US 151/61 Twin Valley and Maquoketa Drive Safety ImprovementsMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 151/61 Capacity Improvements Project
Consultant Request for Proposal
CIP 3002028 US 61/151 Corridor
DATE: September 14, 2010
City Engineer Gus Psihoyos recommends City Council authorization to distribute a
Request for Proposal to seek qualified firms interested in providing street geometric and
traffic signal engineering design, including right -of -way investigation, for the
improvements along US 151/61 from US 52/Twin Valley to the Maquoketa Drive
intersection.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
All- America City
IV
2007
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manag
FROM: Gus Psihoyos, City Engineer
SUBJECT: US 151/61 Capacity Improvements Project
Consultant Request for Proposal
CIP 3002028 US 61/151 Corridor
DATE: September 14, 2010
INTRODUCTION
BACKGROUND
Dubuque
kitel
AMmalcaCity
IIIR
2007
The purpose of this memorandum is to request authorization to distribute a Request for
Proposal (RFP) to seek qualified firms interested in providing street geometric and
traffic signal engineering design, including right -of -way investigation for the
improvements along US 151/61 from US 52/Twin Valley to the Maquoketa Drive
intersection.
The US 151/61 corridor is located on the south side of the city of Dubuque. This is a
four lane divided highway with signalized intersections at US 52/Twin Valley and at
Maquoketa Drive (intersections are approximately 0.40 miles apart). A narrow four -foot
raised median runs from the Grandview Avenue interchange to south of the Maquoketa
Drive intersection. The land -use along this corridor is residential and commercial. This
area of US 151/61 experiences high levels of traffic due to its location in relation to
streets that connect Dubuque's south end with its west end. In 2008 the City of
Dubuque applied for and received a Iowa Clean Air Attainment Grant (ICAAP) that will
help fund signalization and ITS improvements at both existing signalized intersections
(US 52 and Maquoketa Drive). This grant will also be used to improve geometrics at
the US 52 intersection.
The Iowa Department of Transportation plans on rebuilding US 151/61 from the
Grandview interchange to the US 52 intersection. This DOT let project includes
reconstruction of the existing bridges spanning Catfish Creek along with installation of a
median barrier and improvements to the East approaches at the US 52 intersection with
US 151/61. This project is currently on track for an August, 2011 letting through the
Iowa DOT and is anticipated to take two years to construct.
The DOT has asked that our ICAAP improvements be implemented prior to the
construction of this bridge project.
DISCUSSION
The professional consultant services contract for the US 151/61 Capacity Improvements
Project includes:
— Street and utility engineering design.
— Geotechnical investigation and testing for the installation of new geometrics, fiber
optic cable, conduit, cameras, microwave sensors, vehicle detection, and networking
equipment (including switches, etc.).
— Traffic signal design for the reconstruction of both existing traffic signals (US 52,
Maquoketa Drive) including City of Dubuque ITS components (battery backups, fiber
switches, pre - emption, LED technologies, etc).
— Addition of a right -turn lane at Lake Eleanor Road.
— Connection of traffic signals to the City Hall TOC via fiber optic cables.
The tentative schedule for the US 151/61 Capacity Improvements Project is as follows:
RFP Release to the Public
RFP Response Due Date
Recommendation to the City Manager
Recommendation to the City Council
Design Completion
September 27, 2010
October 20, 2010
October 22, 2010
November 1, 2010
Approximately two months following the
execution of the professional services
agreement.
The selected consultant will complete the study under the general direction and
coordination of the City Engineering's Department as authorized by the City Council.
BUDGET IMPACT
The budget for the work outlined in the RFP is estimated to be approximately $80,000
depending on the negotiated scope of services. The consultant work will be funded
from the following:
CIP 3002028 Traffic Consultant Services $ 80,000
Total Project Funding $ 80,000
ACTION TO BE TAKEN
I respectfully request the City Council approve the distribution of the Request for
Proposal (RFP) for the US 151/61 Capacity Improvements Project.
cc: Jenny Larson, Budget Director
Ken TeKippe, Finance Director
John Klostermann, Street & Sewer Maintenance Supervisor
Kyle Kritz, Associate Planner
Bob Schiesl, Assistant City Engineer
David Ness, Civil Engineer
Dubuque
All - America city
2007
Masterpiece on the Mississippi
US 151_61 CAPACITY
IMPROVEMENTS PROJECT
CONSULTANT PROFESSIONAL SERVICES
ENGINEERING DESIGN
REQUEST FOR PROPOSAL
CITY OF DUBUQUE
ENGINEERING DEPARTMENT
REQUEST FOR PROPOSAL (RFP)
THE CITY OF
iIYUitJjiPHONE
ISSUE DATE: September 27, 2010
NO: 563.589.4270
FAX NO: 563.589.4205
EMAIL: dness @cityofdubuque.org
Masterpiece on the Mississippi
SUBMIT RESPONSE PROPOSAL PRIOR TO:
CLOSING DATE: October 20, 2010
CLOSING TIME: 2:00 P.M. (CDT)
SUBMIT TO:
See Section 14.0
FAX / EMAIL NOT ACCEPTED
PROJECT DESCRIPTION:
US 151_61 Capacity Improvements
City of Dubuque, Iowa
RECEIPT OF PROPOSAL
0 If you are considering a response
the left, fill in the information below
that you received this RFP.
