Signed Contracts, Agreements_Desman Associates Re-Bid FeesMasterpiece on the Mississippi
August 26, 2010
To: Michael C. Van Milligen
City Manager
From: Tim Horsfield
Parking System Superviso
At that meeting, we agreed to pay Desman for cost they incurred by their subcontractors
on the project. Those were fees from Straka /Johnson Architects, Buesing Associates
and KJWW Engineering in the amount of $10,312.34. I have highlighted those figures
on the attached memo from Desman.
On August 2, 2010 I met with Barry Lindahl, Jenny Larson, Dave Heiar and you
regarding a request from Desman for additional fees due to the cost incurred for the re-
bid of the parking ramp.
Subject: Added Fees by Desman for Re -Bid
We indicated to Desman that we had incurred approximately $13,000 in printing cost
and that we did not feel as though they should be reimbursed for time spent on the re-
bid by Desman staff. That is how we came up with the figure above. They have
agreed, I have received a credit memo from them for their original invoice and they are
well aware that this will be the only amount paid for Change Order # 1 for Desman
Associates. Again, this is the amount that was agreed upon at our previous meeting.
You had requested a memo to go along with the invoice and an explanation for the
amount. So, I am also requesting your approval to proceed with payment at this time.
If you have any questions or concerns, please contact me at your convenience.
Thank You.
Cc: Dave Heiar, Economic Development Director
Jennifer Larson. Budget Officer
Dubuque
All4AmedcaCily
2007
Description /Phase
Contract
Amount
%
Completed
Biled
To Date
Previously
Billed
Amount of
This Invoice
Programming /SiteAnalysis
$1,600.00
100%
$1,600.00
$1.600.00
$0.00
Schematic Design
$6,400.00
100%
$6,400,00
$6,400.00
$0.00
Design Development
$8,000.00
100%
$8,000.00
$8,000.00
$0.00
Construction Documents
$16.000.00
100%
$16,000.00
$16,000.00
$0.00
Bidding
$1,200.00
100%
$1.200.00
$1;200.00
$0.00
C.O. #1 - Re -Bid
$1,237.34
100%
$1,237.34
:. ..$0.00
i$1,237,34
Construction Administration
$6,800.00
10%
$680.00
$0.00
$680.00
Outelde Su • : lvlslon 15 840.00
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DESMAN
A S S O C I A T E S
TO. City of Dubuque
Parking Division
830 Bluff Street
Dubuque, IA 62001
Tim Horsfleld
Parking Division Manager
Fkestalton Addition at 10th and Central
Dubuque, IA
Delman Project Number 60.09184
JH
Professional Architectural and Engineering Services
invoice Period through July 31, 201
49 WEST 37TH STREET, 571-1 FLOQR. NEW YORK. NEW YORK 10018
212 / 688 -6360 FAX 212 / 779 -1654
INVOICE # C10372
DATE 07/31/10
AMOUNT DUE THIS INVOICE
$1,917.34
NEW YORK • CHICAGO • WASHINGTON. D.C. • BOSTON • CLEVELAND • HARTFORD • LAS VEGAS • DENVER
DESMAN
A S S O C I A T E S
TO; City of Dubuque
Parking Dlvielon
830 Bluff Street
Dubuque, IA 62001
Tim Horslield
Parking Division Manager
Now Parking Garage at 10th and Central
Dubuque, IA
Desmen Project Number 60-09184 A
JH
Professional Architectural end Engineering
invoice Period through July 31, 2010
AMOUNT DUE THIS INVOICE
Services
49 WEST 37TH STREET, 6TH FLOOR, NEW YORK, NEW YORK 10018
212 / 888 -5380 FAX 212 / 779 -1654
INVOICE # 010371
DATE 07/31/10
Description/Phase
Programming /Site Analysis
Schematic Design
Design Development
Construction Documents
Bidding
C.O. 111 - Re -Bid
Construction Administration
Contract
Amount
$12,108,00
$48,432.00
$60,640.00
$121,080.00
$9,081.00
$9,076.00
851,459.00
16
Completed
100%
100%
100%
100%
100%
300 %
10%
Billed
To Data
$12,10
$48,432.00
860,640.00
8121,080.00
89,081.00
$9,016.00
$5,146.90
Previously
Baled
$12,108.00
$48,432.00
$80,640.00
$121,080.00
$9,081.00
80.00
$0.00
Amount of
This Invoice
$0.00
$0.00
$0.00
$0.00
$0.00
$9,076.00
85,146.90
$14,220.90
NEW YORK • CHICAGO • WASHINGTON, D.C. • BOSTON • CLEVELAND • HARTFORD • LAS VEGAS • DENVER
IE SMAN ARCHITECTS • ENGINEERS • PLANNERS • PARKING CONSULTANTS • RESTORATION ENGINEERS
A S S (1 C 1 A T E S
June 2, 2010
Mr. Tim Horsfield
Parking System Manager
City of Dubuque
830 Bluff Street
Dubuque, lowa 52001
RE: Contract Amendment Proposal for Additional Architectural and Engineering
Services
10 and Central Parking Deck and Fire Headquarters Expansion, Dubuque, Iowa
Architectural and Engineering Bid Document Revisions and Bidding Services for
10 and Central Parking Deck clue to Refection of Bids by City Council
Tim:
In accordance with your request, Desman, Inc. ( "Desman ") appreciates this opportunity to
submit the following Contract Amendment Proposal to provide additional architectural and
engineering design services to the City of Dubuque in conjunction with the parking structure to
be built as referenced above. The proposed additional services are in addition to the services that
Desman, Inc. is currently providing to the City of Dubuque under Contract between the City of
Dubuque and Desman, Inc.
