Fiscal Year 2010 Annual Action Plant_Amendment 4Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY 2010 Annual Action Plan - Amendment 4
Homelessness Prevention and Rapid Re- Housing Program
DATE: August 9, 2010
Dubuque
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The City of Dubuque received $502,294 in Homeless Prevention and Rapid Re- Housing
Program (HPRP) funds from HUD through the American Recovery and Reinvestment
Act. The Council contracted with Project Concern as the primary service delivery
provider for the HPRP grant activities in September 2009.
The HPRP program provides financial and other assistance to prevent individuals and
families from becoming homeless and helps those who are experiencing homelessness
to be quickly re- housed and stabilized. The funds targets individuals and families who
would become homeless if not for this assistance, provides for short-term and medium -
term rental assistance, and housing relocation and stabilization services. Homeless-
ness prevention assistance is provided to individuals and families who are at risk of
becoming homeless and who would be homeless without assistance. Rapid Re-
Housing assistance is provided to individuals and families who are homeless.
Housing and Community Development Department Director David Harris recommends
City Council approval of Amendment 4 to the Fiscal Year 2010 Annual Plan for the
Homelessness Prevention and Rapid Re- Housing Program. Under Financial
Assistance, Homeless Prevention will increase to $265,000 and Rapid Re- Housing will
be reduced to $50,000. Under Housing Relocation and Stabilization, Homeless
Prevention will increase to $112,294 and Rapid Re- Housing will be reduced to $40,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
7
M chael C. Van Milligen
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
Masterpiece on the Mississippi
Michael Van Milligen, City Manager
To:
From: David H i is, Housing and Community Development
Subject: FY 2010 Annual Action Plan- Amendment 4
Homelessness Prevention and Rapid Re- Housing Program
Date: July 23, 2010
Dubuque
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2007
This memorandum requests the City Council to adopt the attached amendment to the FY
2010 Annual Plan for the Homelessness Prevention and Rapid Re- Housing Program
(HPRP).
DISCUSSION
The City of Dubuque received $502 294 in HPRP funds from HUD through the American
Recovery and Reinvestment Act. The Council contracted with Project Concern as the
primary service delivery provider for the HPRP grant activities in September 2009. All
funds must be expended by the HUD required expenditure deadline of July 14, 2012.
The HPRP program provides financial and other assistance to prevent individuals and
families from becoming homeless and helps those who are experiencing homelessness to
be quickly re- housed and stabilized. The funds targets individuals and families who would
become homeless if not for this assistance, provides for short-term and medium -term
rental assistance, and housing relocation and stabilization services. Homelessness
prevention assistance is provided to individuals and families who are at risk of becoming
homeless and who would be homeless without assistance. Rapid Re- Housing assistance
is provided to individuals and families who are homeless.
The HPRP grant has assisted 118 families (297persons) since the inception of the
program in September 2009. Homeless Prevention, which assists families and individuals
who are at risk of becoming homeless, provided financial services to 80 households (216
persons) in the form of rental assistance, security and utility deposits, utility payments,
moving cost assistance and motel /hotel vouchers. Case management and outreach were
provided to 87 households (239 persons). For Rapid Re- Housing of homeless, financial
assistance has been provided to 25 households (43 persons) and case management and
outreach to 29 households (52 persons). 49 persons have left the program, with 33
maintaining housing with no housing subsidy and 4 persons receiving some other housing
subsidy.
FY 2010 ANNUAL PLAN AMENDMENT
The HPRP grant provides four categories of eligible activities: financial assistance,
housing relocation and stabilization services, data collection and evaluation, and
administrative costs. Based on the greater need for homeless prevention assistance,
Project Concern has requested the budget be adjusted.
Under Financial Assistance, Homeless Prevention will increase to $265,000 and Rapid
Re- Housing will be reduced to $50,000. Under Housing Relocation and Stabilization,
Homeless Prevention will increase to $112, 294 and Rapid Re- Housing will be reduced to
$40,000. The administration budget will remain at $25,000, with $24,000 for Project
Concern and $1,000 for City administration costs. The City Council amended the contract
with Project Concern in April to reflect these changes.
Financial Assistance
Homelessness Prevention
Rapid Re- Housing
Housing Relocation & Stabilization
Homelessness Prevention
Rapid Re- Housing
Data Collection
Administration
TOTAL HPRP GRANT
Current Proposed
FY 10 Plan FY10 Plan
$ 225,000 $ 265,000
$ 90,000 $ 50,000
$ 77,294 $ 112,294
$ 75,000 $ 40,000
$ 10,000 $ 10,000
$ 25,000 $ 25,000
$ 502,294 $ 502,294
Project Concern has contracted with the Iowa Institute for Community Alliance (IICA) to
provide data collection and reporting for HPRP funds thru the HUD required Homeless
Management Information System (HMIS). IICA currently provides software, user licenses
and training to staff, data collection, and reporting for the State of Iowa HPRP funds. A
maximum of $10,000 of HPRP funds is budgeted for data collection and evaluation.
This is a non - substantial amendment requiring review and approval by the Commission
with final adoption by the Council. The Community Development Advisory Commission
approved the FY 2009 Annual Action Plan Amendment 4 on July 21, 2010 and
recommends adoption by the Council.
Action Step
The action requested of the City Council is to approve the attached resolution for the
FY 2010 Annual Plan- Amendment 4 for the Homelessness Prevention and Rapid Re-
Housing Program.
