Confidential Security Procedures and Emergency Preparedness InformationMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Confidential Security Procedures and Emergency Preparedness
Information
DATE: August 31, 2010
Dubuque
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City Attorney Barry Lindahl recommends City Council approval of a resolution
designating security procedures and emergency preparedness information developed
and maintained for the protection of government employees, visitors to the government
body, persons in the care, custody or under the control of the government body that
could reasonably be expected to jeopardize such employees, visitors, persons or
property, as confidential, which will allow those matters to be discussed in closed
session.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Barry Lindahl, City Attorney
Mark Dalsing, Chief of Police
Michael C. Van Milligen
Masterpiece on the Mishssippi
BARRY LINDA
ATTORN Y
To:
DATE:
RE:
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Michael C. Van Milligen
City Manager
August 24, 2010
MEMORANDUM
Confidential Security Procedures and Emergency Preparedness
Information
A recently adopted amendment to the Public Records Law provides for confidentiality of
security procedures and emergency preparedness information. However, in order to
take advantage of that section, the City Council is required to adopt a rule or policy
designating the information as confidential. Once such a rule or policy is in place, the
Iowa Open Meetings Law also allows the City Council to meet in closed session to
discuss those confidential documents.
Attached is a draft of a resolution designating security procedures and emergency
preparedness information as confidential.
I recommend that the resolution be submitted to the City Council for consideration and
approval.
BAL:tls
Attachment
cc: Cindy Steinhauser, Assistant City Manager
F: \US ERS\ tsteckle\ Lindahl \MemostMVM_ConfidentialSecu rityProcedu res &EmergencyPreparednessl nfo_082410.doc
OFFICE OF THE CITY ATTORNEY DUBUQUE, IOWA
SUITE 330, HARBOR VIEW PLACE, 300 MAIN STREET DUBUQUE, IA 52001 -6944
TELEPHONE (563) 583 -4113 / FAx (563) 583 -1040 / EMAIL balesq @cityofdubuque.org
Prepared by Barry A. Lindahl 300 Main Street Suite 330 Dubuque IA 52001 563 583 -4113
Return to Barry A. Lindahl 300 Main Street Suite 330 Dubuque IA 52001 563 583 -4113
RESOLUTION NO. 33 -10
ESTABLISHING AS CONFIDENTIAL CERTAIN INFORMATION CONCERNING
SECURITY PROCEDURES AND EMERGENCY PREPAREDNESS INFORMATION
Whereas, the City Council of the City of Dubuque has determined that
information concerning security procedures and or emergency preparedness
information developed and maintained for the protection of governmental employees,
visitors to the government body, persons in the care, custody, or under the control of the
government body could reasonably be expected to jeopardize such employees, visitors,
persons, or property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA, AS FOLLOWS:
1. The following information held by the city or any department, board,
commission, committee, official, or officer of the city or any city employee delegated the
responsibility for implementing the requirements of the Public Records Law, is hereby
declared confidential information under Iowa Code § 22.7(50):
Attest:
(1) Information directly related to vulnerability assessments;
(2) Information contained in records relating to security measures such
as security and response plans, security codes and combinations,
passwords, restricted area passes, keys, and security or response
procedures;
(3) Emergency response protocols; and
(4) Information contained in records that if disclosed would significantly
increase the vulnerability of critical physical systems or infrastructures of a
government body to attack.
Passed, approved and adopted this 7 th
day of September
Roy IS: uol, Mayor
Jeanne F. Schneider, City Clerk
F:\USERS\tsteckle \Lindahl\ Resolutions\ ConfidentialSecurityProceduresAndEmergencyPreparednesslnfo 082310.doc
, 2010.