Southwest Arterial Supplemental Agreement_Consultant Professional ServicesMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial Project
Consultant Professional Services - Supplemental Agreement
Construction Engineering Services
DATE: August 9, 2010
Dubuque
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2007
City Engineer Gus Psihoyos recommends City Council authorization of a supplemental
agreement with AECOM Technical Services, Inc. to provide construction engineering
services for the North Cascade Road Reconstruction Project (Phase 1 of the Southwest
Arterial Project) subject to the concurrence of the Iowa Department of Transportation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Mi ael C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Southwest Arterial Project
Consultant Professional Services - Supplemental Agreement
Construction Engineering Services
DATE: August 9, 2010
INTRODUCTION
The enclosed resolution authorizes the Mayor to execute an agreement with AECOM
Technical Services, Inc. (AECOM) to provide construction engineering services for the
North Cascade Road Reconstruction Project (Phase I of the Southwest Arterial Project).
BACKGROUND
On March 2, 2009 the City Council approved (Res. 87 -09) the selection of AECOM
(Waterloo, Iowa) to provide the final engineering design for the Southwest Arterial
Project. The initial agreement included: the final engineering design; preparation of
construction documents; geotechnical investigation; architectural and landscape
enhancements; archaeological and cultural resources mitigation; public involvement;
agency coordination and construction engineering services.
DISCUSSION
Dubuque
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AI-America My
1111 r
2007
The North Cascade Road Reconstruction Project is the first phase of the Southwest
Arterial Project. The project will provide for the reconstruction (grading & paving) and
realignment of North Cascade Road from about 0.6 miles south of the Storybook Hill
Children's Zoo to 0.1 miles north of the Zoo. It is anticipated that the work will begin late
August, with completion in spring, 2011.
The Consultant Professional Services - Supplemental Agreement provides for AECOM
to provide the following services in accordance with Iowa DOT procedures and
requirements for this project phase: construction review; materials testing; construction
staking; plan modification and contract administration.
RECOMMENDATION
I recommend that the City Council authorize the Mayor to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
to provide construction engineering services for the North Cascade Road
Reconstruction Project (Phase I of the Southwest Arterial Project), subject to the
concurrence of the Iowa Department of Transportation.
BUDGET IMPACT
The professional services fee for construction engineering services for the North
Cascade Road Reconstruction Project is as follows:
The project funding summary is as follows:
CIP Funding Source Amount
3001287 Federal SAFETEA -LU Funding (80 %) $282,080
3001287 City - Local Funding (10 %) 35,260
County - Local Funding (10 %) 35,260
Total Project Funding $ 352,600
ACTION TO BE TAKEN
Description Amount
Contract Administration / Construction Engineering 352,600
Total Project Cost $ 352,600
The City Council is requested to authorize the Mayor to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
to provide construction engineering services for the North Cascade Road
Reconstruction Project (Phase I of the Southwest Arterial Project), subject to the
concurrence of the Iowa Department of Transportation, through adoption of the
enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Budget Director
Kent Ellis, Iowa DOT
Bob Lentz, AECOM
K: \PROJECTS \SW ARTERIAL - IA HYW 32 \North Cascade Road (655) - Grading & Paving \Contracts \SW Arterial -
N. Cascade Road Reconstruction (655) - AECOM Supp. Agmt. 4 Memo.doc
RESOLUTION NO. 306 -10
RESOLUTION APPROVING THE CONSULTANT PROFESSIONAL SERVICES -
SUPPLEMENTAL AGREEMENT BETWEEN AECOM TECHNICAL SERVICES, INC.
