Library Funding ChoicesSL
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Library Funding Choices
DATE: February 22, 2010
Dubuque
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There are seven choices to fund the Library improvement package requests above the
following that was recommended for funding:
Library
Department
Funding for 4 part-time entry level positions (3,654
hours annually or 1.75 FTE) to staff the
information kiosk located on the second floor of
the historic part of the renovated Library. The
Library Clerks in Adult Services (.85 FTE) will no
longer be required with this staffing model.
Positions would start January 1, 2011.
74 F; 2
To fund all the positions requested by the Library above what was recommended in the
Fiscal Year 2011 budget would cost $347,417.
1. Eliminate some of the Fiscal Year 2011 recommended General Fund recurring
improvement packages:
Airport
Department
City Manager's
Office -
Personnel
This decision package would provide funding the
FAA will require on new taxiway markings by the
end of 2010 by painting holding position signs.
This is the recurring costs for materials and labor.
Not required if thermo painting decision package is
funded.
6,000
Provide for the continuation of the supervisory
training program for 150 supervisors and
managers. This would be the fifth of five sessions
Emergency Provides for 2 hours of on -call pay for the three
Communications Lead Dispatchers who are required to be on -call
every four weeks or 13 times per year,
Housing
Development
Services
Funding for a three-year strategic plan and budget
for a public -private partnership to provide
expansion of the "Bridges Out of Poverty" trainings
1
6,800
3,527
30,000
Housing
Development
Services
Funding for an administrative court which will hold
hearings for housing code appeals. This will
replace the function of the Housing code Appeals
Board. These funds will pay an administrative law
judge.
9,000
Housing
Development
Services
Funding for a full-time Family Self -Sufficiency
Coordinator to increase the opportunities for
economic self-sufficiency for 45 additional Housing
Choice Voucher Participants to enroll In the Family
Self -Sufficiency Program. Funded by the General
Fund until January 1, 2012 when HUD will begin
funding.
50,913
Housing
Development
Services
Provide for the reduction of Section 8 Vouchers
from 1,060 to 900 vouchers which is a reduction in
Section 8 revenue of $52 per month per voucher.
65,520
Information
Services
Provide for the ability to send faxes as PDFs. This
allows a user to attach PDF document without the
hassle of converting it to a faxable document first.
379
Information
Services
Provide for DSG Silver maintenance and support
to the right fax server and the fax board card. This
also allows us to upgrade our fax server to the
latest software version at no charge.
1,125
Police
Department
This improvement package adds 2 new officer
positions in FY 2011 as part of the five-ye_ar Sworn_
Officer Plan. Positions would start on September
1, 2010 and January 1, 2011 in conjunction with
the Iowa Law Enforcement Academy session.
99,864
Police
Department
This improvement package adds a part-time
Records Clerk for 1,295 hours annually (.62 FTE)
to perform tenant background checks, assist with
the Landlord Notification System and perform
document scanning.
21,445
Police
Department
Funding for compensation to pay overtime hours
for DLEC Records Division staff to convert our
current paper records system into a paperless
environment.
2,029
2
Recreation
Division
Provides for transportation and supervision for
children at the Boys' and Girls' Club and Prescott
School playground to participate in our Boys'
Baseball, Girls' Softball, and golf lesson morning
programs.
2,500
2. Eliminate a recurring General Fund expenditure in the operating budget that is
not a Fiscal Year 2011 improvement package; in other words, the item has been
in the budget in past years.
3. Reduce a General Fund non -recurring improvement package expense and
transfer the recurring funding problem into Fiscal Year 2012, which is already
facing an approximately 7% property tax increase on the average homeowner:
Airport
Department
Emergency
Communication
Fire
Department
Fire
Department
Fire
Department
Housing/Comm.
Dev.
This decision package would provide funding the
FAA will require on new taxiway markings by the
end of 2010 by painting holding position signs. This
is the one time layout and painting. Not required if
thermo painting decision package is funded.
Provides for a computer and two large monitors that
are designed for 24 hour — 7 day per week use
Provide for the purchase of an Autopulse Automatic
CPR machine, Pulse Ox and Nitrox units for the
fourth ambulance placed in service this year.
10,850
8,187
Provide for the purchase of five thermal imager
cameras for the engine and ladder truck companies.
Provide for the purchase of battery
analyzer/exerciser for the rechargeable batteries
used by the department.
20,500
57,500
Provide for the purchase of seven digital cameras
on the frontline response engines and ladder trucks.
Funding for five CO2 detectors for Housing
Inspectors
HousinglComm. Funding for cameras, software and carrying cases
Dev. for Housing Inspectors
4,370
2,100
1,000
600
3
Information
Services
Provide for the upgrade of the VMware licenses
from the vSphere Enterprise edition to the vSphere
Enterprises + edition. This upgrade will give us the
VMotion functionality as well at the ability to more
fully utilize the server's multicore processors.
17,868
Information
Services
Provide for the purchase of eight 1TB hard drives to
finish populating the disk array,
10,520
Information
Services
Provide for the purchase of the Loglogic PCI
compliance suite. This would provide proof of PCI
compliance for financial audits and help to protect
the City form the liability from being out of
compliance.
6,000
Information
Services
Provide for the ability to send faxes as PDFs, Thls
allows a user to attach PDF document without the
hassle of converting It to a faxabie document first.
1,895
Legal
Office furniture for full -time -Assistant City Attorney
position.
3,050
Library
Department
Provide for the purchase of three Adobe software
licenses.
1,200
Police
Department
Uniforms, police academy, weapons and related
expenses for 2 new officer positions in FY 2011 as
part of the five-year Sworn Officer Plan.
17,514
Police
Department
This Improvement package adds the workstation,
computer, phone and chair for a part-time Records
Clerk to perform tenant background checks.
9,200
4. Reduce a Fiscal Year 2011 General Fund non -recurring expenditure that is not
an improvemen package, like a CIP, and transfer the recurring funding question
into Fiscal Year 2012.
5. Spend some of the $1.5 million increase in reserves designed for an economic
emergency and to increase the health care fund reserves. This also is a non-
recurring source, so it merely transfers the recurring funding question into Fiscal
Year 2012.
6. Increase the amount of gaming revenues that go into the General Fund. The
City receives revenues from gaming that are recurring, i.e., the annual lease
payment from the Dubuque Racing Association. The City puts 85% of these
revenues into the General Fund for property tax relief. The City puts 15% of
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these funds into the Capital Improvement budget. This provides a cushion so
that in years that gaming revenues are down or if additional competition is
introduced into the gaming market, like potential Native American Casinos in
Shullsburg or Beloit, the property taxes would not need to be boosted to cover
lost revenues to the General Fund.
The immediate impact of changing this percentage would be that several Capital
Improvement Projects would need to be canceled in each of the next 5 years of
the recommended CIP, totaling approximately $1.75 million.
To fund the $347,417 of employee -related improvement packages requested by
the Library, the split of gaming revenues that go towards property tax relief would
need to increase to 89.2% ($351,581 of additional revenue to the General Fund).
7. Increase the property tax impact on the average homeowner in Fiscal Year 2011
above the 2.47% (assuming the homestead property tax credit is funded 100%
by the State) creating a recurring funding source. Each 1 % increase generates
$195,226. To fund the $347,417 would increase the property tax increase by
1.79%, for a total increase of 4.26%.
While these are the tougher choices, 1 hope that you will look at #1, #2 and #7 as the
only viable options.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jennifer Larson, Budget Director
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