NO RESPONSE REPLY
If you do not want to respond to
ACKNOWLEDGEMENT
to this RFP, please mark the box to
and return this sheet as a confirmation
this RFP at this time, please mark the
below and return this sheet only.
box to the left, fill in the information
COMPANY NAME:
DATE:
MAILING ADDRESS:
CITY /STATE:
ZIP CODE:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE OF AUTHORIZED REPRESENTATIVE:
EMAIL:
PHONE:
US 151_61 Capacity Improvements RFP
City of Dubuque, Iowa
SECTION
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
9.1
9.2
9.3
10.0
11.0
12.0
13.0
14.0
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
Request for Proposal - Table of Contents
September 17, 2010
PAGE
Introduction 2
Community Background 2
Sustainable Dubuque Initiatives 3
Project Background 4
RFP Support Documentation 8
Project Objective 8
Project Funding 9
Project Scope of Consultant Services 9
Project Scope of Services 10
Project Management 10
Engineering Analysis 11
Design 11
City Resources 13
Project Technical Committee 13
Information to be Included in the Proposal 13
Proposal Question and Answers 15
Submission Requirements 16
Consultant Evaluation and Selection Process 18
RFP Rules and Protest Procedure 22
City of Dubuque Contract Terms and Conditions 24
Insurance Requirements 27
ICAAP Grant Information 32
Traffic Safety Grant Information 48
Geometric Improvement Details 73
US 151_61 Capacity
Improvements RFP
City of Dubuque, Iowa
1.0 INTRODUCTION
2.0 COMMUNITY BACKGROUND
September 17, 2010
Consultant Professional Services
Request for Proposal
Masterpiece on the Mississippi
The City of Dubuque, Iowa (hereafter referred to as the City) is soliciting competitive
sealed proposals from qualified professional consulting engineering firms or Project
teams to determine interest and capabilities providing traffic signal, street pavement,
drainage, networking, camera and fiber optics final design for the US 151_61 Capacity
Improvements Project.
The professional consultant services contract will be for final design services for the
installation of fiber optic cable, conduit, cameras, microwave sensors, video detection,
networking equipment (including switches, etc.) and the reconstruction of the
intersection of US 151_61 at US 52 to an 8 phase intersection with dedicated lanes for
left, straight and right turns along with the installation of new traffic signals. The
intersection of US 151_61 at Maquoketa Drive will include the addition of a left turn lane
going North along with the reconstruction of the traffic signals. This project may also
require modifications /and or improvements to equipment located at the City's Traffic
Operations Center located at City Hall.
It is anticipated that the timeframe for the Project will be approximately four (4) months
following the signing of a professional services contract. The selected Consultant will
be expected to complete the contracted scope of work within the specified timeframe,
under the general direction and coordination of the City's Engineering Department as
authorized by the City Council. This RFP will be funded with City funds but the actual
construction project will be funded with a combination of federal funds and city funds.
The project will need to go through the minor schedule for the Iowa Department of
Transportation. The City wants the project available for bidding in February of 2011 as a
IDOT let project.
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent
to Illinois and Wisconsin. The City is approximately 30 square miles in area, with a
population of approximately 60,000 people. The City's annual operating and capital
budget is nearly $169 million and funds a full range of services. The City's web site is
www.citvofdubuque.org.
The community has a stable and diversified manufacturing base and a growing service
sector. Dubuque is the major retail, medical, education and employment center for the
tri -state area. Tourism continues to be a major economic force in the community. City
government works in collaboration with the private sector to promote economic
development. The job creation and unemployment numbers show that Dubuque is
growing steadily in the current economic climate. Dubuque's construction numbers
reveal an even more encouraging picture. The City has formed strong relationships
with the local business community to promote continued economic growth and success.
3.0 SUSTAINABLE DUBUQUE INITIATIVES
In 2006, the Mayor and City Council identified Sustainability and Green City designation
as a top priority. Since then, the city has been working on numerous projects to help
implement this priority as listed on the www.sustainabledubuque.org website. As part of
this process the City Council approved the creation of a community task force to help
develop a vision statement and principles that would further define our Sustainable
Dubuque initiative.
The Sustainable Dubuque initiative vision statement and principles are as follows:
Vision Statement:
Dubuque is a viable, livable and equitable community. We embrace economic
prosperity, social /cultural vibrancy and environmental integrity to create a sustainable
legacy for generations to come.
Economic Prosperity
• Regional Economy: Sustainable Dubuque is a community that values a
diversified regional economy with opportunities for new and green markets, jobs,
products and services.
• Smart Energy Use: Sustainable Dubuque is a community that values energy
conservation and expanded use of renewable energy as a means to save money
and protect the environment.
• Resource Management: Sustainable Dubuque is a community that values the
benefits of reducing, reusing and recycling resources.
■ Community Design: Sustainable Dubuque is a community that values the built
environment of the past, present and future which contributes to its identity,
heritage and sense of place.
Social / Cultural Vibrancy
• Green Buildings: Sustainable Dubuque is a community that values a productive
and healthy built environment.
• Healthy Local Food: Sustainable Dubuque is a community that values the
benefits of wholesome food from local producers, distributors, farms, gardens
and hunters.
• Community Knowledge: Sustainable Dubuque is a community that values
education, empowerment and engagement to achieve economic prosperity,
environmental integrity and social /cultural vibrancy.
• Reasonable Mobility: Sustainable Dubuque is a community that values safe,
reasonable and equitable choices to access to live, work and play opportunities.
Environmental Integrity
• Healthy Air: Sustainable Dubuque is a community that values fresh, clean air,
reduced greenhouse gas emissions and minimized health risks.
• Clean Water: Sustainable Dubuque is a community that values water as the
source of life and seeks to preserve and manage it in all forms.
• Native Plants and Animals: Sustainable Dubuque is a community that values
biodiversity through the preservation, restoration and connection of nature and
people.
4.0 PROJECT BACKGROUND
Insert picture
The US 151 61 corridor is located on the south side of the city of Dubuque. This is a
four lane divided highway with signalized intersections at US 52/Twin Valley and at
Maquoketa Drive (intersections are approximately 0.40 miles apart). A narrow four -foot
raised median runs from the Grandview Avenue interchange to south of the Maquoketa
Drive intersection. The land -use along this corridor is residential and commercial.
Average annual daily traffic and the 2015 average annual daily traffic for these
intersections can be found on Figure 1, 2, 3 and 4 of the attached ICAAP application
found in the Appendix.
The Iowa Department of Transportation plans on rebuilding US 151_61 from the
Grandview interchange to the US 52 intersection. This DOT let project includes
reconstruction of the existing bridges spanning Catfish Creek along with installation of a
median barrier and improvements to the East approaches at the US 52 intersection with
US 151_61. This project is currently on track for a August, 2011 letting through the
Iowa DOT and is anticipated to take two years to construct.
