Budget Amendment FY 04MEMORANDUM
August20,2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Fiscal Year 2004 Budget Amendment
Administrative Services Manager Pauline Joyce recommends City Council adoption of
the budget amendment recommendations presented at the July 28 public hearing.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi~;hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Pauline Joyce, Administrative Services Manager
MEMORANDUM
July 30, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Fiscal Year 2004 Budget Amendment
I respectfully request that a public hearing be set for September 2, 2003, to consider
adoption of the Fiscal Year 2004 Budget Amendment.
rvl~chael C. Van Milligen
MCVM/jh
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Pauline Joyce, Administrative Services Manager
MEMORANDUM
April 4, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Pauline Joyce, Administrative Services Manager
Fiscal Year 2004 Second Budget Amendment
The purpose of this memorandum is to present the budget recommendations
presented by the City Manager at the July 28 public hearing on the electric and
gas franchise fees and the non-union wage package.
This amendment appropriates the funds generated by the franchise fees and
reinstates the non-union wage package. Additional actions recommended in this
amendment include:
Add Franchise fees to revenue projections
Add back in the non-union wage package
Change in dental benefits for fire department
Change in compensation for Fire Dept overtime pay
· Eliminate the following Fire Dept capital projects: Station #2 driveway and
exterior improvements $62,000, Radio system to replace telephone lines
817,500, Station #4 improvements 85,800, and Station #5 improvements
~ 13,600
· Eliminate Softball field upgrade at Vets 8139,500
· Eliminate Historic District Grant program carryover funds of 8139,450
· Reinstate Non-union wage adjustments
· Reinstate frozen education and training
· Restores 84,165 of Police specialized services (overtime)
· Reinstates Purchase of Services reduction for General Fund supported
agencies '
· Reinstates 84,000 of Library reduction in material purchases
· Reinstates overtime for health Dept Sanitarians
· Eliminates fee for criminal background checks
· Reinstates three Fire Equipment Operator positions
· Unfreezes Traffic Safety patrol officer and Canine officer as separate patrol
· Unfreezes park Ranger position
· Restores Library hours to 69 hours per week
· Retains FT Five Flags Building Supervisor position
· Unfreezes computer programmer position
· Reinstates Parks Maintenance Worker
· Reinstates Traffic Engineer and Unfreezes Engineering Assistant II position
Retains Human Rights Intern
· Retains Police civilian computer intern
· Retains Americorp program and outreach
· Retains Legal Intern
· Retains Finance intern
· Eliminates Transit fare increases
· Eliminates charges to other departments for tours
· Reinstates Saturday service
· Reinstates non-union wage package in the non-tax funds and make the
following reductions to cover the related expense
o Reduces water hydrant preventive maintenance program
o Reduces subscriptions and travel in Water Pollution Control
o Reduces overtime in WPC
o Health costs of $10,765 to be covered by Landfill Agency budget
o Reduce education and training in Economic Development (CDBG)
o Reduce supplies and rental unit survey eliminated in Housing Services
(CDBG)
o Reduce Labor Management purchase of services agreement by $717
(UDAG funds)
The proposed budget amendment requires a public hearing and adoption of the
attached resolution authorizes publication for a public hearing to be held September
2, 2003.
Attachments
RESOLUTION NO. -03
RESOLUTION DIRECTING THE CITY CLERK TO PUBLISH
PROPOSED AMENDMENT TO THE FISCAL YEAR 2004 BUDGET
AND DATE OF PUBLIC HEARING
Whereas, it is proposed that the City of Dubuque amend its Fiscal Year 2004
budget; and
Whereas, Section 384.16 of the Code of Iowa stipulates that a public
hearing must be held on such a budget amendment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Clerk by and is hereby authorized and directed to
publish notice of public hearing on an amendment to the adopted budget for the
City of Dubuque, Iowa.
Passed, approved and adopted this__day of
,2003.
Attest:
Terrance M. Duggan
Mayor
Jeanne F. Schneider
City Clerk
31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, Iowa:
The City Council of DUBUQUE in said County/Counties met on September 2, 2003
=at the place and hour set in the notice, a copy of which accompanies this certificate aid is cerUfied as to
publicaaon. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council. after headng aU taxpayers ~,ishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if e~y.
thereupon, lhe following resolution was in~sduced.
RESOLUTION No. 312-03
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL yEAR ENDING JUNE 30, 2004
(ASAMENDEDLASTON Oul.v 9, 2003 .)
Be it Resolved by the Council of the City of DUBUQUE
Secaon 1. Following notice published ~ClH ~'~ 1 g. 2003
and the public hearing held, the current budget (es preeiously amended) is amended as set out
herein and in the detail by fund type and actNibJ that supports this resolution which was considered ~ that hearing:
Total Budget Total Budget
as certified Curt'est after Current
or last amended Amendment Amendment
Taxes Levied on Proper~ i 15,326,636 0 15,326,636
Net Current Prope~ Ta~es 8 15.326,636 0 15.326.636
TtF Revenues 5 2,477,022 0 2,477,02.
