumped were down 11.6%
compared with May 2002.
Steve Accinelli asked about the control tower statistics, these figures although down
should not change the status of the contract control tower. Andy told the
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Airport Commission Minutes
June 23, 2003 Meeting
Page 2
Commission he had written several letters regarding tower legislation currently
being proposed in Washington and expressed his desire to see Dubuque protected
against the possible loss of the control tower. In its current form, of the proposed
legislation Dubuque is protected.
03_ MA~TFR PLAN RFC~
Andy reported he was working to include the Storm Water Pollution Prevention Plan
and the Spill Prevention Control Counter Measure in the Master Plan. Dubuque
currently has these plans, but they are not engineer certified. It is possible with
current environmental changes this may become a requirement. If the FAA
approves, the cost could be added to the AlP Grant for the Master Plan.
04_ FY 1~4 Rlll3GFT llPl3ATF
Andy briefly outlined for the Commission what reductions were being recommended
by the City Manager and he would be attending the City Council worksession and
the meeting on July 9, 2003.
NEW BUSINESS:
.0_1. CHARTAIR~L~A~
Chuck Clayton did not attend the meeting. Chairman O'Neill asked Tim O'Brien if
they should proceed with the public hearing and he said yes. Steve Accinelli moved
to go into a public hearing. This motion was seconded by Doug Brotherton. AYES:
All. NAYS: None. O'Neill asked if there was anyone who would care to speak
regarding the lease, hearing none, he asked for a motion to close the public hearing.
This was moved by John Markham and seconded by Doug Brotherton. AYES: All.
NAYS: None. Andy discussed Chuck Clayton's none-negotiating posture. The
Commission had copies of all correspondence on the lease negotiations. Andy had
called Mr. Clayton again last week and Clayton said he sent the lease to his attorney
and if the current lease ends is in question. Andy requested his attorney's name to
have Tim O'Brien speak with his lawyer, but received no reply. There has been no
discussions since the initial meetings. Doug Brotherton said he believed the airport
needed charter service and the revenue and wanted to negotiate to get parity. He
asked the value of the office space for another charter operator or rental if nothing
happens by July. Steve Accinelli remarked the proposed rate for the hangar and
office seemed reasonable to Iow especially in view of the fact the airport was
dropping the percentage of gross payment from the lease. Tim O'Brien was asked
st · · ·
what would happen on July 1 to Chartalre, he replied Chartalre would have a
month-to-month tenancy based on the premium surcharge in the lease of 25%.
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John Markham said he couldn't disagree, and Jim O'Neill said he couldn't add
anything. Doug Brotherton moved to table this issue and take action at the next
meeting, to encourage negotiations with Chartaire until June 30th, then directed staff
to out for RFP in July. Staff is to determine the value of the space for a charter or
other operation. John Markham seconded the motion. AYES: All. NAYS: None.
Andy told the Commission he wanted them to be aware that the airport received a
cancellation a month ago canceling the Public Officials insurance as of June 30,
2003. O'Connor Insurance went out for quotes and recommended United National
Insurance Company. United will pick up the current retroactive date of February
2001 but the premium is $10,006 which is a 36% increase. The existing carrier's
(Northfield) bid excluded the retroactive date on everything but the first million
dollars of coverage. After meeting with Ken TeKippe, Pauline Joyce, Peggy Dickson
and Andy Perry, the coverage of the policy will remain at 5 million per Barry
Lindahl's recommendation and not be reduced to defray the cost.. The general
liability insurance with Trissel Graham and Toole did not increase as much as
projected so there will be funds to cover the large premium increase. The
Commission discussed this briefly and stated they were unhappy about the large
increase but glad the additional cost could be absorbed into the budget without
additional burden.
AIRPORT MANA~FR'~ RFPORT
Andy said that the Small Business Community Grant is going well and he had
an eight-minute tape that will accompany the grant available for viewing after
the meeting.