This area of US 151_61 experiences high levels of traffic due to its location in relation to
streets that connect Dubuque's south end with its west end. Traffic going to Dubuque's
west end often takes Maquoketa or Twin Valley exits to Kelly Lane via Old Mill Road.
This traffic may subside substantially with construction of the SW Arterial in future
years.
US 151 61 intersection with US 52 and Twin Valley Road
There is also heavy a.m and p.m. peak traffic at the US 52 approach with 151_61. The
US 52 approach currently has a left/through and right turn lane. The southbound
approach to this intersection ties into Twin Valley Drive. This approach has only one
lane that serves the left/through /right traffic. This approach has heavy traffic during am
and pm school hours due to its proximity to Table Mound School. The eastbound
approach currently has a left, through and through /right lane. Westbound lanes include
a left, through, through and right turn lane. The Westbound left turn lane extension was
originally part of the scope for this capacity improvement project but has been pulled
and instead will be completed as part of the Iowa DOT's Catfish Creek project.
Improvements to this intersection will include adding geometrics to make this a fully
functional 8 phase intersection with dedicated left, through and right turn lanes at all
approaches. These approached have been tentatively assumed to be approximately
150 foot in length each. The traffic signals will also be reconstructed and will include
standard City of Dubuque ITS improvements listed below.
US 151 61 intersection with Maquoketa Drive
This intersection will receive minimal geometric improvements. Primarily the traffic
signals will be rebuilt at this intersection and these signals will be connected to the
signals as the intersection with US 52 for innerconnect. The signal will remain split
phased for mainline traffic due to ROW and visibility constraints. There is a larger, more
robust plan that has been studied for this intersection that includes removing the
existing four way intersection and replacing it with two offset Tee intersections. This
TEAP study was conducted back it 2006 and was estimated at 3.4 million at that time.
This project will take place in future years. For now this intersection will receive
reconstructed traffic signals and the addition of a westbound right turn lane. The traffic
signals will include standard City of Dubuque ITS improvements listed below
Additional improvements as part of this capacity improvement include:
• Installing new fiber optic conduit and fiber that will connect the two signalized
intersections. This fiber will feed back to the City of Dubuque's Traffic
Operations Center where the signals will be remotely monitored and operated.
• A Wavetronix HD microwave sensor will be installed midblock between these two
signals. This sensor will be used to count, classify and monitor roadway
operations and will feed the information back to the TOC.
• Addition of a right turn lane along US 151_61 southbound at Lake Eleanor Road.
Standard City of Dubuque ITS improvements will be incorporated into this project.
These standards include, but are not limited to the following:
• Gigabyte fiber optic network switches
• PTZ cameras at each intersection.
• Stop bar cameras for each approach.
• Wavetronic Matrix stop bar vehicle detection.
• Wavetronix Advance detection for mainline extension and dilemma zone
protection.
• Tesco Battery Backup / lighting controllers.
• Fiber Hub Cabinet at US 52 intersection.
• Opticom Pre - emption equipment.
• TS /2 traffic cabinet and controller.
• Fiber distribution panels in traffic cabinets.
• Lenel video server software to manage cameras.
There is an existing overhead fiber optic cable located at the NE corner of US 151_61
and Maquoketa Drive that will be utilized to feed the communications back to the TOC
located in City Hall. A overview map showing a summary of the major improvements is
attached below in Figure 1.
U.S. 151-61 SIGNALIZATION AND GEOMETRY IMPROVEMENTS OVERVIEW
Figure 1
5.0 RFP SUPPORT DOCUMENTATION
The following supplemental documents are included in the Appendix of this RFP as
additional reference material to aid the consultant in preparing a response proposal.
• RFP Rules and Protest Procedure
• City of Dubuque Contract Terms and Conditions
• Insurance Requirements
• Iowa Clean Air Attainment Program Application
• Iowa DOT Catfish Creek project summary
• Figures
• City of Dubuque traffic signal specifications.
• Funding Matrix for proposed project.
6.0 PROJECT OBJECTIVE
The purpose of the Project is to complete street and utility engineering design,
geotechnical investigation and testing for the installation of fiber optic cable, conduit,
cameras, microwave sensors, vehicle detection, networking equipment (including
switches, etc.), right -of -way investigation /accusations and geometric improvements.
Specifically, this project would:
• Develop plans and specifications in the Iowa Department of Transportation
format following the guidelines for federally funded projects. This project will be
let through the IDOT.
■ Topographic survey of all facilities will be provided by the City of Dubuque prior
to design.
• Design the Installation of fiber optics cable & conduit along US 151_61 from US
52 to Maquoketa Dr. Include a fiber hub cabinet near the US 52 intersection.
• Design the installation of a Wavetronix HD (solar powered and wireless)
midblock between the two intersections.
■ Design the reconstruction of both signalized intersection using City of Dubuque
Signal and ITS Specs.
• Design the installation of (2) monitoring cameras (pan - tilt -zoom (ptz) at both
intersections.
• Design the installation of microwave vehicle detection at both intersections.
Design the installation of stop bar cameras on all approaches for both
intersections.
• Design the fiber optics innerconnect between both intersection and the
connection to the existing fiber located at 151_61 and Maquoketa Drive.
• Design the installation of the two network switches (one at each intersection) and
the integration into the existing City of Dubuque traffic network.
• Intersection geometric improvements as highlighted in yellow on page 14 of the
ICAAP application (minus the westbound left turn lane extension onto US 52).
• Intersection geometric improvements at 151_61 and Maquoketa Drive for
westbound right turn lane.
• The City of Dubuque already has standards for the installation of ITS
components including: fiber conduit, fiber optics, switches, video monitoring
equipment and fiber conduit/cabling that can be utilized in this design.
• Prepare bid documents (plans and specifications) for one bid package. The bid
documents would be submitted in paper and electronic formats.