~ther City Ta~es I~ 9.314,42'~ -180.021 9,134,406
jLicenses & Permits ~ t ,004,374 865,597 1,869.971
Jse of Money and Properly 1~.226,37C 0 14.225,370
r~te~ovemmeotal 23,992,175 4,000 23,984.175
~harges fo~ Se~vice~ 10! 22.775,704 a 22,775,704
~eciml/~sessments 11 758.000 a 758.000
vliscel~aneous 12 2.479,628 3.612 2,483,241
Dther Financing Sources 13 20,872.827 -31.80C 20,841,02 I
total Re.~ ...... ~.d Other Sources 14 113,226,164 649.38c. 113,875,553
Public saf~¥ lb 16,656,429 101,708 15,758,137
PubJic Wor~s ~6 8.090,251 68,916 8,159,1U/
Health and Social Se~ices 17 964.187 19,139 983,326
Culture and Recreation ~i8 6.786,253 337,471 , 7,123.724
Community and Economic Development 19 , 8,345,623 29.724 ~,375,34 /
General Government 2a 4,614,982 6.350 4,621.332
Deb[ Se~ce 2t 3.410,85{ 0 3,410,855
Capital Projects 22 34.772,841 -70,181 34,702.660
Total Government Activities E.~e~dit urns 22 83,641,421 493,127 84.134,548
~usiness TyPe / Eninmrises 24 33,686,59] 26,998 33,713,595
Tmnsfem Out 27 20,580,060 31,876 20,611,936
:Under) r:..~,,a a,,,.,srr ransf~s out 29 -24,681,914 97,38~ -24,584,52~
3eginning Fund Balance July I 30 31,770,682 31.770,58;
Ending Fund Balance June 38 31 7,088,768 97,38~ 7,t 86,156
passed this 2nd
dayof September, 2003
/s/ Terrance M. Duggan, Mayor
/s/ Jeanne F. Schneider, City Clerk
31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUgL~UE County, Iowa:
The City Council of DUBUQUE in said County/Coun§es met on September 2, 2003
,at the place and hour set in the noace, a copy of which accompanies this certificate and is certified as to
publica~on. Upon taking up the proposed amendment, it was considered and taxpayers were he~rd for and against
the am~dmant
TI~ Council, alter hearing all taxpayers wishing to be hea~ and conaidering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the headng, if any.
thereupon, the fcilowing rasalulk~n was inth3duced.
RESOLUTION No.
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YE~N;[ ENDING JUNE 30, 2~04
(AS AMENDED LAST ON .)
Be it Resolved by the Council of the City of DUBUQUE
Section 1. Fallowing notice published
and the public hearing held, the current budget (as previously amended) is e~ended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget Total Budget
as certified Current after Currant
or last e~nended Amandment Amendment
ra~as Lev;ed on Preper~j 15,326,636 0 15,326,635
Ne{ Curre~ Pml~¥ T~es 3 15,326,636 15,326,636
rIF Revenues 5 2,477,023 2,477,023
3ther Ci~J Ta.~s 6 9,314,427 -180,021 9,134,408
Jc~ns~ & Permits 7 1,004,374 865,597 'i,869,971
Jsa of Money and F~opedy 'ti t~,225,370 14,225,37~
ntergovemmental 5 23,992,t75 , ~,00C 23,984~17~
;harges ~3r Ser~4ces 15 22,775,704 22,775,704
~ Assessments 11 758,000 758,00(~
~lisc~mneous 12 2,479,628 3,61~ 2,483,241
)t her Financing S~urces 13 ' 20,872,827 -31,80C 20,84t,027
~ot~l Revenues alld O~er Sours-es 14 113 ,226,164 649,38c~ 113,875,55-3
'ub~c Safe~ 15 16,656,42{ 101,705 16,758,137
~ubric Wor~s 16 8,090,251 68,915 8,159,167
~e~tth and Socia~ Services 17 964,t87 19,13~c 983,326
Cu~ure a~d Recreation 18 6,786,253 337,471 7,123,724
iCommunity and Economic Development 19 8,345,623 29,724 8,375,347
Get tmral ~ovemment 20 4,614,982 6,35C 4,621,332
D~bt Se~c~ 21 3~410,855 ti 3,4i0,855
Cap~a~ Projects 22 34,772,841 -70,18'1 34,702,660
To/a[ Government Autivities E)~enc~tures 23 83,641,421 493,127 84,134,548
B~Jsiness Type / Enterpris~ 24 33,686,597 26,99~8 ~,713,595
T~ eov/~.~iaes & s.~.~ ~q~.ditu~ ,26 117,328,018 520,125 117,848,143
Tra~sfem Out 27 20,580,060 31,876 20,6I 1,936
Total Expe~ditm-es~ra~sfers Om 28 137,908,078 552,001 138,460,079
(Under) Ex~penditures/Transfem Out Z9 -24,681,914 97,388 -24,584,526
Begi~ntsg Fund Balance Jury I 30 31,770,682 0 31
B~i~g Fund Behance Jurm 3~ 31 7,088,768 97,388 7, t 86,156
Passed this day of
RESOLUTION NO.266-03
RESOLUTION DIRECTING THE CITY CLERK TO PUBLISH
PROPOSED AMENDMENT TO THE FISCAL YEAR 2004 BUDGET
AND DATE OF PUBLIC HEARING
Whereas, it is proposed that the City of Dubuque amend its Fiscal Year 2004
budget; and
Whereas, Section 384.16 of the Code of Iowa stipulates that a public
hearing must be held on such a budget amendment.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Clerk by and is hereby authorized and directed to
publish notice of public hearing on an amendment to the adopted budget for the
City of Dubuque, Iowa.
Passed, approved and adopted this 4th
Atte,~:
~,/3eanne F. Schneider City Clerk
__ day of August,, 2003.
Mayor