9 2 03 Agenda with iconsCITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
6:30 P.M.
LIBRARY AUDITORIUM
TUESDAY, SEPTEMBER 2, 2003
INVOCATION
Reverend Robert Weinhold, Pastor, St. Paul Lutheran Church
PROCLAMATION
Dragon Boat Festival Days (September 6 and 7, 2003)
Dragonboat Days
PRESENTATIONS
Audubon School Appreciation Poster
National Mississippi River Museum and Aquarium Grand Opening Commemorative Print
CONSENTITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
Minutes and Reports Submitted
Airport Commission of 7/28; City Council of 8/18, 8/19, and 8/21; Community
Development Advisory Commission of 6/25; Downtown Planning Committee of 8/18;
Electrical Code Board of 8/4; Housing Commission of 7/22; Housing Code Board of
Appeals of 7/15; Human Rights Commission of 7/14; Library Board of 6/18 and 6/26;
Zoning Advisory Commission of 8/7
Proof of publication of City Council Proceedings of 8/4
Suggested Disposition: Receive and File
City Council - 8/18
City Council - 8/19 City Council - 8/21
Community
Development
Electrical Bd
Downtown Planning
Five Flags Housing Hsg Code Appeals Bc Human Rights Ubrary - 6/18 Library - 6/26
Zoning
Notice of Claims/Suits
Elizabeth A. Fuerst vs. City of Dubuque; Brent Garbett for vehicle damage; Ronald
Huntington for vehicle damage; Cassie Maiden for personal injury; Valerie A. McNally
for vehicle damage
Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report
Corporation Counsel advising that the following claim has been referred to Public Entity
Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Cassie
Maiden for personal injury.
Corporation Counsel recommending settlement of the claim of Gerald Brimeyer for
vehicle damage and of Ronald Huntington for vehicle damage and directing the Finance
Director to issue payment.
Suggested Disposition: Receive and File; Concur
Claim - ICAP Claims - Settled
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City of Asbury - Voluntary Annexation Request Notice
Notification from the City of Asbury that a public hearing will be conducted on
September 5, 2003 on various voluntary annexation requests.
Suggested Disposition: Receive and File
Asbury - Ltr Asbury - Maps
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Amendment to Collective Bargaining Agreement with Professional Firefighter's
Association
City Manager recommending approval of an amendment to the agreement between the
City of Dubuque and the Dubuque Professional Firefighter's Association, Local #353.
Suggested Disposition: Receive and File; Approve
Amendment - MVM Amendment - Staff Amendment
Memo Memo
Brewery Rehabilitation Project
City Manager recommending approval of a resubmittal of combined notice of finding of
no significant impact on the environment and notice of intent to request release of funds
for the Brewery Rehabilitation Project.
RESOLUTION Authorizing publication of a combined notice of finding of no significant
impact on the environment and notice of intent to request release of funds for Brewery
Rehabilitation Project
Suggested Disposition: Receive and File; Adopt Resolution
Brewery - MVM Brewery - Staff Brewery - Resolution Brewery - Exhibit A Request for Release
Memo Memo
Voluntary Annexation Agreement from Marilyn Blake
City Manager submitting a voluntary annexation agreement received from Marilyn
Blake.
Suggested Disposition: Receive and File
AnnexaUon - MVM
Memo
Blake Agreement
Fiscal Year 2004 Annual Action Plan - Amendment #1
City Manager recommending approval of an amendment to the City's Fiscal Year 2004
Annual Action Plan related to the budgetary shortfall.
RESOLUTION Approving Amendment #1 to the Fiscal Year 2004 (Program Year 2003)
Annual Action Plan for Community Development Block Grant Funds
Suggested Disposition: Receive and File; Adopt Resolution
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Annual Action ~ MVN
Memo
Annual Plan - Staff
Memo
Annual Plan - Annual Plan - Exhibit
Resolution
Confined Space Fee
City Manager recommending approval of a fee for confined space rescue service of
$500 per year for each facility with a confined space rescue agreement with the City of
Dubuque.