7.0 PROJECT FUNDING
The professional consultant services contract work, which will include IDOT submittal,
preliminary design and IDOT submittal, final design and IDOT submittal will be funded
through local appropriations. Those funding sources identified include, but are not
limited to; local City Capital Improvement funding.
8.0 PROJECT SCOPE OF CONSULTANT SERVICES
The work associated with this Project includes the preliminary and final engineering
design and Project development activities necessary to develop final construction
documents. It is anticipated that the Project will be one construction contract, with the
project including the installation of fiber optic cable, conduit, cameras, microwave
sensors, vehicle detection, networking equipment (including switches, etc.) and the
geometric and signal changes at each intersection. The professional consultant services
contract will be funded through City appropriations. All work associated with this Project
will be subject to City and IDOT review and approval and all associated federal -aid
requirements.
The Consultant should not feel constrained to the preliminary scope of services as
outlined in this RFP. Consultants are encouraged to be creative and include any ideas
to improve the development of the Project as outlined and to recommend work not
identified in this RFP but deemed worth considering by the Consultant and the Project
Technical Committee.
The final contract scope of services may be adjusted to include items not listed in the
preliminary scope of services, if it is determined that additional factors need to be
investigated and addressed in the Project development and design process.
The scope of services to be performed by the Consultant shall be completed in
accordance with generally accepted standards of practice, the City of Dubuque
Standard Specifications, Iowa Department of Transportation standard specifications, all
applicable IDOT information memorandums and shall include the services and supplies
to develop the Project from city supplied preliminary topo survey to final construction
documents but are not limited to, the following tasks:
9.0 PROJECT SCOPE OF SERVICES
Although the scope of services or the project plans may be divided, truncated, phased,
or expanded at the sole discretion of the City of Dubuque, the proposal shall outline
the means and methods by which the consultant will provide the scope of
services identified herein.
9.1 Project Management
The consultant shall identify one person to serve as the Project Manager for this
project. The Project Manager shall be the primary point of contact for the
exchange of all information between the city and consultant team. The Project
Manager will be required to perform the following:
9.1.1 Maintain an updated project schedule for the duration of this project. The
project schedule shall be maintained in electronic format using Microsoft
Project software and shall contain line items for all major components of
the project and any significant components;
9.1.2 Maintain an updated Total Project Cost (TPC) budget for the duration of
this project. In addition to providing preliminary estimates Cost as
required, the Project Manager shall submit to the Owner on a monthly
basis a TPC budget. The TPC budget shall be completed using the best
available information at the time of submittal in order to provide an
estimated total cost for all major components of the project;
9.1.3 Prepare and submit to the Owner a bulleted progress report for the project
on a monthly basis. The summary shall contain a list of major events and
accomplishments that occurred over the previous four weeks;
9.1.4 Work closely with all permitting authorities to obtain all necessary permit
coverage in a timely manner (e.g. NPDES Construction Site Permit,
Floodplain Permit, IDOT ROW, etc.);
9.1.5 Secure contact of and communication with property owners, public
agencies, and other parties of interest in person and through written
correspondence necessary to complete the requirements of this project.
Utility companies must be contacted early in the project. All existing
utilities shall be located and included in all surveys and /or resultant plans.
Copies of topographic survey base sheets shall then be provided to all
utility companies serving the project area for their review. Electronic files
or disk copies of the base sheets shall also be made available. Utility
facilities and infrastructure shall then be incorporated into all project plans.
9.2 Engineering Analysis
9.2.1 Site Characterization — Data Collection
9.3 Design
The consultant will be provided all topographic survey for this project from
the city. The city will also provide any GIS and utility information in it's
records.
9.2.1.1 Geotechnical inspections
The consultant shall provide or obtain geotechnical services to perform an
investigation (soil borings /testing) as needed to make determinations as to
the existing soil conditions, whether the soil presents any sort of
environmental risk, and the location of rock and how the conditions impact
the design and construction of the proposed improvements.
9.2.1.2 Additional Relevant Data
The consultant will be responsible for collecting any additional data that is
necessary for the design, construction, and maintenance of the proposed
improvements.
The design of the improvements shall at a minimum address /include the
following:
• SWPPP and Erosion & Sediment Control Plan;
• Traffic Control Plan;
■ Geotechnical investigations to determine suitability of soils;
• Preliminary plans and submittal to IDOT;
• Perform any and all revisions to preliminary plans per IDOT and City
direction;
■ Final Construction Plans & Specifications and submittal to IDOT;
• Agency Coordination; and
■ Permit Applications. This will include stormwater, grading, traffic safety,
erosion control permits as required by local, state and federal requirements.
9.3.1 Preliminary Design with Cost Estimate
The purpose of the preliminary design is to ensure that the City and Iowa DOT
concurs with the proposed functional details of the proposed improvements. In
addition, the use of existing ROW must be balanced with good design,
functionality of the improvements, and the future maintenance requirements
associated with the improvements.
9.3.2 Final Design and Construction Documents with Cost Estimate
The final design tasks /deliverables shall at a minimum consist of:
• 100% Construction Plans
• 100% Construction Documents
• Original copy of all State, Federal Permits
• Presentation to City staff
• Final Plans and Specifications with Cost Estimate
• Submit plans to IDOT and work with district staff on any issues due to
submittal and design.
• Coordinate with office of contracts for all submittals including but not limited to
required BIAS 2000 submittals and bid proposal sheet submittals.
The Consultant shall be required to complete all of the specifications required to
complete the bid documents. The detailed specifications shall include, but not be
limited to, cover in sufficient detail the type and quality of materials, required tests
and guarantees, methods of construction unrelated to OSHA requirements,
sequence of construction, and all other information required for the construction
of the project.
Consultant shall provide a set of reproducible paper and electronic (AutoCAD)
construction plans and specifications signed by a Professional Engineer
licensed in the State of Iowa.
10.0 CITY RESOURCES
10.1 Use of City Resources for the RFP Preparation
All information requests shall be directed to the City's Project Manager as
detailed in Section 13.0 of this request for proposal.
10.2 Material Available for the RFP
See Appendix D, E, F &G.
