Five Points Traffic Signal Reconstruction Project Rejection of BidsMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 5- Points Traffic Signal Reconstruction Project
DATE: September 10, 2010
Two bids were received for the 5- Points Traffic Signal Reconstruction Project, with the
lowest bid being 51.5% over the estimate of probable cost. The City does not have
sufficient funds budgeted to cover this project. Civil Engineer Dave Ness recommends
rejection of all bids. The Engineering Department is reviewing options, one of which is
to rebid this project in the spring of 2011.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Dave Ness, Civil Engineer
Michael C. Van Milligen
Dubuque
aI- Amedcacity
I® ,
2007
TO:
FROM:
SUBJECT:
DATE:
DISCUSSION
Masterpiece on the Mississippi
INTRODUCTION
BID RESULTS
Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
David Ness, Civil Engineer
5- Points Traffic Signal Reconstruction Project
September 10, 2010
The enclosed resolution authorizes the rejection of all competitive bid proposals for the
5- Points Traffic Signal Reconstruction Project.
The 5- Points Traffic Signal Reconstruction Project was to provide for the reconstruction
of traffic signals at the intersection of Rhomberg Avenue and 20 and Elm Streets.
Improvements included: pedestrian buttons for the crosswalks; a dedicated left turn for
the westbound traffic on Rhomberg Avenue to Elm Street; and the reconstruction of
curb access ramps to bring the intersection to current ADA standards. The
reconstructed signalized intersection was to be interconnected to the City -wide traffic
management operations center at City Hall.
Competitive sealed bids were received for the project on September 9, 2010. A
summary of the bid proposals received is as follows:
Contractor Name
McDermott Excavating, Inc.
Tschiggfrie Excavating, Inc.
Total Bid
$144,182.49
$176,191.00
Dubuque
Al-America City
I'll!
2007
The lowest responsible bid of $144,182.49 provided by McDermott Excavating, Inc. was
51.5% over the estimate of probable cost for the 5- Points Traffic Signal Reconstruction
Project.
Due to the 51.5% increased cost over the estimate of probable cost, the City does not
have sufficient funds budgeted to cover this project. The Engineering Department is
currently reviewing options, one of which is to rebid this project in the spring of 2011.
RECOMMENDATION
I recommend that the City Council reject all competitive bid proposals received for the 5-
Points Traffic Signal Reconstruction Project due to lack of City funding to cover this
project.
ACTION TO BE TAKEN
I recommend that the City Council reject all competitive bid proposals received through
adoption of the enclosed resolution for the 5- Points Traffic Signal Reconstruction
Project.
Prepared by David Ness, City Engineer II
cc: Jenny Larson, Budget Director
RESOLUTION NO. 368 -10
REJECTING ALL COMPETITIVE BID PROPOSALS RECEIVED FOR THE 5- POINTS
TRAFFIC SIGNAL RECONSTRUCTION PROJECT
Whereas, competitive sealed bid proposals have been submitted by contractors
for the 5- Points Traffic Signal Reconstruction Project and Notice to Bidders published in
a newspaper published in the City of Dubuque, Iowa on the 20th day of August, 2010;
and
Whereas, said competitive sealed bid proposals for the Project were opened and
read by the City of Dubuque on the 9 th day of September, 2010; and
Whereas, the City Council has deemed it advisable to reject all competitive bid
proposals for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Attest:
Jeanne F. Schneider, CMC, City Clerk
Section 1. All of the bid proposals for the Project are hereby rejected.
Passed, approved and adopted this 20 day of September, 2010.
aria A. Braig, Mayor fro -Tem