RESOLUTION Establishing the annual fee for confined space rescue services
Suggested Disposition: Receive and File; Adopt Resolution
Confined Space-
MVM Memo
Confined Space - Confined Space -
Staff Memo Resolution
Asbury Plaza Drainage/Soil Erosion Issue
Communication from Werner Hellmer regarding the Asbury Plaza Drainage/Soil Erosion
Issue.
Suggested Disposition: Receive and File
Hellmer L~
10.
11.
City Manager Employment Agreement
Submittal of the Twelfth Amendment to the City Manager's Employment Agreement for
approval.
Suggested Disposition: Receive and File; Approve
Employment
Agreement
Certified Local Government Grant - Phase V Architectural/Historic Survey
Historic Preservation Commission recommending approval of the submission of an
application to the State Historic Preservation Office (SHPO) for a Certified Local
Government (CLG) grant to conduct Phase V of the architectural/historic survey of the
community.
RESOLUTION Approving the submission of an application for Certified Local
Government (CGL) program funding to conduct Phase V of the architectural/historic
survey
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12.
13.
Suggested Disposition: Receive and File; Adopt Resolution
Phase V - HPC Ltr Phase V - Resolution Phase V - Applicatio~ Phase V - Scope of Survey - Drawing
Work
Certified Local Government Grant - Historic Preservation Symposium
Historic Preservation Commission recommending approval of the submission of an
application to the State Historic Preservation Office (SHPO) for a Certified Local
Government (CLG) grant to conduct an historic preservation symposium.
RESOLUTION Approving the submission of an application for Certified Local
Government (CGL) program funding to conduct an historic preservation symposium
Suggested Disposition: Receive and File; Adopt Resolution
Symposium - HPC Lt~ Symposium - Symposium - Symposium - Scope
Resolution Application of Work
Deployed Soldiers
Council Member Nicholson submitting a picture of deployed soldiers holding the
Dubuque flag.
Suggested Disposition: Receive and File
Deployed Soldiers
14.
Business Licenses
RESOLUTION Granting the issuance of a permit to sell cigarettes and cigarette papers
to JMS Investments
RESOLUTION Granting the issuance of one renewal permit to sell cigarettes and
cigarette papers to Jumpers Sports Bar/Grill
RESOLUTION Granting the issuance of a Class "C" Beer Permit to Family Mart, Kwik
Stop Food Mart (3201 Kerper); Kwik Stop Food Mart (2360 Central), Asbury Amoco and
Clark Station
RESOLUTION Granting the issuance of a Special Class "C" Liquor License to Colts
Community Center; Class B (Wine) Permit to Family Mart; and Class "B" Native Wine
Permit to The Mandolin inn
Suggested Disposition: Adopt Resolutions
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Resolution #1 Resolution #2 Resolution #3 Resolution #4
ITEMS TO BE SET FOR PUBLIC HEARING
Port of Dubuque Parking Lot Renovation and Resurfacing Project - Initiate
City Manager recommending initiation of the public bidding process for the Port of
Dubuque Parking Lot Renovation and Resurfacing Project and setting a public hearing
for October 6, 2003.
RESOLUTION Preliminary approval of plans and specifications
RESOLUTION Setting date of hearing on plans and specifications
RESOLUTION Ordering bids
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing
10/6/03
Parking Lot - MVM Parking Lot - Staff Parking Lot -
Memo Memo Resolutions
Carter Road Detention Basin Construction Project - Initiate
City Manager recommending initiation of the public bidding process for the Carter Road
Detention Basin Construction Project and setting a public hearing for October 6, 2003
and approval of a letter to the Iowa Department of Natural Resources asking for an "out-
of-order" review of the plans and specifications for the project.
RESOLUTION Preliminary approval of plans and specifications
RESOLUTION Setting date of hearing on plans and specifications
RESOLUTION Ordering bids
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing
10/6/03
NOTE: The material for this agenda item will be delivered on Friday.
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BOARDS/COMMISSIONS
Applicants are invited to address the Council regarding their desire to serve on the following
Boards/Commissions:
Housing Advisory Trust Fund Committee (One 3-year term through 9/8/06 - Term of
Hingtgen)
Applicant: Dods M. Hingtgen
Bd and Comm List Overview Sheet Hingtgen ApplicaUon
PUBLIC HEARINGS
SUSPEND THE RULES
West Fifth Street - Request to Vacate
Proof of publication on notice of hearing to consider a request from The Finley Hospital
to vacate an alley southwest of West Fifth Street and City Manager recommending
approval.