AND THE CITY OF DUBUQUE FOR CONSTRUCTION ENGINEERING SERVICES
FOR THE NORTH CASCADE ROAD RECONSTRUCTION PROJECT (PHASE 1 OF
THE SOUTHWEST ARTERIAL PROJECT)
Whereas, the City of Dubuque is proceeding with the North Cascade Road
Reconstruction Project (Phase I of the Southwest Arterial Project); and
Whereas, AECOM Technical Services, Inc. will provide construction engineering
services for Phase I of the Southwest Arterial Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Consultant Professional Services - Supplemental
Agreement - Southwest Arterial, from Seippel Road to Olde Davenport Road between
AECOM Technical Services, Inc. and the City of Dubuque is hereby approved for the
North Cascade Road Reconstruction Project (Phase I of the Southwest Arterial), subject
to the concurrence of the Iowa Department of Transportation.
Section 2. That the Mayor be authorized and directed to execute three copies
of said Consultant Professional Services - Supplemental Agreement - Southwest
Arterial, from Seippel Road to Olde Davenport Road, subject to the concurrence of the
Iowa Department of Transportation, for the North Cascade Road Reconstruction Project
(Phase I of the Southwest Arterial).
Passed, approved and adopted this 16th day of August , 2010.
Attest:
eanne F. Schneider, CMC, City Clerk
Roy D. Buol, Mayor
AECOM
WHEREAS, a Professional Services Agreement was entered into by the City of Dubuque, Iowa (Owner),
and AECOM Technical Services, Inc. (Consultant), of Waterloo, Iowa, dated May 8, 2009, for the
preparation of final design, plans, specifications and estimates, as well as right -of -way property
acquisition, final soils investigation, archaeological and cultural resources Phase III mitigation, public
involvement, agency coordination and construction -phase services for the Dubuque Southwest Arterial
which includes a new 4 -lane freeway between Seippel Road and Olde Davenport Road in Dubuque,
Iowa, in accordance with the preliminary plans completed in March 2008; and
WHEREAS, the Owner and Consultant modified the original Scope of Services to include a Value
Engineering Workshop as part of Task No. 3 (Initial Value Engineering Review) in the original
agreement on July 27, 2009, said document included as Attachment C; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 1 dated August 27,
2009, for the preparation of final design, plan, specifications and estimates, right -of -way property
acquisition, final soils investigation, archaeological and cultural resources Phase III mitigation, public
involvement and agency coordination for the portion of the project not included in the previous
agreement; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 2 dated October 21,
2009, for supplemental Phase 1 archaeological investigation of the Oberbroeckling property in Dubuque
County, Iowa; and
WHEREAS, the Owner and Consultant entered into Supplemental Agreement No. 3 dated March 10,
2010, to include revisions in the previous Scope of Services based on recent changes in the design
concept as a result of a Value Engineering Study of the project and the Owner's desire to extend the
recreational trail beyond the previous limits; and
WHEREAS, the Owner and Consultant desire to amend the previous agreements to include engineering
services during the construction phase of the North Cascade Road portion of the project.
NOW THEREFORE, it is mutually agreed to amend the original Professional Services Agreement as
follows:
I. PROJECT DESCRIPTION
The project includes the grading, drainage and paving of relocated North Cascade Road from
approximately 2,000 feet south to approximately 1,500' north of the Southwest Arterial and
includes grading of approximately 2,300' of the Southwest Arterial mainline. Grading, drainage
and paving of two side roads, identified as "NCR -SR1" and "NCR -SR2" are included in the
project.
II. SCOPE OF SERVICES
SOUTHWEST ARTERIAL
FROM SEIPPEL ROAD TO OLDE DAVENPORT ROAD
DUBUQUE, IOWA
SUPPLEMENTAL AGREEMENT NO. 4
AECOM 319 232 6531 tel
501 Sycamore Street 319 232 0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
The services to be provided for the project under this supplemental agreement include the
construction review, materials testing, construction staking, plan modification and contract
administration in accordance with Iowa DOT procedures and requirements.
AECOM
The Scope of Services is further defined by the following tasks:
b. Set hubs and lath at the corners of the new right -of -way and easements.
Page 2
Task 1. Preconstruction Conference. Assist the Owner with conducting the preconstruction
conference attended by representatives of the Contractor, Owner, Consultant and affected
utilities. This task includes conducting the meeting, preparing and distributing the minutes.
