Letter to Project Architect_11.08.1976November 8, 1976
Mr. Ron Bowen
Bowen Kanazawa
11 North Allen
Madison, Wisconsin 53705
Dear Ron;
We are pleased that the contract for your services as Project Architect
for the Five Flags Center Project has been exeucted and that your services
are well underway.
As you know all of the expenses directly attributable to this project will
be paid from the proceeds of the bond sale. IA a anticipate receiving those
funds shortly after November 21, and the initial payment of $8,500 due
your firm under the terms of the contract will be paid at that time. We
would appreciate receiving an invoice for this amount for our own account-
ing purposes.
We will also need ,to develop an appropriate procedure to handle the pay-
ments due the special consultants. Mrs. Merritt will obtain Council
concurrence., and we will need to have for our file a copy of your agreement
with each of the firms. -We assume that a letter signed by representatives
of both parties will be satisfactory. The letter should set out the scope of
services and the fee arrangement. All interim and final requisitions for
payment by these firms should be accompanied by a statement from your firm
that the work has been satisfactorily completed and that payment is due and
payable. All such requisitions will be routed through the Five Flags Center
Building Committee for their concurrence.
Ron Bowen -2- November 3, 1976
This Procedure and the working relationships with the City can be dis-
cussed with the City Manager and Public VA orks Director during your next
visit to Dubuque.
Sincerely,
Gent M. Wittenberg
Acting Assistant City :Manager
GMW/j