10.3 City Resources Available to the Selected Consultant
The City will make DAGIS (Dubuque Area Geographical Information System)
data (contours, property lines, property ownership, water main, storm & sanitary
sewer systems and aerial photography) available for this project as well as staff
contact/resources persons in the Information Services Department and
Engineering Department.
11.0 PROJECT TECHNICAL COMMITTEE
11.1 The Project Technical Committee shall be comprised of City staff members with
the technical knowledge and expertise to discuss the final engineering design for
the IA 32 (NW Arterial) Capacity Improvements RFP.
11.2 Members of the Project Technical Committee may also serve as members of the
Consultant Selection Committee. Once the Selection Committee has completed
selection process and the most highly ranked Consultant has been established
and approved, the Project Technical Committee will assume the lead role and will
be responsible for all Project development activities, from contract negotiations to
the end of the Project.
12.0 INFORMATION TO BE INCLUDED IN PROPOSAL
The submitted proposal should address all aspects of the required work discussed in
this RFP, including any cost information which should be included in the submittal and
clearly titled "Project Cost Estimate ". The proposal should be prepared simply and
economically, providing a straight - forward, concise description of the consultant's
capabilities to satisfy the requirements of the RFP.
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the manner
specified below. While additional data may be presented, the following subjects must
be included. They represent the criteria against which the proposal will be evaluated.
12.1 Letter of Transmittal
12.2 Index
Provide a letter of transmittal briefly outlining the Proposer's understanding of the
work and list the project manager's name, address, telephone number, fax
number and e-mail address. The name that is provided for the project manager
will be used as the primary contact during this RFP process.
Each proposal shall contain a table of contents that delineates each section
contained in the proposal and the corresponding page number.
12.3 Profile of Firm
Provide general background information about the firm and its areas of expertise
as they relate to this RFP. Include information about the key project team
members who will be assigned to the project and their areas of expertise that will
be utilized on the project. Include a flow chart that shows the communication
path between the city and key project team members. Include all project team
members on the flow chart and show the supervisory relationship between all
members of the team.
12.4 Proposed Project Team Qualifications
Describe the experience and success of the Firm and key personnel proposed
for the Dubuque project, in performing similar projects. Specifically include any
experience and success the firm or key personnel have in working on street and
utility reconstruction.
Include at least 3 client references (including individual contact name and
telephone numbers) from similar projects that have been completed in the last
five (5) years AND list the names of project team members proposed for the
Dubuque project who have worked on the referenced projects.
Describe the name and location of other sub - contracting firms that would be used
by the Consultant during the project and their experience in working with the
Lead Consultant. List the approximate percentage of the work that would be
performed by each of these firms. Briefly describe any relevant experience and
qualifications of the sub - contracting firm.
12.5 Scope of Services
Describe the means or strategy by which the Consultant would satisfy the Scope
of Services. Include a copy of the sub consultants completed Work Breakdown
Structure (WBS) for the project, and clearly mark the services which your firm will
provide as main consultant. Only mark services that are included in your
proposed fee. At a minimum, the submitted WBS should include the services
required by the RFP. The Consultant should indicate in the WBS any work items
that are expected to be completed by City staff.
Highlight any parts of the work plan that will reflect the Consultant's unique
philosophy or insight regarding it's approach to this project and how this
approach positively impacts the successful completion of the project.
12.6 Proposed Project Schedule
Provide a design /construction project schedule outlining the time period and
estimated completion date of the proposed scope of work. This should include a
schedule and description of all deliverable reports /documents throughout the
project. The construction documents for the project should be ready for IDOT
letting in May of 2009.
12.7 Certificate of Insurance
The selected firm will be required to meet the City's insurance requirements for
professional services. (See attached Insurance Schedule C /Appendix D.)
12.8 Fees and Compensation
Provide a fixed fee budget for completion of the proposed scope of services with
cost breakdowns by major scope element. The Consultant will be progressively
paid for the earned value of progress made for each major scope element
completed, plus reimbursable expenses, subject to the agreed upon Not -to-
Exceed amount as written in the signed contract. Invoices shall be paid on a
monthly basis.
Quotation of fees and compensation shall remain firm for a period of at least 60
days from the RFP submission deadline.
13.0 PROPOSAL QUESTIONS AND ANSWERS
If you have any questions concerning this proposal, or other technical questions, please
submit your requests to the City's designated Project Manager. The City has used
considerable efforts to ensure an accurate representation of information in this RFP.
Each Proposer is urged to conduct its own investigations into the material facts
provided.
No answers given in response to questions submitted shall be binding upon this RFP
unless released in writing (letter, fax or email) or posted on the City of Dubuque's official
website, as an officially numbered and titled addendum to the RFP by the City of
Dubuque.
Any questions concerning this proposal must be received on or before 12:00 p.m. CDT
on November 20, 2009. Any inquiries received after this date will not be answered.
When submitting a question to the Project Manager, please include the appropriate
Consultant contact information.
From the date of issuance of the RFP until final City action, the Proposer shall not
discuss the RFP with or contact any other City of Dubuque staff or any of the Selection
Committee members except as expressly authorized by the City representative
identified in this section (Section 13.0) for this proposal. Violation of this restriction will
be considered a violation of the rules and be grounds for disqualification of the
Proposer's proposal.
Project Manager Contact information is as follows:
Dave Ness
City of Dubuque
Engineering Department
50 West 13th Street
Dubuque, IA 52001
Phone 563.589.4270
Fax: 563.589.4205
E -mail: dness @cityofdubuque.org
14.0 SUBMISSION REQUIREMENTS
Before submitting a proposal, each Proposer shall make all investigations and
examinations necessary to ascertain site conditions and requirements affecting the full
performance of the contract and to verify any representations made by the City upon
which the Proposer will rely.
PROPOSAL SUBMITTAL INFORMATION
• Submittal Deadline:
• Submittal
Mailing Address:
October 20, 2010 on or before 2:00 p.m. CST
City of Dubuque
Engineering Department
c/o Dave Ness
50 West 13th Street
Dubuque, Iowa 52001 -4864
• Submittal Copies: Seven (7) hardcopies and one electronic (pdf) copy of
the proposal shall be provided.