Task 2. Construction Staking. Provide construction staking, which is the responsibility of the
Owner, as outlined in the Iowa DOT specifications for construction staking. This task includes
the following items:
a. Establish horizontal control points, vertical control benchmarks and design centerline
control points.
c. Set property pin with cap and marker post with ROW sign at the new right -of -way
points.
Task 3. Interpret Plans and Specifications. Interpret the intent of the plans and specifications
for general compliance with the construction contract. Answer design interpretation questions
from the Owner, Contractor, review staff and appropriate agencies. The Consultant will not,
however, guarantee the performance of any contractor.
Task 4. Shop Drawing Review. Review shop drawings, samples and other submittals as
required of the Contractor by the contract documents for general conformance with the design
concept of the project and for general compliance with the information given in the contract
documents. No shop drawings are expected on the project.
Task 5. Site Visits. Perform construction site visits by design personnel at appropriate stages
of construction to review the quality of the work and to determine whether the work conforms to
the general compliance of the contract documents.
Task 6. Progress and Quality of Construction. Maintain direct contact with the Owner's
Representative or his authorized representative to the extent necessary to inform the Owner's
Representative of the progress and quality of construction work performed. Provide the
necessary qualified staff at the job site to act under the authority of the Owner's Representative
and observe and review the work in progress and determine whether the work is in general
conformity with the Contract Plans and Specifications. It is understood that responsibility for the
correctness of every detail of construction is beyond the scope of this Agreement. The
Consultant shall not assume management or direction of the contractor's operations or any
utility company's operations. For estimating purposes, construction activity in the field is
anticipated at 30 weeks with average level of service 50 hours per week.
Nothing in this Agreement shall be construed as giving the Consultant the responsibility or
authority to direct or supervise construction methods, means, techniques, procedures or safety
methods used by the contractors, subcontractors, or utility companies performing the actual
construction work. Neither observations by the Consultant nor inspections, tests or approvals
shall relieve the contractor, subcontractors, or utility companies from their obligation to perform
the work in accordance with the requirements of the Contract Documents.
The contractor has ultimate responsibility to monitor all his work to ensure proper quality, safety
and completion within the Contract time, as do the utility companies involved in this project.
AECOM
Page 3
Task 7. Testing. Complete necessary earthwork, density and P.C.C. verification testing for the
project, as required by Iowa DOT's Materials Department Instruction Memorandums and Iowa
DOT's Construction Manual. The Contractor shall be responsible for certified plant inspection
in accordance with the Standard Specifications. Special topsoil testing related to sustainable
design evaluations is not included in this scope but will be provided separately by the City, if
required.
Task 8. Reports. Prepare and submit daily, weekly and monthly reports as required by Iowa
DOT's Materials Department Instruction Memorandums and Iowa DOT's Construction Manual.
Also includes preparation and submittal of change and extra work orders, subcontract requests
and other forms as are normally utilized by the Iowa DOT on construction projects. Reports are
to be submitted per Iowa DOT Standards for reporting and copies of reports are to be submitted
to the Owner.
Task 9. Estimates. Make monthly or bi- monthly reports to the Owner's Representative, or his
authorized representative, of the estimated amount of materials furnished and delivered and the
work performed. Review and approve estimates for progress and final payment.
Task 10. Pav Quantities. Measure and document construction pay quantities and perform
functions necessary to assist with funding reimbursement for the project.
Task 11. Claims. Consider and evaluate Contractor's suggestions for modifications and report
them with recommendation to the Owner. Prepare and assist the Owner and Contractor in
processing contract change orders.
Task 12. Project Files. Maintain files for correspondence, reports of the job conferences, shop
drawings and sample submissions, reproduction of original contract documents including
addenda, change orders, field modifications, additional drawings issued subsequent to the
execution of the contract, engineer clarifications and interpretations of the contract documents,
progress reports and other project - related documents.
