IA 32 and Asbury Road Turn Lane Improvements Project AwardMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: IA 32 and Asbury Road Turn Lane Improvements
(Iowa DOT Project No. STP -32- 1(30)-- 2C -31)
(CIPs 2501815, 3002029)
DATE: July 21, 2010
Sealed bids were received by the Iowa Department of Transportation for the IA 32 and
Asbury Road Turn Lane Improvements Project. City Engineer Gus Psihoyos
recommends award of the contract to the low bidder, Eastern Iowa Excavating and
Concrete, LLC, in the amount of $410,312.15, which is 21.09% under the engineer's
estimate of probable cost. The Iowa Department of Transportation deleted the bid item
related to pavement markings since there is a nationwide material shortage. If the
pavement material becomes available during the project construction, the cost of this
item will be added to the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
Itatel
An- America Cily
11111 '
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: IA 32 and Asbury Road Turn Lane Improvements
(Iowa DOT Project No. STP -32- 1(30)-- 2C -31)
(CIPs 2501815, 3002029)
DISCUSSION
BID RESULTS
Contractor Name
Eastern Iowa Excavating and Concrete, LLC
Tschiggfrie Excavating Co.
Portzen Construction, Inc.
Total Bid
$410,312.15
$463,952.80
$500,160.90
Dubuque
Al- America clly
11 11 1'
2007
DATE: July 21, 2010
INTRODUCTION
The enclosed resolution authorizes the award of the IA 32 and Asbury Road Turn Lane
Improvements Project, Iowa DOT Project No. STP -32- 1(30)-- 2C -31.
The IA 32 and Asbury Road Turn Lane Improvements Project will provide for the
following at the Asbury Road and IA 32 intersection:
— Southbound dual left -turn lane construction: Existing pavement removal; and
replacement with HMA along with PCC curb and gutter installation.
— Northbound PCC dual left -turn lane construction: PCC median; PCC sidewalks; fl-
inch surface course on the entire southbound corridor from access road north of
Asbury to Holliday Drive; pavement marking.
This project completes the left -turn lane construction and roadway paving component of
the widening contract at this intersection which is already under construction. Traffic on
the Northwest Arterial will be reduced to one lane in each direction in the vicinity of
Asbury Road with a right- and left -turn lane provided at the Asbury Road intersection.
The Iowa Department of Transportation (Iowa DOT) received the following bids for the
IA 32 and Asbury Road Turn Lane Improvements Project, Iowa DOT Project No. STP -
32- 1(30)- -2C -31 on July 20, 2010.
This bid is 21.09% under the engineer's estimate of probable cost. The Iowa DOT
deleted the bid item related to pavement markings since there is a nationwide material
shortage. If the pavement material becomes available during the project construction,
the cost of this item will be added to the project.
This project has a start date of August 23, 2010 with a contract completion date of
October 8, 2010 (approximately 30 working days).
RECOMMENDATION
I recommend that the contract for the IA 32 and Asbury Road Turn Lane Improvements
Project, Iowa DOT Project No. STP -32- 1(30)- -2C -31 be awarded to Eastern Iowa
Excavating and Concrete, LLC of Cascade, Iowa, in the amount of $410,312.15, subject
to Iowa DOT approval.
BUDGET IMPACT
The summary of project costs is as follows:
Construction Contract
Contingency
Engineering /Contract Administration
Total Project Cost
The project funding summary is as follows:
CIP Available Funding Source Amount
STP Funding $500,000.00
U -STEP Funding 68,750.00
3002029 NW Arterial TSF Capacity Improvements — FY2009 45,000.00
3002029 NW Arterial TSF Capacity Improvements — FY2010 11,250.00
2501815 Traffic Consultant Services 98,700.00
Total Project Funding $723,700.00
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding IA 32 and
Asbury Road Turn Lane Improvements Project, Iowa DOT Project No. STP-32- 1(30) --
2C-31 to Eastern Iowa Excavating and Concrete, LLC in the amount of $410,312.15,
subject to Iowa DOT approval.
Prepared by David Ness, Civil Engineer II
cc: Julie Neebel, IIW Engineers & Surveyors, PC
Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Estimate
$520,000.00
52,000.00
98,700.00
$670,700.00
Award
$410,312.15
100,000.00
98,700.00
$609,012.15
RESOLUTION NO, 281-10
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE IA 32 AND ASBURY
ROAD TURN LANE IMPROVEMENTS PROJECT, IOWA DOT PROJECT NO. STP-
32- 1(30)- -2C -31
Whereas, sealed proposals have been submitted by contractors for the IA 32 and
Asbury Road Turn Lane Improvements Project - Iowa DOT Project No. STP- 32- 1(30)-
2C-31 (the Project) pursuant to Resolution No. 208 -10 and Notice to Bidders published
in a newspaper published in the City of Dubuque, Iowa on the 25 day of June, 2010.
Whereas, said sealed proposals were opened and read by the Iowa Department
of Transportation on the 20 day of July, 2010 and it has been determined that Eastern
Iowa Excavating and Concrete, LLC of Cascade, Iowa, with a bid in the amount of
$410,312.15, is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Eastern
Iowa Excavating and Concrete, LLC, subject to the concurrence by Iowa Department of
Transportation (Iowa DOT), and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Attest:
eanne F. Schneider, CMC, City Clerk
Passed, approved and adopted this 2nd day of August , 2010.
Roy D. Buol, Mayor