Allegiant Airlines will have a charter in July to Laughlin, NV. Their aircraftl
holds 133 people. Andy and Gordy had talked with the owners when they
were marketing the FBO at a schedulers and dispatchers conference and
asked them to try Dubuque. This charter brings more revenue to the airport
in parking, PFC's and landing fees.
· Andy advised the Commission the FY03 budget should return some money
to the City again this year.
CIP Structural Assessment letter addressed to the City Manager was given to
the Commission. This letter asked for the addition of a Structural
Assessment CIP to be added to the FY04 budget. It is revenue neutral,
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June 23, 2003 Meeting
Page 4
100% funded by IDOT, and will be a valuable tool in the Master Plan and
also the next budgeting process
No comments
07_ PllRLIC INPllT
Bob Boleyn asked if the Master Plan will consider security issues. It is one of the
components. Bob told the Commission that TSA would be going out to visit the
general aviation airports to introduce themselves. Bob commented that Chartaire,
Inc. had built a second floor area in the hangar during their lease period.
The Commission asked Andy to see if he could get together with Dale Morris if he is
in town for the Mississippi River Museum grand opening.
The Commission commented on the official plaque the airport received at the FAA
convention for the 3-year perfect Part 139 inspection. This makes the 4th
consecutive year, hence 12 perfect years. The Commission commented that three
members of the team were at the convention Andy, Todd and Bob, now representing
TSA
John Markham moved to adjourn the meeting. This motion was seconded by Doug
Brotherton. AYES: All. NAYS: None. Meeting adjourned at 5:00 p.m.
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After Council discussed the proposed rezoning, Buol moved to concur with the denial.
Seconded by Markham. Motion carried 7-0.
Wayne and Lynn Stewart Rezoning Request Concurrent with Annexation: Proof of publication
on notice of hearing to consider rezoning property located along Old Highway Road from County
M-1 Industrial (with conditions) to City LI Light Industrial District at the request of Wayne and Lynn
Stewart and Zoning Advisory Commission recommending denial of the request; Proof of
publication on notice of hearing to consider a voluntary annexation request of Wayne and Lynn
Stewart in conjunction with rezoning and City Manager recommending approval of the voluntary
annexation, an Ordinance Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by reclassifying hereinafter described property located along Old Highway
Road from Dubuque County M-1 Industrial with conditions to City of Dubuque LI Light Industrial
District, concurrent with annexation and a Resolution Annexing certain property, presented and
read. Markham moved to concur with denial of the rezoning and deny annexation. Seconded by
Markham. Carried by the following vote: Yeas—Cline, Connors, Markham, Nicholson, Buol.
Nays—Duggan, Michalski.
University of Dubuque – Rezoning Request: Proof of publication on notice of hearing to consider
rezoning property located at 441 McCormick Street from R-1 Single-Family Residential District to
ID Institutional District at the request of the University of Dubuque and Zoning Advisory
Commission recommending approval of the request, upon motion received and filed.
Tracey Wagner, Vice President of Finance for the University of Dubuque, spoke in support of the
rezoning.
Ordinance No. 58-02 Amending Appendix A (the Zoning Ordinance) of the City of Dubuque Code
of Ordinances by reclassifying hereinafter described property located at 441 McCormick Street
from R-1 Single-Family Residential District to ID Institutional District, presented and read. Cline
moved that the requirement that a proposed Ordinance be considered and voted on for passage
at two Council Meetings prior to the meeting at which it is to be finally passed be suspended and
further moved final consideration and passage of the Ordinance. Seconded by Markham. Motion
carried 7-0.
Lamar Advertising – Off Premise Signs Text Amendment: Proof of publication on notice of
hearing to consider a request from Jim Schumacher, Lamar Advertising, to amend the Zoning
Ordinance regarding off-premise signs and Zoning Advisory Commission recommending denial,
and an Ordinance Amending Appendix A (the Zoning Ordinance) of the City of Dubuque Code of
Ordinances by repealing Section 4-3.2(39) Definition of Off-Premise Signs and adopting a new
Section 4-3.2(39) Definition of Off-Premise Signs in lieu thereof, presented and read. Jim
Schumacher of Lamar Advertising, 1690 Elm St., spoke requesting the change citing verbal
miscommunication as to the concept of “on-premise signage.” Attorney Mike Coyle, representing
Hyundai, stressed that the particular sign in question is an “off-premise sign” and any other
interpretation of the Ordinance is inappropriate. Buol moved to receive and file the proof and
communication and to concur with the denial. Seconded by Michalski. Motion carried 7-0.
