Pennsylvania Avenue Safety Improvments IA 32 to Vizaleea Drive AcceptanceMasterpiece on the Mississippi
Dubuque
kiltd
All- AmmicaCity
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements
Project, Phase II
CIP 1012077 - Hempstead Signal and TSF Improvements
DATE: September 20, 2010
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project,
as completed by McDermott Excavating, in the final contract amount of $316,390.70,
which is a 1.99% increase from the original contract in the amount of $310,221.51.
concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Masterpiece on the Mississippi
Michael C. Van Milligen, City Manager
TO:
FROM: Gus Psihoyos, City Engineer
Dubuque
M- *m.dcaptr
1111 II
2007
SUBJECT: Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements
Project, Phase II
CIP 1012077 - Hempstead Signal and TSF Improvements
DATE: September 17, 2010
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project, Phase
II.
BACKGROUND
The Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project,
Phase II involved the following improvements:
- Addition of a right -turn lane on the westbound approach at the Hempstead High
School parking lot entrance.
- Upgrade of existing traffic signals with ITS control cabinet and interconnect.
- Addition of fencing on the west side of Hempstead high School near the bus lane.
DISCUSSION
The Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety Improvements Project,
Phase II was completed by McDermott Excavating of Dubuque, Iowa, in the final
contract amount of $316,390.70, which is a 1.99% increase from the original contract in
the amount of $310,221.51.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $316,390.70.
BUDGET IMPACT
The project cost summary for the Pennsylvania Avenue from IA 32 to Vizaleea Drive
Safety Improvements Project, Phase II is as follows:
Bid Award Final
Construction Contract $310,221.51 $316,390.70
Consultant IIW Design Fee* 28,849.86 32,387.75
Construction Engineering & Inspection* 47,602.27 22,993.09
Equipment Purchase ( Traffic Cabinet) - 12,910.00
Total Project Cost $386,673.64 $384,681.54
*Not eligible for Traffic Safety Improvement Funding. Reimbursement will be the responsibility of the
Dubuque Community School District.
The project funding summary is as follows:
CIP No. Fund Description
1012077 Traffic Safety Improvement Funds
ACTION TO BE TAKEN
Dubuque Community School District
(Consultant IIW Design Fee and Construction Engineering &
Inspection) 55,380.84
Total Project Funding $384,681.54
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $316,390.70 to
McDermott Excavating for the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety
Improvements Project, Phase II.
Prepared by Greg Doeden, Civil Engineer II
cc: Kent Ellis, PE — Iowa Department of Transportation
Ron Holm, Dubuque Community School District
Kris Hall, Dubuque community School District
Jenny Larson, Budget Director
Mark Dalsing, Police Chief
Don Vogt, Public Works Director
Bob Schiesl, Assistant City Engineer
Jon Dienst, PE
Bill Schlickman, Traffic Engineering Assistant
Fund Amount
$329,300.70
ACCEPTING THE PENNSYLVANIA AVENUE FROM IA 32 TO VIZALEEA DRIVE
SAFETY IMPROVEMENTS PROJECT, PHASE II AND AUTHORIZING THE
PAYMENT OF THE CONTRACT AMOUNT TO THE CONTRACTOR
RESOLUTION NO. 382 -10
Whereas, the Public Improvement Contract for the Pennsylvania Avenue from IA
32 to Vizaleea Drive Safety Improvements Project, Phase II (the Project) has been
completed and the City Engineer has examined the work and filed a certificate stating
that the Project has been completed according to the terms of the Public Improvement
Contract and that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Traffic Safety Improvements Funds and the Dubuque Community School District
Fund appropriation for the contract amount of $316,390.70 less any retained
percentage provided for therein as provided in Iowa Code chapter 573, and to pay such
retainage only in accordance with the provisions of Iowa Code chapter 573.
Attest:
Passed, approved and adopted this 4 th day of October, 2010.
Jeanne F. Schneider, CMC
City Clerk
Karla A. Braig, Mayor Pq -Tem
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE
PENNSYLVANIA AVENUE FROM IA 32 TO VIZALEEA DRIVE SAFETY
IMPROVEMENTS PROJECT, PHASE II
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Pennsylvania Avenue from IA 32 to Vizaleea Drive Safety
Improvements Project, Phase II, that the Project has been performed in compliance with
the terms of the Public Improvement Contract, and that the total cost of the completed
work is $384,681.54. //
Dated this d day o l hf,.2010.