Task 13. Punch List. Participate in a review of the project with the Owner and review staff near
completion and prepare a list of items to be completed or corrected.
Task 14. Final Construction Review. Conduct the final construction review with representatives
of the Iowa DOT and Owner at completion of the project. The Consultant shall state his opinion
as to whether the project was completed in substantial conformance with the Plans and
Specifications and recommend acceptance thereof.
Task 15. Record Drawings. Prepare revised drawings of the construction plans (record
drawings) for the project based on the construction observation records of the field review staff
and the Contractor showing those changes made during construction considered significant.
Task 16. Protect Close -Out. Complete quantities and materials audit in compliance with Iowa
DOT standards. Prepare final acceptance documents, as required by Iowa DOT.
Task 17. Project Meetings and Administration. Attend construction meetings and conduct
intraoffice administration and coordination of the project.
Task 18. Geotechnical Observation. This task includes field reviews and consultation of soil
and bedrock conditions during construction of the defined project. Due to the unknown nature
of this task, the level of effort is defined by the estimate provided. This task will be provided by
Terracon Consultants, Inc.
AECOM
III. TIME OF BEGINNING AND COMPLETION
Page 4
Task 19. Plan Modifications. It is anticipated that the project plans will be modified during the
construction phase to extend the project approximately 540' to the south when right -of -way
Parcel No. 147 (Tigges) is acquired. This task includes the plan modifications necessary to
accompany a construction change order to add the new segment to the project.
The Consultant will not begin work under this Supplemental Agreement No. 4 until so directed
in writing to proceed by the Owner and authorization to proceed by the Iowa Department of
Transportation. The Consultant will, upon receipt of said written notification, begin work
thereon.
Work under Supplemental Agreement No. 4 will be completed within sixty (60) days after
receipt of Contractor(s) submittals as required for project closing or completion of required
project audits or until submittal of final billing by Contractor(s) for agreement work, whichever is
later, providing no unforeseen delays are experienced beyond the control of the Consultant.
IV. COMPENSATION
The Consultant shall be reimbursed for the actual costs incurred in accordance with Article 3 of
the original Agreement.
The Estimated Actual Costs, Fixed Fee, Contingency and Maximum Amount Payable for this
supplemental agreement as stated below and as shown in Attachment A, are to be segregated
from those covered under the original agreement and subsequent amendments.
S.A. No. 4
Estimated Actual Costs $290,600.00
Fixed Fee 34,000.00
Contingency 28,000.00
Maximum Amount Payable $352,600.00
V. In all other aspects, the obligations of the Owner and Consultant shall remain as specified in the
Professional Services Agreement dated May 8, 2009, and subsequent amendments.
AECOM
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 4 as of
the dates shown below:
AECOM TECHNICAL SERVICES, INC.
By g
Joe A. Becker
Vice President
CITY OF DUBUO. JE, IOWA
By Date e),/,
Roy Bubl
Mayor
IOWA DEPARTMENT OF TRANSPORTATION
ACCEPTED FOR FHWA AUTHORIZATION*
By Date
Kent L. Ellis, P.E.
Local Systems Engineer
District 6
*The Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT
is indicating the work proposed under this agreement is acceptable for FHWA authorization of
federal funds.