Wartburg Place Reconstruction Project: Proofs of publication on notice of hearing on plans and
specifications and notice to bidders on the receipt of bids and City Manager recommending award
of the contract to Portzen Construction, Inc., in the amount of $464,434.43, upon motion received
and filed.
Tim Conlon, 480 Wartburg Place, spoke requesting that no sidewalks be installed on the east
side and that the Council has petitions to that effect, also stating there already is a sidewalk on
5
the west side. Dave Horstmann of Wartburg Seminary, spoke in support of the project but stated
there is no need for the sidewalk.
Cline moved adoption of the Resolutions. Seconded by Nicholson. Motion failed by the
following vote: Yeas—Nicholson. Nays—Buol, Cline, Connors, Duggan, Markham, Michalski.
Markham moved adoption of Resolution No. 392-02 Adopting plans and specifications for the
project, as amended to exclude the sidewalks; Resolution No. 393-02 Awarding contract to
Portzen Construction; and Resolution No. 394-02 With respect to the adoption of the Resolution
of Necessity proposed for the Wartburg Reconstruction Project. Seconded by Buol. Motion
carried 7-0.
Local Law Enforcement Block Grant Funds: Proof of publication on notice of hearing and City
Manager recommending acceptance of the 2002 Local Law Enforcement Block Grant Funds, upon
motion received and filed and approved recommendation.
Upon motion the rules were reinstated limiting discussion to the Council.
ACTION ITEMS
ArTS Dubuque: Representatives of ArTS Dubuque, a cooperative effort of the Dubuque
Museum of Art, Dubuque Symphony Orchestra and the Grand Opera House, to address the
Council to encourage the City to include arts and cultural organizations in the 2003 – 2004 top ten
priorities to be set at the City Council’s goal setting in August, upon motion received and filed.
Bob Woodward spoke asking that the Arts be included in the top 10 list of priorities to support in
the City. Geri Schaefer of the Dubuque Museum of Art, Penny Roeder of the Dubuque Symphony
and Chris Chapin-Tilton of The Grand Opera House all spoke requesting the City’s financial
support.
Ken Kringle Historic Preservation Award: Historic Preservation Commission recommending
approval of the creation of a Ken Kringle Historic Preservation Award to promote the preservation
of historic buildings and architectural resources in the community, upon motion received and filed.
Buol moved adoption of Resolution No. 395-02 Approving the creation of the Ken Kringle Historic
Preservation Award. Seconded by Michalski. Motion carried 7-0.
Woodward Museum – 2002 Renovations Project: City Manager recommending award of the six
construction contracts associated with the Woodward Museum – 2002 renovations project, upon
motion received and filed. Cline moved adoption of Resolution No. 396-02 Adopting plans and
specifications; Resolution No. 397-02 Awarding Contract #1 (Masonry Tuckpointing); Resolution
No. 398-02 Awarding Contract #2 (Roof, Gutters and Downspouts); Resolution No. 399-02
Awarding Contract #3 (Carpentry); Resolution No. 400-02 Awarding Contract #4 (HVAC);
Resolution No. 401-02 Awarding Contract #5 (Plumbing and Sprinkler); Resolution No. 402-02 N
Awarding Contract #6 (Electrical). Seconded by Nicholson. Motion carried 7-0.
Outdoor Service of Alcoholic Beverages on Public Right-of-Way: City Manager recommending
approval of criteria for use of public right-of-way for outdoor service of alcoholic beverages
relating
to long-term use of City property, upon motion received and filed and approved criteria with
additional criteria regarding litter cleanup and appropriate lease of area to be used.