Submit one (1) original signed proposal and six (6) copies all labeled US 151_61
Capacity Improvements RFP. Submitted proposals must be delivered in printed format.
In addition, supply one (1) electronic version of the proposal in Adobe Acrobat format.
No faxed or e-mail proposals will be accepted. The proposal must be a document of not
more than twelve (12) 8 -1/2 x 11 -inch pages front and back for a total of twenty four (24)
numbered pages, not including the letter of transmittal, index, project schedule, dividers
and the front and back covers. Proposals should not include any pre - printed or
promotional materials. Any proposals exceeding 24 numbered pages may not be
considered.
The original proposal document shall be signed in blue ink by an officer of the company
who is authorized to legally bind the Proposer to its provisions. Proposals are to contain
a statement indicating the period during which the proposal will remain valid. A period
of not less than sixty (60) calendar days from the proposal closing date is required.
Each Consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. Any proposals received after the submittal
deadline will not be considered, and will be returned unopened to the Proposer. The
City of Dubuque will not be responsible for any loss or delay with respect to delivery of
the proposals.
The City of Dubuque is not liable for any cost incurred by any Consultant prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any
costs incurred by the firms in responding to this RFP and those not specified in any
contract. All results from this project will remain the property of the City of Dubuque.
Thank you for your consideration and interest in the project.
Sincerely,
Dave Ness, P.E.
Civil Engineer II
City of Dubuque
US 151_61 Capacity
Improvements RFP
City of Dubuque, Iowa
Consultant Professional Services
Request for Proposal
September 17, 2010
Appendix A
Consultant Evaluation and Selection Process
Masterpiece on the Mississippi
INITIAL EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. A selection committee will review qualifying proposals and select
Firms for placement on the consultant short-list for the project. The following criteria are
among those that will be used to initially evaluate submitted proposals.
1. A high level of professional competence and a proven track record in the design
of traffic signals, signal geometrics and turn lane geometrics.
a. Qualifications and experience of the Consultant and any subconsultants.
b. Demonstration of the project teams and technical abilities.
c. If a joint venture with subconsultants, the track record of the Consultants
experience working together.
d. Experience of the Consultant working on municipal projects.
e. Experience of the Consultant working on municipal projects in Iowa.
f. Overall success of past projects completed for the City of Dubuque.
2. Quality and completeness of the written proposal. The proposal should clearly
demonstrate understanding of the City's overall objectives for the IA 32 (NW
Arterial) Capacity Improvements.
3. Design approach /methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem solving ability.
c. Ability of the Consultant team to demonstrate initiative, motivation, and
knowledge as an indication of their desire to work with the City of
Dubuque.
d. Ability to demonstrate knowledge of the City of Dubuque.
4. Proposed schedule required to complete project.
CONSULTANT SHORT -LIST EVALUATION CRITERIA
A selection committee may or may not choose to interview one or all of the short- listed
Firms. Both the original submitted proposal and the results of any Consultant interviews
will be used to select the final Consultant for the project. The following criteria are
among those that will be used to evaluate the Consultants on the short-list.
1. A high level of professional competence and a proven track record in the design
of traffic signals, ITS systems, and transportation systems:
a. Qualifications and experience of the Consultant and any subconsultants.
b. Demonstration of the project teams and technical abilities.
c. If a joint venture with subconsultants, the track records of the Consultants
experience working together.
d. Experience of the Consultant working on municipal projects.
e. Experience of the Consultant working on municipal projects in Iowa.
f. Overall success of past projects completed for the City of Dubuque
g. Experience of the project team working with the public and other project
stakeholders in designing and constructing turn lanes and traffic control
systems.
2. Quality and completeness of the written proposal. The proposal should clearly
demonstrate understanding of the City's overall objectives for the IA 32 (NW
Arterial) Capacity Improvements.
3. Design approach /methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem solving ability.
c. Ability of the Consultant team to demonstrate initiative, motivation and
knowledge as an indication of their desire to work with the City of
Dubuque.
d. Ability to demonstrate knowledge of the City of Dubuque.
4. Responsiveness and compatibility between the Consultant and City:
a. General attitude and ability to communicate.
b. Ability of the Consultant to maintain a high level of direct interaction and
communication with City staff.
c. Ability to listen, be flexible, and follow and /or implement direction and
ideas or concepts.
d. How the Consultant team interacts with the general public, City staff, and
public officials.
5. Proposed schedule required to complete project.
6. Cost of the IA 32 (NW Arterial) Capacity Improvements in relationship to the
services offered.
SELECTED CONSULTANT - FEE NEGOTIATION PROCESS
Upon the successful completion of the Consultant review process, the RFP Selection
Committee will recommend to the City Manager or City Council awarding a contract to
the highest ranked Consultant. The Selection Committee will also request authority to
negotiate with the recommended Consultant a final scope of work and fee structure for
the project.
After authority is granted to negotiate an agreement and execute a contract with a
Consultant, the Consultant shall prepare an industry standard Work Breakdown
Structure (WBS) to reflect the Firm's approach to the completion of the project. The
WBS, at a minimum, should include work tasks for each of the components outlined in
the RFP, a separate line item for each deliverable, and list project management as a
separate task. No individual task on the WBS shall have a total value exceeding
$10,000. The Consultant shall indicate in the WBS the work tasks that will be
completed by City staff.
The format of the WBS shall summarize the fixed fee for each task listed, plus
individually list in separate section any associated reimbursable expenses that would
specifically relate to this project. A sample format of a WBS can be obtained from the
City if desired.
Once the selected Consultant has prepared the WBS, the City and the Consultant will
meet and the final scope of work for the project will be negotiated by joint revision to the
WBS in order to best meet the goals of the project while considering available funding.
During the negotiation process, tasks to be completed by City staff, work reassignment
to different project team members, and the addition or elimination of tasks may be
modified on the WBS in order to achieve the best overall results for project.
