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Minutes_Transit Advisory Board 8 12 10Minutes The Dubuque Transit Advisory Board Meeting Thursday, August 12, 2010 4:15 p.m. to 6:00 p.m. Transit Advisory Board Members: ® Joel Lightcap ® Matt Esser M George Enderson Chair ❑ Vacant ❑ Vacant Others Present ® Barbara Morck n Dave Heiar ® Kelley Deutmeyer Keyline Transit Director City of Dubuque ECIA Executive Director ® Gail Kuhle ECIA Public Present None Federal Building Second Floor, Room 223 Call to Order The Dubuque Transit Advisory Board meeting was called to order by Chair, Joel Lightcap at 4:15 pm. Oath of Office for new or renewed Transit Advisory Board members Deutmeyer reported that both candidates for the open Transit Advisory Board positions have declined their appointments due to health and family reason, therefore the two positions would again be opened to the public. Lightcap indicated that the Oath of Office is currently done at City Hall when the candidate for the Board has been approved by City Council; therefore there is no need for the candidates to take an Oath of Office at the Board meetings. Review /approve the agenda for the Thursday, August 12, 2010 Dubuque Transit Advisory Board meeting Motion by Enderson, second by Esser to approve the agenda for the Thursday, August 12, 2010 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Review /approve the minutes of the Thursday, July 8, 2010 Dubuque Transit Advisory Board meeting Motion by Esser, second by Enderson to approve the minutes of the Thursday, July 8, 2010 Dubuque Transit Advisory Board meeting. The motion passed unanimously. Manager's Report Shortage on fixed route buses Deutmeyer began by explaining the issues Keyline is having with a shortage of buses for the fixed and the mini bus routes. She stated that earlier in the week there were two large buses and three mini buses out of commission due to engine breakdowns and needed repairs. She indicated the estimated cost to repair the engine of one of the large buses was approximately $30,000 - $40,000. She explained that in order to provide daily service, Keyline borrowed an RTA bus. Deutmeyer went on to say that Keyline is in desperate need of new buses, therefore Morck is actively seeking ways to purchase or lease several used buses for the fixed route. Morck explained that if one more large bus would go out of service, it could negatively affect the service that Keyline provides. Deutmeyer noted that three sprinter buses have been order that will be used for the mini bus routes. She also indicated that one large bus has been ordered through Stimulus funds but due to the high demand for large buses, the large bus will not be delivered until approximately July 2011. Discussion followed. Deutmeyer stated that she has explored the option of leasing buses, but the cost for leasing ten (10) new clean diesel medium -duty buses would be an additional $20,000 to the budget and if Keyline leased ten (10) medium duty hybrids it would be an additional $30,000 to $40,000 to the budget. Deutmeyer stated that the City of Dubuque has applied for a Tigger II grant and if awarded it will provide funds to lease a new fleet of buses. Update on Livability, Clean Fuel and State of Good Repair grants Deutmeyer updated the Board members on the Livability Grant, noting that Keyline was not awarded the Livability grant. She indicted that at this time, Keyline has not heard about the Clean Fuel grant or State of Good Repair grant. She indicated that both grants were for full fleet replacement. TH Editorial Deutmeyer reviewed the Letter to the Editor from the Thursday, July 12 Telegraph Herald newspaper. She stated that a citizen expressed his displeasure with the change in discontinuing the assigned bus pick up area at the Iowa Street transfer location. Deutmeyer explained that the assigned spot was discontinued after speaking with numerous drivers who expressed the difficultly and safety of lining the buses up in a particular order. It was noted that no other transfer location has a designated area for each bus. Lightcap stated that it is hard to read the signs on the buses which note the name of the route. Discussion followed regarding sign visibility and ADA compliance for announcing the route. It was decided that staff would look in to other sign options such as vinyl signs attached to the side of the buses indicating the route. It was also discussed that at the next Driver's meeting, there would be ADA training placed on the agenda. The ADA training would include drivers announcing the route to the passengers as well as customer service. Review and recommendation of July and year -end statistical data Deutmeyer explained that staff has still not be able to provide clear stats for FY 2010. She noted that for July 2010 the fixed route provided 17,000 rides. Discussion regarding future grants JARC Grant Deutmeyer explained that service for the new West End Tripper route will begin August 17, 2010. Deutmeyer stated the Tripper route has been funded through the Job Access Reverse Commute grant and will expire on December 31, 2010. She indicated that staff will submit another application in October for a JARC grant to continue the service throughout the next year and for extending Keyline's service hours to provide evening service. ICAAP Grant Deutmeyer stated that a new Medical loop route will start October 1, 2010 and will be funded through the Iowa Clean Air Attainment Program (ICAAP). She also noted that a Shopping Loop will be created to begin in October 2011. Discussion followed. Discussion regarding IA Transit Board of Directors Training Morck explained that the Iowa DOT is offering a training session for all Transit Directors on Wednesday, September 15, 2010 from 8 am to 12:30 pm in Des Moines. She asked if any of the Directors would like to attend the training session and Lightcap and Esser indicated that they would like to attend. Morck said that she will look into finding transportation for the Directors. It was also suggested that staff look into the Directors attending the meeting through an ICN session rather than driving to Des Moines. Morck indicated that she would update the Directors with more information as she receives it. Other Business Rebranding Deutmeyer updated the Board on the status of the rebranding of Keyline. She stated that Keyline had received approximately 120 ideas /suggestions for rebranding. She noted that the rebranding committee has narrowed the suggestions down to ten selections. She continued explaining that after the design /logos have been created for the ten ideas, the committee will then choose five designs to submit to the public for a vote. Board member comments There were no Board member comments. Public comments There were no public comments. Adjournment Motion by Esser, second by Enderson to adjourn the August 12, 2010 Dubuque Transit Advisory Board meeting. The motion passed unanimously. The meeting adjourned at 5:50 p.m. Respectfully submitted, Theses minutes passed, approved and adopted on this day of September, 2010. Joel Lightcap, Chairperson Dubuque Transit Advisory Board