6
Special Event Insurance Grant: City Manager recommending approval of proposed criteria for a
Special Event Grant Program for events held on public right-of-way that require insurance, upon
motion tabled and referred to Staff to review the standards.
Mississippi River National Education and Conference Center – Cascading Stairs: City Manager
requesting Council direction on the design and height of the proposed signage on both sides of
the cascading stairs being constructed near the Mississippi River National Education and
Conference Center, upon motion received and filed and directed that no lettering be done.
Downtown Planning Committee Membership: Long Range Planning Commission requesting
Council approval of the membership for the Downtown Planning Committee of the Long Range
Planning Commission, upon motion received and filed and approved membership as presented.
Bee Branch Drainage Basin Master Plan Request for Proposals (RFP) City Manager
recommending approval to solicit proposals to develop a Drainage Basin Master Plan for the Bee
Branch Watershed Basin and further recommending that Dr. Charles Winterwood be appointed
chairperson of the Citizen Advisory Committee to be formed as part of the project, upon motion
received and filed and approved recommendation.
Heritage Trail Extension Project: City Manager recommending award of the contract for the
Heritage Trail Extension Project to Tschiggfrie Excavating in the amount of $609,726.65 and
directing staff to prepare a change order for the removal of the route along Volunteer Drive at a
cost of $87,356.25, upon motion received and filed. Nicholson moved adoption of Resolution No.
403-02 Awarding contract. Seconded by Connors. Motion carried 7-0.
ITEMS TO BE SET FOR PUBLIC HEARING
Request to Purchase City-Owned Property – Joseph Feltes: City Manager recommending that a
public hearing be set for August 19, 2002 to consider a request from Joseph G. Feltes to purchase
City-owned property located between his property at 2616 Stafford and Linwood Cemetery, upon
motion received and filed. Michalski moved adoption of Resolution No. 404-02 of Intent to
dispose of City interest in Lot 4A of Mineral Lot 472, Dubuque, Iowa and set this for public hearing
on 8/19/02 at a meeting to commence at 6:30 P.M. in the public library auditorium and that the
City Clerk publish notice in the manner prescribed by law. Seconded by Nicholson. Motion
carried 7-0.
Lenox Addition – Sale of City Property: City Manager recommending that a public hearing be set
for August 19, 2002 to consider disposing of City-owned property located in Lenox Addition to Eric
and Bonita Timmerman, upon motion received and filed. Michalski moved adoption of Resolution
No. 405-02 of Intent to dispose of City interest in Lot 130 of Lenox Addition, Dubuque, Iowa and
set this for public hearing on 8/19/02 at a meeting to commence at 6:30 P.M. in the public library
auditorium and that the City Clerk publish notice in the manner prescribed by law. Seconded by
Nicholson. Motion carried 7-0.
Birch Acres – Sale of City Property: City Manager recommending that a public hearing be set for
August 19, 2002 to consider disposing of City-owned property located in Birch Acres to Jeff
Arensdorf, upon motion received and filed. Michalski moved adoption of Resolution No. 406-02
of Intent to dispose of City interest in Lot 3 Block 9 Birch Acres and Lot 4 Block 9 Birch Acres,
Dubuque, Iowa and set this public hearing for 8/19/02 at a meeting to commence at 6:30 P.M. in
7
the public library auditorium and that the City Clerk publish notice in the manner prescribed by
law. Seconded by Nicholson. Motion carried 7-0.
Flora Pool Painting Project – Initiate: City Manager recommending initiation of the bidding
process for the Flora Pool Painting Project and setting a public hearing for September 3, 2002,
upon motion received and filed. Michalski moved adoption of Resolution No. 407-02 Preliminary
approval of plans and specifications; Resolution No. 408-02 Fixing date of hearing on plans and
specifications for 9/3/02 at a meeting to commence at 6:30 P.M. in the public library auditorium
and that the City Clerk publish notice in the manner prescribed by law; and Resolution No. 409-
02 Ordering bids. Seconded by Nicholson. Motion carried 7-0.
West Locust Street Storm Sewer Improvements – Initiate: City Manager recommending initiation
of the bidding process for the West Locust Street Storm Sewer Improvements Project and setting
a public hearing for September 3, 2002, upon motion received and filed. Michalski moved
adoption of Resolution No. 410-02 Preliminary approval of plans and specifications; Resolution
No. 411-01 Fixing date of hearing on plans and specifications for 9/3/02 at a meeting to
commence at 6:30 P.M. in the public library auditorium and that the City Clerk publish notice in the
manner prescribed by law and Resolution No. 412-02 Ordering bids. Seconded by Nicholson.