L: \work\ADMINWGREE \SUPPLE \SA4DubuqueSWArt.doc
Date July 20, 2010
Page 5
I. Direct Labor Cost (AECOM)
III. Direct Project Expenses
IV. AECOM Estimated Actual Costs
V. Subcontract Expense
Terracon (See Attachment)
VI. Estimated Actual Costs
VII. Fixed Fee
IX. Maximum Amount Payable
Dubuque Southwest Arterial
City of Dubuque, Iowa
North Cascade Road
Construction Related Services
Cost Analysis
Category Hours Rate /Hour Amount
Senior Professional 104 $80.00 $8,320.00
Project Professional 198 $53.50 $10,593.00
Staff Professional 68 $37.50 $2,550.00
CADD Operator II 88 $28.50 $2,508.00
Senior Technician 2,078 $30.60 $63,586.80
Technician 272 $22.70 $6,174.40
Project Support 182 $25.60 $4,659.20
2990
II. Payroll Burden and Overhead Provisional Costs 165.00% $162,345.81
Category Units Rate /Unit Amount
Mileage 4300 0.50 2,150.00
Per Diem 160 30.00 4,800.00
Lodging 130 70.00 9,100.00
Copier 2000 0.06 120.00
Blueprinting 100 0.50 50.00
GPS 10 25.00 250.00
Geodimeter 20 12.50 250.00
Testing 1,000.00
Miscellaneous, Other 350.00
Rounded
$11,800.00
VIII. Contingency
AECOM $27,000.00
Terracon $1,000.00
Attachment A
$98,391.40
$18,070.00
$278,807.21
$278,800.00
$11,800.00
$290,600.00
$34,000.00
$28,000.00
$352,600.00
Dubuque Southwest Arteri
City of Dubuque, Iowa
North Cascade Road
Construction Related Services
Staff Hour Estimate
Attachment A
Description of Work
Senior
Prof.
1 Preconstruction Conference 6
2 Construction Staking
a. Establish Contro Points
b. Set Preliminary Right-of-Way
c. Set Final Right-of-Way
3 Interpret Plans and Specifications
4 Shop Drawin9 Review
5 Site Visits
OPmgress and Quality of Construction
7 Testing
8 Reports
9 Estimates
6
32
10 Pay Quantities
11 Claims 20
12 Project Files
13 Punch List 6
14 Final Construction Review 6
15 Record Drawings
16 Project Closeout
17 Project Meetings & Administration
18 Gootechninm| Observation (Te,vonon
20
19 Plan Modifications 8
Total Hours 104
Project
Prof.
6
16
32
16
40
12
12
10
10
20
24
198
Staff
Prof.
12
24
32
68
CADD
Oper. 11
8
40
40
88
Senior
Tech
6
24
24
1,500
120
80
80
40
60
12
12
20
60
40
2,078
Tech
24
24
24
200
272
Project
Support
6
60
60
6
6
20
20
4
182
Total
24
60
48
48
30
64
1,500
200
180
96
80
100
120
36
36
70
90
100
108
I. Direct Labor Cost
111. Direct Project Expenses
Dubuque Southwest Arterial
City of Dubuque, Iowa
North Cascade Road
Geotechnical Observation
Staff Hour & Cost Estimate
Terracon Consultants, Inc.
Attachment A
Category Hours Rate /Hour Amount
Technician I 0 $11.92 $0.00
Technician II 0 $15.01 $0.00
Technician IV 0 $22.99 $0.00
Driller 0 $20.21 $0.00
CAD Drafter 0 $16.55 $0.00
Administration /Secretary 0 $16.63 $0.00
Field Engineer 0 $21.67 $0.00
Project Engineer /Geologist 50 $25.97 $1,298.50
Senior Project Manager 30 $34.84 $1,045.20
Principal Engineer 15 $45.09 $676.35 $3,020.05
95
II. Payroll Burden and Overhead Provisional Costs 198.20% $5,985.74
Category Units Rate /Unit Amount
Drill Rig (Days) 0 374.620 $0.00
GPS Unit (Days) 0 150.00 $0.00
Mileage 2800 0.50 $1,400.00
Subtotal $1,400.00
Crop Damage 0 0.00 $0.00
Meals & Accommodations 0 64.00 $0.00
Consumable & Misc. $0.00
Third -Party Expenses $0.00
Subtotal $0.00
IV. Estimated Actual Costs $10,405.79
Rounded $10,400.00
V. Fixed Fee (I + II + Illa) $1,400.00
VI. Contingency $1,000.00
VII. Maximum Amount Payable $12,800.00