RESOLUTION Disposing of City interest in Lot 6A of Finley Home Addition in the City of
Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
Vacate - MVM Memo
Vacaate - Staff
Memo
Vacate - ResoluUon
Material from August 18, 2003 Meeting
Vacate - MVM Memo Vacate - Staff Memo Vacate - Resolution Vacate - Ordinance Vacate - Resolution
#i #2
vacate - Drawings/ Vacate - Plat
Request
Fiscal Year 2004 Budget Amendment
Proof of publication on notice of headng to consider a second amendment to the Fiscal
Year 2004 budget.
RESOLUTION Amending the current budget for the Fiscal Year ending June 30, 2004
Suggested Disposition: Receive and File; Adopt Resolution
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Budget - MVM Memo Budget - Resolution
Material from August 4, 2003 Meeting
Budget - MVM Memc Budget - Staff Memo
Budget- Resolution
REINSTATE THE RULES
ACTION ITEMS
Purchase of Trolley Replicas
City Manager recommending approval of an agreement with Optima Bus Corporation to
purchase two American Heritage Streetcars at a total cost of $540,716 to be used for
the looped shuttle service programmed for the Port of Dubuque and downtown.
Suggested Disposition: Receive and File; Approve
Trolley - MVM Memo Trolley - Staff Memo Trolley - Photo Trolley - Agreement
Sanitary Sewer Connection Ordinance Revision and Policy
City Manager recommending approval of a change to the Sanitary Sewer Connection
which would give the City Manager the option to exempt a property from the
requirement of connecting to the public sewer if the connection were not practical.
ORDINANCE Amending the City of Dubuque Code of Ordinances Chapter 44 Section
44-55 Abandonment of Private On-Site Sewage Treatment and Disposal System upon
Availability of Public Sewer
Suggested Disposition: Receive and File; Motion B; Motion A
Sewer - MVM Memo Sewer - Staff Memo Sewer - Ordinance Effect of Amendment Connection Pollo/
Suggested Motion
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Purchase of Service Agreements
City Manager recommending approval of Purchase of Service agreements with
Dubuque Area Labor Management Council ($15,443), Helping Services of Northeast
Iowa (1,964), Operation: New View (16,708), Project Concern - Foster Grandparent
Program ($5,435), Retired and Senior Volunteer Program (7,341), and Substance
Abuse Services Center ($12,390).
Suggested Disposition: Receive and File; Approve
Agreements - MVM DALMC - Staff Memo DALMC Agreement Helping Services - Helping Services
Memo Staff Memo Agreement
New View - Staff New View Agreemenl Proj Concern - Staff Prej Concern RSVP - Staff Memo
Memo Memo Agreement
RSVP Agreement SASC - Staff Memo SASC Agreement
QHQ Rezoning - Request for Direction
City Manager requesting City Council direction regarding the role of City staff with
respect to the QHQ rezoning request west of the Northwest Arterial and east of
Samantha Drive.
Suggested Disposition: Receive and File; Council Direction
QHQ - MVM Memo QHQ - Staff Memo Council Minutes Neighborhood Ltr
T-Corp Rockdale Road Development
City Manager requesting City Council direction regarding the purchase of a second
access for emergency vehicles for the T-Corp Rockdale Road Development.
Suggested Disposition: Receive and File; Council Direction
T-Corp - MVM Memc
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National League of Cities
Communication from the National League of Cities requesting designation of the City's
voting delegate and alternate voting delegate for the NLC Annual Business Meeting.
Suggested Disposition: Receive and File; Council
NLC Ltr
m
Iowa League of Cities
Communication from Alan Kemp, Iowa League of Cities, advising that the initial meeting
of the University and College City Forum will be held on October 16, 2003 at Grinnell
College.
Suggested Disposition: Receive and File
League Lb'
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address cleady. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition - Chapter 21.5(1)(c)(j) 2001 Code of Iowa
Jeanne F. Schneider
August 28, 2003
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