Motion carried 7-0.
Ice Harbor West Road / Walk Construction Project: City Manager recommending initiation of the
bidding process for the Ice Harbor West Road / Walk Construction Project and setting a public
hearing for September 16, 2002, upon motion received and filed. Michalski moved adoption of
Resolution No. 413-02 Preliminary approval of plans and specifications; Resolution No. 414-02
Fixing date of hearing on plans and specifications for 9/16/02 at a meeting to commence at 6:30
P.M. in the public library auditorium and that the City Clerk publish notice in the manner
prescribed by law and Resolution No. 415-02 Ordering bids. Seconded by Nicholson. Motion
carried 7-0.
There being no further business, upon motion meeting adjourned at 10:14 P.M.
/s/ Jeanne F. Schneider, CMC
City Clerk
1t 8/14
8
DUBUQUE REGIONAL AIRPORT
COMMISSION MEETING
Monday,
June 23, 2003
4:00 p.m.
Dubuque Regional Airport
Dubuque Air Service Conference Room
PRESENT: Jim O’Neill, Doug Brotherton, John Markham and Steve Accinelli
ABSENT: Teri Goodmann
STAFF: Andy Perry, Peggy Dickson, Gordy Vetsch, and Todd Dalsing
GUESTS: Bob Boleyn (TSA) and Tim O’Brien (Asst. City Attorney)
01. APPROVAL OF MINUTES
Doug Brotherton made a motion to approve the minutes of the May 20, 2003 and
June 13, 2003 meetings. The motion was seconded by John Markham. AYES: All.
NAYS: None.
OLD BUSINESS:
02. REVIEW AIRPORT STATISTICS:
A. Airport Statistics
Revenue passengers are down 17.13% through May 2003 compared to last year at
this time.
B. Dubuque AirService Report:
1. In May 2003, the total 100LL gallons pumped were down 20.91% compared
with May 2002.
2. In May 2003, the total Jet-A gallons sold were up 44.5% compared with May
2002.
3.
In May 2003, the total airline gallons pumped were down 11.6%
.
compared with May 2002
Steve Accinelli asked about the control tower statistics, these figures although down
should not change the status of the contract control tower. Andy told the
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June 23, 2003 Meeting
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Commission he had written several letters regarding tower legislation currently
being proposed in Washington and expressed his desire to see Dubuque protected
against the possible loss of the control tower. In its current form, of the proposed
legislation Dubuque is protected.
03. MASTER PLAN RFQ
Andy reported he was working to include the Storm Water Pollution Prevention Plan
and the Spill Prevention Control Counter Measure in the Master Plan. Dubuque
currently has these plans, but they are not engineer certified. It is possible with
current environmental changes this may become a requirement. If the FAA
approves, the cost could be added to the AIP Grant for the Master Plan.
04. FY 04 BUDGET UPDATE
Andy briefly outlined for the Commission what reductions were being recommended
by the City Manager and he would be attending the City Council worksession and
the meeting on July 9, 2003.
NEW BUSINESS:
01. CHARTAIRE LEASE
Chuck Clayton did not attend the meeting. Chairman O’Neill asked Tim O’Brien if
they should proceed with the public hearing and he said yes. Steve Accinelli moved
to go into a public hearing. This motion was seconded by Doug Brotherton. AYES:
All. NAYS: None. O’Neill asked if there was anyone who would care to speak
regarding the lease, hearing none, he asked for a motion to close the public hearing.
This was moved by John Markham and seconded by Doug Brotherton. AYES: All.