The selected Consultant shall be responsible for updating the WBS to reflect any
changes that were agreed to during negotiations. After the final scope of services has
been determined, a design fee has been negotiated, and the WBS has been finalized,
the Consultant shall incorporate the WBS into the contract documents being prepared
for signature.
If a contract satisfactory and advantageous to the City can be negotiated at a price
considered fair and reasonable, the award shall be made to that offerer. Otherwise,
negotiations with the offerer ranked first shall be formally terminated and negotiations
commenced with the Consultant ranked second, and so on until a contract can be
negotiated that is acceptable to the City.
Upon the successful completion of contract negotiations, the selection committee shall
recommend that the City Manager execute a contract with the successful Consultant.
The City Manager will in turn make a decision to execute the contract or request the
Dubuque City Council make a final determination to award and execute the contract
with a Consultant.
Payment for Work: The Consultant awarded the contract shall be paid once monthly.
The invoiced amount shall be based on the Earned Value of the percent work
completed as reported on the most recently updated and submitted WBS.
US 151_61 Capacity
Improvements RFP
City of Dubuque, Iowa
Consultant Professional Services
Request for Proposal
September 17, 2010
Appendix B
RFP Rules and Protest Procedure
Masterpiece on the Mississippi
MINOR IRREGULARITIES
The City reserves the right to waive minor irregularities in submitted proposals,
providing such action is in the best interest of the City. Minor irregularities are defined
as those that have no adverse effect on the City's best interests, and will not affect the
outcome of the selection process by giving the Proposer an advantage or benefit not
enjoyed by other Proposers.
EXCEPTIONS
Proposer exceptions to any part of the requirements stated in this request must be
clearly identified as exceptions and noted in the transmittal letter and in the submitted
budget.
RANKING OF THE PROPOSALS
No debriefings or scoring information shall be released before the City Manager has
recommended that a contract be negotiated with the recommended firm. However,
after said authorization has been given, all contents of the selected proposal shall
become public information.
DEFINITIONS
The City has established for the purposes of this RFP that the words "shall ", "must ", or
"will" are equivalent in this RFP and indicate a mandatory requirement or condition, the
material deviation from which shall not be waived by the City. A deviation is material if,
in the City's sole discretion, the deficient response in not in substantial accord with this
RFP's mandatory conditions requirements.
The words "should" or "may" are equivalent in this RFP and indicate very desirable
conditions, or requirements but are permissive in nature. Deviation from, or omission
of, such a desirable condition or requirement will not in and of itself cause automatic
rejection of a proposal, but may result in being considered as not in the best interest of
the City.
DISPUTES /EXCEPTIONS
Any prospective Proposer who disputes the reasonableness or appropriateness of any
item within this RFP document, any addendum to this RFP document, notice of award
or notice of rejection shall set forth the specific reason and facts concerning the dispute,
in writing, within five (5) business days of the receipt of the proposal document or
notification. The written dispute shall be sent via certified mail or delivered in person to
the point of contract set forth in Section 13.0, who shall review the written dispute and
work with the City Manager to render a decision which shall be considered final.
US 151_61 Capacity
Improvements RFP
City of Dubuque, Iowa
September 17, 2010
Appendix C
Consultant Professional Services
Request for Proposal
Masterpiece on the Mississippi
City of Dubuque Contract Terms and Conditions
TERMS AND CONDITIONS
The following clauses shall be included in the final signed contract:
1. CONSULTANT'S ENDORSEMENT ON PLANS.
The Consultant shall endorse the completed computations prepared under this
Agreement, and shall affix thereto the seal of a licensed professional engineer, or
licensed professional architect, licensed to practice in the State of Iowa, in accordance
with the current Code of Iowa.
2. CHANGE IN SCOPE OF SERVICES.
No change in scope shall be permitted during this project without the prior written
agreement of both parties and the WBS being updated.
3. SUBSTITUTION OF PROJECT TEAM MEMBERS.
The Project Manager, partners, management, other supervisory staff and technical
specialists proposed for the project may be changed if those personnel leave the
Consultant. These personnel may also be changed for other reasons however, in
either case, the City retains the right to approve or reject the replacements and no
replacements shall begin working on the project without the express, prior written
permission of the City of Dubuque.
4. INSURANCE.
Consultant shall at all times during the performance of this Agreement provide
insurance as required by the attached Insurance Schedule.
5. INDEMNIFICATION.
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless
the City its officers, agents, and employees from and against all claims, damages,
losses and expenses, including but not limited to attorneys' fees, arising out of or
resulting from performance of the Contract, provided that such claim, damages, loss or
expense is attributable to bodily injury, sickness, disease or death, or injury to or
destruction of property (other than the Project itself) including loss of use resulting
therefrom, but only to the extent caused in whole or in part by negligent acts or
omissions of the Consultant, Consultant's subcontractor, or anyone directly or
indirectly employed by Consultant or Consultant subcontractor or anyone for whose
acts Consultant or Consultant's subcontractor may be liable, regardless of whether or
not such claim, damage, loss or expense is caused in part by a party indemnified
hereunder.
6. TERMINATION.
City may terminate this agreement, with or without cause, upon providing 14 days
written notice to the Consultant.
7. ERRORS & OMISSIONS.
In the event that the work product prepared by the Consultant is found to be in error
and revision or reworking the work product is necessary, the Consultant agrees that it
shall do such revisions without expense to the City, even though final payment may
have been received. The Consultant must give immediate attention to these changes
so there will be a minimum of delay during construction. The above and foregoing is not
to be constructed as a limitation of the City's right to seek recovery of damages for
negligence on the part of the Consultant herein.
8. OWNERSHIP OF ENGINEERING DOCUMENTS.
All sketches, tracings, plans, specifications, reports on special studies and other data
prepared under this Agreement shall become the property of the City and shall be
delivered to the Project Manager upon completion of the plans or termination of the
services of the Consultant. There shall be no restriction or limitations on their future
use by the City, except any use on extensions of the project or on any other project
without written verification or adaptation by the Consultant for the specific purpose
intended will be the City's sole risk and without liability or legal exposure to the
Consultant.
