Annual Action Plan FY 04 Amnd 1MEMORANDUM
August20,2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
FY 2004 Annual Action Plan - Amendment 1
Housing and Community Development Department Director David Harris is
recommending City Council approval of changes in the City's Community Development
Block Grant (CDBG) FY 2004 Annual Action Plan. These changes will allow the
distribution of the additional $12,799 in health insurance costs, with budget reductions
to offset these additional costs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
THE ~tT~' OF ~
MEMORANDUM
August19,2003
TO:
FROM:
Michae. l~Van Miliigen, City Manager
Davi rris, Housing and Community Development Department
SUBJECT: FY 2004 Annual Action Plan - Amendment 1
INTRODUCTION
This memorandum Presents for City Council consideration proposed changes in the
City's Community Development Block Grant (CDBG) FY 2004 Annual Plan. The
amendment is necessitated by the budgetary sho~a!! project_.ed for the 2004 Fiscal
Year.
BACKGROUND
The Citv Council has recently been presented with proposed reductions in the overall
City bu~lget as a result of funding cuts from the State of Iowa and additional increasing
health insurance costs. All departments and divisions proposed budget reductions
based on a percentage of the operating budget. Reductions were proposed for all
funds, including the Community Development Block Grant (CDBG) fund.
Exhibit A shows the proposed changes to the FY 2004 CDBG Annual Action Plan. The
chart shows the distribution cf the additional $12,799 in health insurance costs and the
proposed $12,867 in budget reductions to offset these additional costs.
Changes not shown in the chart which do not impact activity funding include the
following: 1) $6,000 in the Economic Development budget which currently covers the
cost for a local financial institution to monitor and collect loan funds which will now be
handled by the City's Finance Department; and 2) $13,528 in the Neighborhood
Recreation Program will pay the 50 % discount given on swim passes for low/moderate
income persons. These funds currently provide for a Playtime for Tots program, which
has seen reduced participation and was scheduled for elimination.
The Citizen Participation Plan states a substantial amendment is any change in the use
of CDBG funds from one eligible activity to another in excess of $25,000 in one
program year. Since the funds requested ara tess than $25,000, the proposed
amendment is non-substantial and can be adopted by resolution of the City Council
following review and recommendation of the Community Development Advisory
Commission.
The Community Development Advisory Commission reviewed the proposed
amendment at meetings on June 25th and August 13th, me~,'im3s. There were no public
comments regarding the request. By a vote of 6-0, the Commission voted to approve
the proposed amendment and recommend City Council approval of the proposed
budget changes to the CDBG FY 2004 Annual Action Plan.
RECOMMENDATION
I recommend that the City Council approve the above-described Amendment 1 to the
City's FY 2004 (PrOgram Year 2003) Annual Plan .for the use of CDBG funds. These
changes will allow the distribution of the additional health insurance costs with budget
reductions to offset these additional costs.
ACTION STEP
The Action Step is for the City Council to adopt the attached resolution
o ,~ , A,, ~,~ Community Development Specialist
, repare,~ by, ,=g,.. Tauke,
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RESOLUTION NO. 297-03
RESOLUTION APPROVING AMENDMENT 1 TO THE FISCAL YEAR
2004 (PROGRAM YEAR 2003) ANNUAL ACTION PLAN FOR
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.
Whereas, the City of Dubuque has prepared and filed with the U.S. Department of
Housing and Urban Development an Annual Plan for Fiscal Year 2004 (Program Year 2003), and
Whereas, the City now desires to amend said FY 2004 Annual Plan to allocate funds as
per the attached Exhibit A; and
Whereas, said amendment is a non-substantial amendment as provided in the City's Citizen
Participation Plan and must therefore be approved by resolmion of the City Council alter review
by the Community Development Advisory Commission; and
Whereas, the Community Development Advisory Commission reviewed the proposed
amendment on June 25 2003 and August 13, 2003 and voted to approve said amendment and to
recommend approval by the City Council
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That Amendment 1 to the Fiscal Year 2004 (Program Year 2003) .Anmlai Plan
for the Community Development Block Grant (CDBG) program hereto attached as Exhibit A is
hereby approved.
Section 2. That the City Manager is hereby authorized and directed to submit a copy of
this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted *hi~2nd day of September 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
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COMMUNITY DEVELOPMENT BLOCK GRANT
ANNUAL PLAN 2004 - Amendment t
Exhibit A - Budget Revisions
Housing Development Programs: Approved Proposed
FY 04 Plan Change Amendment
Housing Administration 59,780 (5,580) 54,200
Housing C-nde Enforcement 97,935 1,26,0 99,19u
Housin~l Rehabilitation Services and Staff 249,364 255 249,619
Ho,_, _~i~n g Totals 407,079 -4,065 403,014
Economic Development Programs: Approved Proposed
FY 04 Plan Change Amendment
iEconomic Development Services and Staff 123,704 (1,165 122,539
· 'conomic Development Totals 123,704 -1,165 122,539
Neighbo~ood and Community Approved Proposed
De-.,c.~opmant Programs FY 04 Plan Change Amendment
Neighborhood Development Staff 76,754 840 77,5~
Neighborhood Recreation Pro, ram 129,947! 2,906 ~ 132,8531
Neighborhood & Comm. Develop. Totals 206,701 3,746 210,447
Planning & Administration Programs: Approved Proposed
FY 04 Plan. Change Amendment
CDBG Admin/Mon~itoring ' 83,870 (272) 83,598
Plannin~l Administration 13,614 109 13,723
Planning City Planning 113,182 1,579 114,761
Plannin~ and Adminlatmtion Totals I 221,360 1 ~4t6 222, t t e
ContingencyI 1,333 c081 f,40~
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