NAYS: None. Andy discussed Chuck Clayton’s none-negotiating posture. The
Commission had copies of all correspondence on the lease negotiations. Andy had
called Mr. Clayton again last week and Clayton said he sent the lease to his attorney
and if the current lease ends is in question. Andy requested his attorney’s name to
have Tim O’Brien speak with his lawyer, but received no reply. There has been no
discussions since the initial meetings. Doug Brotherton said he believed the airport
needed charter service and the revenue and wanted to negotiate to get parity. He
asked the value of the office space for another charter operator or rental if nothing
happens by July. Steve Accinelli remarked the proposed rate for the hangar and
office seemed reasonable to low especially in view of the fact the airport was
dropping the percentage of gross payment from the lease. Tim O’Brien was asked
st
what would happen on July 1 to Chartaire, he replied Chartaire would have a
month-to-month tenancy based on the premium surcharge in the lease of 25%.
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June 23, 2003 Meeting
Page 3
John Markham said he couldn’t disagree, and Jim O’Neill said he couldn’t add
anything. Doug Brotherton moved to table this issue and take action at the next
th
meeting, to encourage negotiations with Chartaire until June 30, then directed staff
to out for RFP in July. Staff is to determine the value of the space for a charter or
other operation. John Markham seconded the motion. AYES: All. NAYS: None.
02. INSURANCE
Andy told the Commission he wanted them to be aware that the airport received a
cancellation a month ago canceling the Public Officials insurance as of June 30,
2003. O’Connor Insurance went out for quotes and recommended United National
Insurance Company. United will pick up the current retroactive date of February
2001 but the premium is $10,006 which is a 36% increase. The existing carrier’s
(Northfield) bid excluded the retroactive date on everything but the first million
dollars of coverage. After meeting with Ken TeKippe, Pauline Joyce, Peggy Dickson
and Andy Perry, the coverage of the policy will remain at 5 million per Barry
Lindahl’s recommendation and not be reduced to defray the cost. . The general
liability insurance with Trissel Graham and Toole did not increase as much as
projected so there will be funds to cover the large premium increase. The
Commission discussed this briefly and stated they were unhappy about the large
increase but glad the additional cost could be absorbed into the budget without
additional burden.
03.AIRPORT MANAGER’S REPORT
· Andy said that the Small Business Community Grant is going well and he had
an eight-minute tape that will accompany the grant available for viewing after
the meeting.
· Allegiant Airlines will have a charter in July to Laughlin, NV. Their aircraftl
holds 133 people. Andy and Gordy had talked with the owners when they
were marketing the FBO at a schedulers and dispatchers conference and
asked them to try Dubuque. This charter brings more revenue to the airport
in parking, PFC’s and landing fees.
· Andy advised the Commission the FY03 budget should return some money
to the City again this year.
· CIP Structural Assessment letter addressed to the City Manager was given to
the Commission. This letter asked for the addition of a Structural
Assessment CIP to be added to the FY04 budget. It is revenue neutral,
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June 23, 2003 Meeting
Page 4
100% funded by IDOT, and will be a valuable tool in the Master Plan and
also the next budgeting process
06. CORRESPONDENCE
No comments
07. PUBLIC INPUT
Bob Boleyn asked if the Master Plan will consider security issues. It is one of the
components. Bob told the Commission that TSA would be going out to visit the
general aviation airports to introduce themselves. Bob commented that Chartaire,
Inc. had built a second floor area in the hangar during their lease period.
The Commission asked Andy to see if he could get together with Dale Morris if he is
in town for the Mississippi River Museum grand opening.
The Commission commented on the official plaque the airport received at the FAA
th
convention for the 3-year perfect Part 139 inspection. This makes the 4
consecutive year, hence 12 perfect years. The Commission commented that three
members of the team were at the convention Andy, Todd and Bob, now representing
TSA
John Markham moved to adjourn the meeting. This motion was seconded by Doug
Brotherton. AYES: All. NAYS: None. Meeting adjourned at 5:00 p.m.
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