F:\ USERS\ ATAUKE \CDBG\AnnualPlan \FY10 \FY10 Amd4. HPRP mvm memo.doc
RESOLUTION NO. 304 -2010 (304-10)
RESOLUTION APPROVING THE FISCAL YEAR 2010 ANNUAL
ACTION PLAN AMENDMENT 4 HOMELESSNESS PREVENTION AND
RAPID RE- HOUSING PROGRAM
Whereas, the City of Dubuque prepared and filed a Fiscal Year 2010 Annual
Action Plan; and
Whereas, the City of Dubuque approved an amendment to the FY 2010 Annual
Action Plan on January 19, 2010 which included the Homelessness Prevention and
Rapid Re- Housing Program (HPRP) funds from the U.S. Department of Housing and
Urban Development; and
Whereas, the City now desires to amend said Fiscal Year 2010 Annual Plan to
reallocate HPRP funding as per the attached Exhibit A ; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment on July 21, 2010 and voted to approve said amendment and
recommended City Council approval.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Fiscal Year 2010 Annual Action Plan is hereby amended as
per Amendment 4, hereto attached as Exhibit A.
Section 2. That the City Manager is hereby authorized and directed to prepare
and to submit to the United States Department of Housing and Urban Development the
Fiscal Year 2010 Annual Action Plan- Amendment 4 as required.
Passed, approved and adopted this 16th day of Aug �(,�t X01 .
At
anne F. Schneider, City Clerk
RESOLUTION NO. 304 -2010
F: \USERS\ATAUKE \CDBG\AnnualPlan \FY10 \FY10 Amd 4 HPRP res.doc
Roy D. Buol, Mayor
EXHIBIT A
PROJECTED SOURCES Amend FY10
CDBG Entitlement 1,236,260
Projected Program Income 451,330
ED Revolving Loan Funds 25.192
Subtotal
Prior Year CDBG Balance 1,157,000
Payroll liability (16,842)
Lump Sum Balance 122,011
City Balance f124,659)
Subtotal
Available CDBG Funds
Available CDBG Recovery Funds
Available Homelessness Prevention and Rapid Re- Housing (HPRP) Funds
Amendment 4 Approved by CDAC July 19, 2010
F:\ USERS \ATAUKE \CDBG\AnnualPlan \FY10 \[Council FY10 Amd 4 HPRP.ExhA.xIsIFY10 AMD 4 Council Exh A
FY 2010 ACTION PLAN
AMENDMENT 4
1,712,782
1.137.509
2,850,291
328,269
502,294
FY 2010
Amendment 4
Housing Programs
CDBG CDBG -R
First Time Homebuyer Program
153,136
Historic Preservation Rehab Grant
39,384
Homeowner Rehab Progarm
432,428
Housing Administration
61,769
Housing Code Enforcement
154,526
Housing Rehabilitation Services and Staff
337,770
Housing Trust
69,723
Lead Paint Hazard Abatement Project
118,161
Purchase /Rehab /Resale DREAMS
69,958
Rental Unit Rehabilitation
103,159
Housing Totals
1,540,014
Economic Development Programs
-
Commercial/Industrial Building Rehab Loans
99,080
E.D. Financial Assistance Program-
72,535
Economic Development Totals
171,615
Neighborhood /Commmunity Development Programs
-
Accessible Curb Ramps
64,553
Child Care Resource /Referral- Project Concern
9,856
Community Partnership Program (CP2)*
12,125
Dubuque Dispute Resolution Center
1,000
Green Alley Pilot Project- Washington Neighborhood
-
325,442
Information & Referral - Project Concern
27,973
Leadership Training
-
Multicultural Center
445,511
Neighborhood Development Services and Staff
89,479
Neighborhood Infrastructure Improvements
45,946
Neighborhood Recreation Program
145,551
Neighborhood Support Grants
37,663
Opening Doors
10,000
Senior Center
29,197
Washington Tool Library
15,500
Zoning Inspection /Enforcement
13,000
Neighborhood & Community Development Totals
947,354
Planning & Administration Programs:
-
CDBG Admin. Services and Staff
137,459
2,827
Finance
4,671
City Planning Services and Staff
-
City Planning
49,178
Planning and Administration Totals
191,308
Year -to -Date Expenditures and Budget Balances
2,850,291
328,269
Homelessness Prevention and Rapid Re- Housing Program (HPRP)'
• Financial Assistance
Homelessness Prevention 265,000
Rapid Rehousing 50,000
Housing Relocation & Stabliazation Services
Homelessness Prevention 112,294
Rapid Rehousing 40,000
Data Collection 10,000
Administration 25,000
Total HPRP 502,294
EXHIBIT A
PROJECTED SOURCES Amend FY10
CDBG Entitlement 1,236,260
Projected Program Income 451,330
ED Revolving Loan Funds 25.192
Subtotal
Prior Year CDBG Balance 1,157,000
Payroll liability (16,842)
Lump Sum Balance 122,011
City Balance f124,659)
Subtotal
Available CDBG Funds
Available CDBG Recovery Funds
Available Homelessness Prevention and Rapid Re- Housing (HPRP) Funds
Amendment 4 Approved by CDAC July 19, 2010
F:\ USERS \ATAUKE \CDBG\AnnualPlan \FY10 \[Council FY10 Amd 4 HPRP.ExhA.xIsIFY10 AMD 4 Council Exh A
FY 2010 ACTION PLAN
AMENDMENT 4
1,712,782
1.137.509
2,850,291
328,269
502,294