PROJECT ELEMENTS & BASIS OF DESIGN
DESMAN's additional architectural and engineering services for the 10 and Central Parking
Deck and Fire Headquarters Expansion will include the following:
A. Due to City Council rejecting all previous bids for the project due to perceived ambiguity in
the Bid Documents Desman was asked to clarify the City of Dubuque Construction
Documents Manual, incorporate two of the four previous Alternates in the Bid Document
project scope (Added Canopy Scope and Canopy LED Lighting) and remove two of the four
previous Alternates from the project scope (Painting of the Underside of the Elevated
Parking Deck and the Snow Melt System). This work included revisions to the Architectural,
Structural and MEP Drawings and Specification to incorporate the requested revisions to the
documents which required additional architecture, engineering MEP services for work that
was not anticipated in Desman original project scope outlined in our Contract with the City
of Dubuque dated July 1, 2009.
1. Desman is in the process of performing the following additional work relating to the
revised Bid Drawings and Specifications:
a. Modifications to the Construction Documents Manual which including reviews with
the City of Dubuque.
20 N. CLARK STREET —4 FLOOR, CHICAGO, IL 60602
desman.com PHONE 3121263.8400 FAX 31212638408
NEW YORK • CHICAGO • WASHINGTON D.C. • LAS VEGAS • BOSTON • CLEVELAND • HARTFORD • DENVER
DESMAN
A S S O C I A T E S
b. Modifications to the project schedule in conjunction with City of Dubuque input to
determine revised bid dates, substantial and final completion dates.
c. Modifications to bid documents to accommodate the revised scope of work including
revisions of architectural and structural plans, elevations, sections and details to
delineate the changes.
d. Modifications to bid documents to accommodate the revised scope of work including
revisions of MEP plan, section and details drawings to delineate the changes.
e. Revisions to project specifications to delineate the revised bid scope.
The additional work noted above is required to be completed for re- issuance of bid
documents to accommodate the revised project schedule by Friday, June 4, 2010.
PROFESSIONAL FEE
DESMAN's total proposed fee compensation for the additional services as described above for
10' and Central Parking Deck and Fire Headquarters Expansion shall be billed on a lump sum
basis upon completion of a Contract Amendment with the City of Dubuque. The lump sump
amount will include KJWW Engineers email proposal of 6/01/10 (attached), Straka Johnson
Architects email proposal of 6/02/10 (attached) and hours worked by Desman through 6/04/10
per Desman Associates 2010 Hourly Rates and as indicated below. Buesing does not anticipate
additional fee associated with the revised Bid Documents and Specification production through
6/04/10. Additionally since the bidding process of the project will be repeated by the entire
Design Team, Desman is requesting additional fee for Bid Phase services. As the revised bid
period is 4 weeks vs. 6 weeks for the previous bid period we would propose additional services
for the bidding phase at 67% of our original contracted amount for the project.
Consultant Proposal Summary for Re -Bid through 6/04/10
KJ W W Engineers
Straka Johnson Architects
Sub -Total
Desman Fee Summary for Re -Bid through 6/04/10
Jeff Henriksen
Phil Hutchison
Jose Ramirez
Mahinder Bhinder
Sub -Total
(7 hours tci $245.00 /hour)
(32 hours a $165.00 /hour)
(16 hours Q $145.00/hour)
(4 hours @ $165.00 /hour)
Bid Phase Fee Summary for Re -Bid through 7/06/10
Desman Associates
Straka Johnson
Buesing Engineers
KJWW Engineering
Sub -Total
($4,252.84 + $561.99) x 0.67
($2,779.15 + $367.25) x 0.67
($711.24 + $93.99) x 0.67
($1337.77 + $176.78) x 0.67
20 N. CLARK STREET — 4 FLOOR. CHICAGO. IL 60602
desman.com
Mr. Tim Horsfield — City of Dubuque - Page 2 of 3
PHONE 312 ! 263 -8400 FAX 312 ! 263.8406
NEWYORK • CHICAGO • WASHINGTON D.C. • LAS VEGAS • BOSTON • CLEVELAND • HARTFORD • DENVER
$2,150.00
$4,500.00
$6,650.00
$1,750.00
55,280.00
$2,320.00
$660.00
$10,010.00
$3,225.94
$2,108.09
$539.50
$1.014.75
$6,888.28
DESMAN
A S S O C I A T E S
Total Proposed Amount for Contract Amendment for Re -Bid $23,548.28
Please note that incorporation of Addenda Items from the previous bid period are NOT
considered as additional services and are included in our original Contract scope with the City of
Dubuque.
CLOSURE
The above serves as our general understanding of project elements and DESMAN's role and
responsibilities for the assignment. If you have any questions or need clarification about this
proposal, please call.
Sincerely,
DESMAN Associates
A Division of DESMAN, Inc.
Jeff Henriksen
Associate Vice President
Steve Rebora
President
20 N. CLARK STREET — 4" FLOOR, CHICAGO, IL 60602
Mr. Tim Horsfield — City of Dubuque - Page 3 of 3
desman.com PHONE 312 / 263 -8400 FAX 3121263.8406
NEW YORK • CHICAGO • WASHINGTON D.C. • LAS VEGAS • BOSTON • CLEVELAND • HARTFORD • DENVER