Eagle Pt Water Pl Chemical CompMEMORANDUM
September 3, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Chemical Compound Wall & Roof Replacement at Eagle Point Water
Plant
Water Department Manager Bob Green recommends initiation of the bidding process
for the Chemical Compound Wall and Roof Replacement Project at the Eagle Point
Water Plant. and further recommends that a public hearing be set for October 20, 2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCYM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser. Assistant City Manager
Bob Green, Water Department Manager
CITY
OF DUBUQUE, IOWA
August 29, 2003
TO: Michael C. VanMilligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Chemical Compound Wall & Roof Replacement at Eagle Point Water Plant
The purpose of this memorandum is to inform you the plans and specifications have
been completed and received from Allen& urbain Architects of Dubuque, Iowa for the
renovation of the Chemical Compound Wall and Roof Replacement at the Eagle Point
Water Plant.
This project provides for the renovation of the Bulk Chemical Storage area. This
project will replace walls and add a roof over our bulk storage area.
The monies budgeted for the construction services for this building project are from the
FY '04 Budget and is in the Engineers' estimated amount of $40,000 dollars. This
estimate is within the allocated monies budgeted 'for this project.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Hearing on Plans and
Specifications
Receipt of Bids
Public Hearing
Award of Contract
Completion
Friday, September 19, 2003
Fdday, October 10, 2003
Thursday, October 9, 2003
Monday, October 20, 2003
Monday, October 20, 2003
90 Days from date of signed
contract
Water Department Staff and I are recommending with your approval that the City'
Council establish a date for the Public Hearing and authorize the City Clerk to advertise
for proposals.
Enclosures
cc: Pauline Joyce, Administrative Services Manager
Bob Ervolino, Assistant Plant Manager
File
sa~c~hemical Wale
Prepared by Robert Green, Water Department Manager 1902 Hawthorne Street 589-4291
RESOLUTION NO.329:-03
PRELINMARY APPROVAL OF PLANS AND SPECIFICATIONS
Whereas, the proposed plans, specifications and form of contract for the
renovation of the Chemical Compound Building at the Eagle Point Water Plant
at 1902 Hawthorne Street, Dubuque, Iowa in the estimated amount of $40,000
dollars have been prepared by the Allen and Urbain Architects of Dubuque, Iowa.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. The proposed plans, specifications and form of Contract are
approved and ordered filed in the office of the City clerk for public inspection.
Passed, approved and adopted this 15th day of September, 2003.
Attest.
Jeanne F. Schneider, City Clerk
Terrance M. Duggan, Mayor
Saved Chemical Wall2
Prepared by Bob Green, Water Dept. Manager 1902 Hawthorne 589-4291
RESOLUTION NO.330-03
FIXING DATE FOR HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
construction of the renovation of the Chemical Compound Building located at the
Eagle Point Water Plant.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That on the 20th day of October 2003 a public hearing will be held at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against proposed plans and specifications, form of
contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in
the newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be not less than four days nor more than twenty days prior to the day
fixed for its consideration. At the hearing, any interested person may appear
and file objections to the proposed plans, specifications, contract, or estimated
cost of the improvement.
Passed, adopted and approved this 15th day of September, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City C!er,
Saved Chemical5
Prepared by Bob Green, Water Department Manager 1902 Hawthorne St. 589-4291
RESOLUTION NO. 331-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the renovation ofthe Chemical Compound Building at Eagle
Point Water Plant at 1902 Hawthorne Street, Dubuque, Iowa is hereby ordered to be
advertised for bids for construction.
Section 2. That the amount of the security to accompany each bid shall be
in the amount which shall conform to the provisions of the notice to bidders hereby
approved as part of the plans and specifications heretofore adopted.
Section 3. That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided to be published in a newspaper
having general cimulation in the City of Dubuque, Iowa, which notice shall not be less
than four days nor more than twenty days prior to the receipt of said bids at 2:00 p.m.
on Thursday, the 9~ day of October, 2003. Bids shall be opened and read by the city
Clerk at said time and will be submitted to the Council for final action at 6:30 p.m.
on the 20th day of October, 2003.
Passed, approved and adopted the 15th day of September, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Terr~nce M. Dug~an,~or~~
Saved Chemical Walt2
Prepared by Bob Green, Water Department Manager 1902 Hawthorne St. 589-4291
RESOLUTION NO. -03
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost of renovation of the Chemical Compound
Building at the Eagle Point Water Plant at 1902 Hawthorne Street, Dubuque,
Iowa. · -
NOTICE IS HEREBY GIVEN: THE City Council of Dubuque, Iowa will
hold a public hearing on the proposed plans and specifications, form of contract
and estimate of the cost for the renovation of the Chemical Compound Building
at the Eagle Point Water Plant with the provisions of Chapter 384, City Code of
Iowa, at 6:30 p.m. on the 20th day of October, 2003 in the Public Library
Auditorium, Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimate of cost are now on file in the office of the City Clerk, at
said hearing, any interested person may appear and file objections thereto
or to the cost of the improvements.
Published by order of the City Council, given on the 15~h day of
September, 2003.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
Saved Chemical4