Filed in the office of the City Clerk on the __'day
Ci y Engineer
eanne F. Schneider, CMC, City Clerk
PAYMENT NO: COUNCIL FINAL
CONTRACTOR: McDermott Excavating
1 MOBILIZATION & MISCELLANEOUS
2 EXCAVATION CLASS 10, ROADWAY
3 SODDING
4 REMOVE PAVEMENT
5 REMOVAL OF SIDEWALK
6 REMOVE CURB & GUTTER
7 TRAFFIC SIGNALIZATION REMOVAL
8 PAVEMENT MARKING REMOVED
9 PAVEMENT SYMBOL REMOVED
10 PCC DRIVEWAY, 7"
11 SIDEWALK, P.C. CONCRETE, 4 IN.
12 SIDEWALK, P.C. CONCRETE, 6 IN.
13 DETECTABLE WARNING - PANELS
14 HMA PAVEMENT
15 PCC CURB & GUTTER 30"
16 PCC 6" SLOPE CURB, 24"
17 GRADED STONE BASE
18 SUBGRADE STABILIZATION STONE
19 GEOTEXTILE FOR SUBGRADE STABILIZATION
20 SUBDRAIN, 6"
21 CONNECT SUBDRAIN TO INTAKE OR EXISTING HANDHOLE
22 15" RCP
23 SELECT STORM SEWER TRENCH BACKFILL
24 INTAKE, TYPE 1018
25 CONNECT STORM SEWER TO EXISTING INTAKE
26 REMOVE, SALVAGE, AND REINSTALL SIGNS & POSTS
27 INSTALL TRAFFIC SIGN, COMPLETE
28 PAVEMENT MARKINGS, DURABLE PAINT
29 PAVEMENT SYMBOLS, DURABLE PAINT
30 SCHOOL ZONE FLASHER
31 TRAFFIC CONTROL
32 TRAFFIC SIGNAL CONTROL CABINET AND FOUNDATION
City of Dubuque - Engineering Division
Final Payment Form
PROJECT NAME: PENNSYLVANIA AVENUE FROM IA 32 TO VIZALEEA DRIVE
SAFETY IMPROVEMENTS PROJECT PHASE 1I
BID ITEM DESCRIPTION
UNIT
LS
CY
SY
SY
SY
LF
LS
LS
EA
SY
SY
SY
SF
TON
LF
LF
TON
TON
SY
LF
EA
LF
TON
EA
EA
EA
EA
STA
EA
EA
LS
EA
33 TRAFFIC SIGNALIZATION LS
34 INSTALL OPTICOM SYSTEM & RECEIVERS EA
35 FIBER VAULT, SQUARE EA
36 24 " ROUND HANDHOLES EA
37 QUAZITE #PG1730 BA24 WITH LID MARKED "TRAFFIC" EA
38 CONNECT TO EXISTING FIBER VAULT OR HANDHOLE EA
39 FIBER CABLE; 48 SINGLE MODE AND 24 MULTIPLE MODE LF
40 #6 XHHW CONDUCTOR OR #6 THHN CONDUCTOR LF
41 #10 XHHW CONDUCTOR LF
42 PRE EMPT CABLE (OPTICOM P138) LF
43 12C #14 SIG LF
44 #6 1C GROUND LF
45 #10 1C TRACE LF
46 TRENCH FOR CONDUIT LF
47 CONDUIT, RIGID PVC, 2" (IN TRENCH) LF
48 4 -1" CONDUITS (PLACED IN EXISTING 4" CONDUIT) LF
49 CONDUIT, RIGID PVC, 4" WITH 4 - 1" CONDUITS (IN TRENCH) LF
50 CONDUIT, RIGID PVC, PUSHED, 4" WITH 4 - 1" CONDUITS LF
51 CONDUIT, RIGID PVC, PUSHED, 2" LF
52 CHAIN LINK FENCE, 48" LF
CHANGE ORDER - (EXTRA WORK ITEMS):
C1 15" Dia., PVC SDR26, Storm Sewer
C2 Hydro-seeding
C2 M4 Concrete
TOTAL CONSTRUCTION CONTRACT:
CONSULTANT IIW DESIGN FEE:
CONSTRUCTION ENGINEERING & INSPECTION:
EQUIPMENT PURCHASE (TRAFFIC CABINET):
TOTAL PROJECT COST:
UNIT COST
CONTRACT AMOUNT: 8310,221.51
85,900.00
$6.30
$7.56
85.35
$4.30
81.95
8389.00
$2,700.00
$64.80
$34.55
827.72
830.60
812.00
$84.50
814.95
$15.90
813.90
815.30
$1.80
$5.75
850.00
$22.50
$10.05
81,523.00
$230.00
$132.00
$220.00
8216.00
$252.00
$4,872.00
$3,240.00
817,320.00
835,198.00
83,311.00
82,410.00
81,073.00
$940.00
$528.00
$3.98
$1.17
$1.02
81.50
$2.50
81.17
$1.02
87.00
$3.70
85.90
88.07
823.80
$13.60
825.00
QUANTITY
TO DATE
TOTAL AMOUNT EARNED TO DATE - BASE BID:
DATE: September 20, 2010
AMOUNT EARNED
TO DATE
1
600
807.4
346.4
401.0
522
1
1
19
72.94
388.9
142.6
84
329.97
581.8
151.5
800.25
363.83
0
455.5 $ 2,619.13
O $ -
O $
100 $ 1,005.00
2 $ 3,046.00
O $ -
3 $ 396.00
O $ -
138.31 $ 29,874.96
21 $ 5,292.00
1 $ 4,872.00
1 $ 3,240.00
1 $ 17,320.00
1 $ 35,198.00
4 $ 13,244.00
5 $ 12,050.00
2 $ 2,146.00
1 $ 940.00
3 $ 1,584.00
3,866 $ 15,386.68
1,572.5 $ 1,839.83
1,402.5 $ 1,430.55
60 $ 90.00
400 $ 1000.00
630 $ 737.10
2 859 $ 2,916.18
870 $ 6,090.00
367 $ 1,357.90
230 $ 1,357.00
860 $ 6,940.20
1,556 $ 37,032.80
162 $ 2,203.20
85 $ 2,125.00
$ 5,900.00
$ 3,780.00
$ 6,103.94
$ 1,853.24
$ 1,724.30
$ 1,017.90
$ 389.00
$ 2,700.00
$ 1,231.20
$ 2,520.08
$ 10,780.31
$ 4,363.56
$ 1,008.00
$ 27,882.47
$ 8,697.91
$ 2,408.85
$ 11,123.48
$ 5,566.60
$ 312,384.351
LF $15.50 145 $ 2,247.50
SY $1.53 990.1 $ 1,514.85
CY 816.00 15.25 $ 244.00
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL AMOUNT EARNED TO DATE:
$ 316,390.70 1
$ 32,387.751
822,993.09 1
$ 12,910.00 1
$ 384,681.54 1
4,006.35
1 $ 316,390.70 1
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement
APPROVED:
APPROVED.
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
r� CERTIFICATE OF THE CONTRACTOR:
The undersigned, ` C �T �xe RUh1 t J(-
contractor for the above improvement, does hereby
accept the above 'Total Due Contractor, as full settlement for all claims for said improvement.
/
CONTRACTOR: I r C O�-rt^l!% '- La t/
BY
TITLE. StA p t C V SGr
DATE: -- —10
Form 640003
8 -00 wd
COMPANY: City of Dubuque
ADDRESS: 50 West 13 Street
KIND OF WORK: Traffic Safety Improvement - Phase I & II
AGREEMENT DATE: April 20, 2009 FIELD COMPLETION DATE: October 15, 2009
This is to certify that the work covered by the above referenced agreement has been completed in accordance with said
agreement and is hereby acce ect to final audit of costs.
SIGNATURE:
*SIGNATURE:
Approved and work accepted by the Board of Supervisors /City Council of Dubuque, Iowa
this Day of
this
Project Engineer (Res. Construction) (Res. Maintenance) (County) (City) (Consultant)
District (Construction) (Maintenance) (Local Systems) Engineer
Day of
*On Local State Assisted
Projects District does
NOT certify but
acknowledges
completion of project.
1 Iowa Department of Transportation
*NO CERTIFICATE of COMPLETION and
FINAL ACCEPTANCE of AGREEMENT WORK
DATE: (Z ` , 2010
Year
['Copies to District
['Office of Audits
COUNTY /CITY: Dubuque
PROJECT NO.: CS -TSF- 2100(644)- -85 -31
2010
Year
SIGNATURE:
DATE:
Chairman/Mayor
2010
Year
Acknowledge completion of project in accordance with referenced agreement by the Iowa Department of Transportation
2010 .
Year
SIGNATURE:
Iowa Department of Transportation
DO NOT WRITE IN THIS BOX. CENTRAL OFFICE USE ONLY.
(Check or Initial Appropriate Box)
❑ Copy to Company
❑ Original to Files