The City acknowledges the Consultant's plans and specifications, including all
documents on electronic media, as instruments of professional service. Nevertheless,
the plans and specifications prepared under this Agreement shall become the property
of the City upon completion of the services and payment in full of all moneys due to the
Consultant.
The City and the Consultant agree that any electronic files prepared by either party
shall conform to the specifications listed in Attachment _ of the contract. Any change
to these specifications by either the City or the Consultant is subject to review and
acceptance by the other party. Additional efforts by the Consultant made necessary by
a change to the CADD software specifications shall be compensated for as Additional
Services.
The City is aware that significant differences may exist between the electronic files
delivered and the respective construction documents due to addenda, change orders or
other revisions. In the event of a conflict between the signed construction documents
prepared by the Consultant and electronic files, the signed construction documents
shall govern.
The City may reuse or make modifications to the plans and specifications, or electronic
files while agreeing to take responsibility for any claims arising from any modification or
unauthorized reuse of the plans and specifications.
9. SUBLETTING, ASSIGNMENT OR TRANSFER.
Subletting, assignment, or transfer of all or part of the interest of the Consultant in this
Agreement is prohibited unless written consent is obtained from the Engineer and
approved by the City.
US 151_61 Capacity
Improvements RFP
City of Dubuque, Iowa
Consultant Professional Services
Request for Proposal
September 17, 2010
Appendix D
Insurance Requirements
Masterpiece on the Mississippi
SCHEDULE C
INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES
1. All policies of insurance required hereunder shall be with an insurer authorized to
do business in Iowa. All insurers shall have a rating of A of better in the current
A.M. Best Rating Guide.
2. All policies of insurance shall be endorsed to provide a thirty (30) day advance
notice of cancellation to the City of Dubuque if cancellation is prior to the
expiration date. This endorsement supersedes the standard cancellation
statement on the Certificate of Insurance.
3. Consultant shall furnish a Certificate of Insurance to the City of Dubuque, Iowa for the
coverage required in Paragraph 6 below. Such Certificates shall include copies of the
following endorsements:
a) Thirty day notice of cancellation to the City of Dubuque.
b) Commercial General Liability policy is primary and non - contributing.
c) Commercial General Liability additional insured endorsement.
d) Governmental Immunities Endorsement.
e) Waiver of Recovery under workers compensation.
Consultant shall also be required to provide Certificates of Insurance of all
subconsultants and all sub -sub consultants who perform work or services pursuant to
the provisions of this contract. Said certificates shall meet the same insurance
requirements as required of the Consultant.
4. Each certificate shall be submitted to the contracting department of the City of Dubuque.
5. Failure to provide minimum coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
6. Contractor shall be required to carry the following minimum coverage /limits or greater if
required by law or other legal agreement:
a) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit $2,000,000
Products - Completed Operations Aggregate Limit $1,000,000
Personal and Advertising Injury Limit $1,000,000
Each Occurrence Limit $1,000,000
Fire Damage Limit (any one occurrence) $ 50,000
Medical Payments $ 5,000
This coverage shall be written on an occurrence, not claims made, form per
project. All deviations or exclusions from the standard ISO commercial general
liability form CG 0001 or Business owners BP 0002 shall be clearly identified.
Governmental Immunity endorsement identical or equivalent to form attached.
An additional insured endorsement identical or equivalent to ISO Form CG 2026
and include as additional insureds: "The City of Dubuque, including all its elected
and appointed officials, all its employees and volunteers, all its boards,
commissions and /or authorities and their board members, employees, and
volunteers."
b) WORKERS COMPENSATION & EMPLOYERS LIABILITY
Statutory for Coverage A
Employers Liability:
$100,000 each accident
$100,000 each employee- disease
$500,000 policy limit— disease
Policy shall include an endorsement waiving right of recovery against City
of Dubuque.
c) PROFESSIONAL LIABILITY: $2,000,000
d) UMBRELLA/EXCESS LIABILITY $2,000,000
POLICY NUMBER
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
Name of Person Or Organization:
The City of Dubuque, including all its elected and appointed officials, all its employees
and volunteers, all its boards, commissions and /or authorities and their board members,
employees, and volunteers.
(If no entry appears above, information required to complete this endorsement will be
shown in the Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or
organization shown in the Schedule as an insured but only with respect to liability
arising out of your operations or premises owned by or rented to you.
Copyright. Insurance Services Office. Inc. 1994
COMMERCIAL GENERAL LIABILITY
SCHEDULE
CG 20 26 11 85
CITY OF DUBUQUE, IOWA
GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and
states that the purchase of this policy and the including of the City of Dubuque, Iowa
as an Additional Insured does not waive any of the defenses of governmental
immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4
as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurance carrier further agrees that this policy of insurance
shall cover only those claims not subject to the defense of governmental immunity
under the Code of Iowa Section 670.4 as it now exists and as it may be amended
from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be
covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible
for asserting any defense of governmental immunity, and may do so at any time and
shall do so upon the timely written request of the insurance carrier.
4. Non - Denial of Coverage. The insurance carrier shall not deny coverage under this
policy and the insurance carrier shall not deny any of the rights and benefits
accruing to the City of Dubuque, Iowa under this policy for reasons of governmental
immunity unless and until a court of competent jurisdiction has ruled in favor of the
defense(s) of governmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall
not otherwise change or alter the coverage available under the policy.
UA 15161 Capacity
Improvements RFP
City of Dubuque, Iowa
Consultant Professional Services
Request for Proposal
September 17, 2010
Appendix E
ICAAP Grant Information
Masterpiece on the Mississippi
US 151_61 Capacity
Improvements RFP
City of Dubuque, Iowa
Consultant Professional Services
Request for Proposal
September 17, 2010
Appendix F
Iowa DOT Catfish Creek Project Summary
Masterpiece on the Mississippi
US 151_61 Capacity
Improvements RFP
City of Dubuque, Iowa
Consultant Professional Services
Request for Proposal
September 17, 2010
Appendix G
Additional Design Information
(City of Dubuque Traffic Specifications)
Masterpiece on the Mississippi