Chavenelle Drive 2010 PC Concrete Pavement Repair Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Drive - 2010 PCC Concrete Pavement Repair Project
CIP 3601481
DATE: September 20, 2010
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Michael C. Van Milligen
Dubuque
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AII•AmedcaCity
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2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Chavenelle Drive — 2010 PCC Concrete Pavement Repair Project, as completed
by Horsfield Construction, Inc., in the final contract amount of $37,986.10, which is a
58.2% increase from the original contract in the amount of $24,018.00. During the
project a storm sewer failure was found; therefore, the project increase was to cover the
cost of the repair and the associated pavement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Man
FROM: Gus Psihoyos, City Engineer
SUBJECT: Chavenelle Drive — 2010 PCC Concrete Pavement Repair Project
CIP 3601481
DATE: September 20, 2010
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Chavenelle Drive — 2010 PCC Concrete Pavement Repair Project.
BACKGROUND
Dubuque
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AMamataCity
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2007
The Chavenelle Drive — 2010 PCC Concrete Pavement Repair Project involved the
replacement of the existing concrete pavement located just to the west of the intersection of
Chavenelle Drive and Synergy Court.
The project was awarded based on a competitive quotation process for public improvements in
accordance with Iowa Code, §384.103 and §364.12(3)(c).
DISCUSSION
The Chavenelle Drive — 2010 PCC Concrete Pavement Repair Project was completed by
Horsfield Construction, Inc. of Epworth, Iowa, in the final contract amount of $37,986.10, which
is a 58.2% increase from the original contract amount of $24,018.00. During the project, a
storm sewer failure was found; therefore, the project increase was to cover the cost of the
repair and the associated pavement.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment of the
contract amount of $37,986.10 to Horsfield Construction, Inc. for the Chavenelle Drive — 2010
PCC Concrete Pavement Repair Project.
BUDGET IMPACT
The project cost summary for the Chavenelle Drive — 2010 PCC Concrete Pavement Repair
Project is as follows:
Construction Contract
Construction Engineering & Inspection
Total Project Cost
The project funding summary is as follows:
CIP No. Fund Description
3601481 Site B Industrial Park
7201066 General Storm Repairs
Total Project Funding
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the improvements and
to authorize the payment of the contract amount of $37,986.10 to Horsfield Construction, Inc.
for the Chavenelle Drive — 2010 PCC Concrete Pavement Repair Project.
cc: Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
Award Final
$ 24, 018.00 $ 37, 986.10
4,611.42 1,956.46
$ 28,629.42 $ 39,942.56
Fund Amount
$ 27,019.56
12,923.00
$ 39,942.56
RESOLUTION NO. 383 -10
ACCEPTING THE CHAVENELLE DRIVE — 2010 PCC CONCRETE PAVEMENT
REPAIR PROJECT AND AUTHORIZING THE .PAYMENT OF THE CONTRACT
AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Chavenelle Drive — 2010 PCC
Concrete Pavement Repair Project (the Project) has been completed and the City
Engineer has examined the work and filed a certificate stating that the Project has been
completed according to the terms of the Public Improvement Contract and that the City
Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Site B Industrial Park and General Storm Repair appropriations for the contract
amount $37,986.10 less any retained percentage provided for therein as provided in
Iowa Code chapter 573, and to pay such retainage only in accordance with the
provisions of Iowa Code chapter 573.
Attest:
Jeanne F. Schneider, CMC
City Clerk
Passed, approved and adopted this 4 day of October, 2010.
(o ALL:e4
Karla A. Braig, Mayor Prfj -Tem
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CHAVENELLE
DRIVE — 2010 PCC CONCRETE PAVEMENT REPAIR PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Chavenelle Drive — 2010 PCC Concrete Pavement Repair Project,
that the Project has been performed in compliance with the terms of the Public
Improvement Contract, and that the total cost of the completed work is $39,942.56.
Dated this day
010.
City Engineer
Filed in the office of the City Clerk on thejday �.r! %/ / ' 10.
anne F. Schneider, CMC, City Clerk
PAYMENT NO: COUNCIL FINAL
City of Dubuque - Engineering Division
Final Payment Form
PROJECT NAME: CHAVENELLE DRIVE - 2010 PCC CONCRETE PAVEMENT REPAIR PROJECT
CONTRACTOR: HORSFIELD CONSTRUCTION, INC.
BID ITEM DESCRIPTION
0010 Concrete, Full -Deph Sawcut
0020 Pavement Removal
0030 Excavation, Unclassified
0040 3" Crushed Stone Base
0050 Graded Stone Base
0060 PC Concrete Pavement, (12 ") wMtegral Curb, Class "C ",
Continuously Reinforced
0070 Traffic Control & Safety Control
CHANGE ORDER (ITEM DESCRIPTION)
C1 Storm Sewer Repair LS $8,415.00
C1 8" PCC Pavement SY $49.00
C1 Hydro-Seeding LS $450.00
APPROVED:
APPROVED:
UNIT
LF
SY
CY
TON
TON
SY
UNIT COST
$4.00
$8.00
$10.00
$15.00
$15.00
$63.00
LS $2,500.00
CONTRACT AMOUNT: $24,018.00
TOTAL AMOUNT EARNED TO DATE - BASE BID:
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL AMOUNT EARNED TO DATE - CHANGE ORDERS:
TOTAL DUE CONTRACTOR:
ENGINEERING:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY MANAGER:
CERTIFICATE OF THE CONTRACTOR:
$ 37,986.101
$1,956.46 1
accept the above 'Total Due Contractor", as full settlement for all claims for s�p rovem ent.
CONTRACTOR:
BY: Mc % /'; SX
TITLE: / 15e7 , - /A GFi�
DATE: / L`d
1 $39,942.56 1
Michael Van M' I gen, City Manager
City of Du owa
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
DATE: September 14, 2010
QUANTITY
TO DATE
AMOUNT EARNED
TO DATE
$ 472.00
$ 2,712.00
$ 1,920.00
118
339
192
0
96.54 $ 1,448.10
247.0 $ 15,561.00
1 $ 2,500.00
$ 24,613.10
1 $ 8,415.00
92.0 $ 4,508.00
1 $ 450.00
1 $ 13,373.00
$ 37,986.101
I hereby certify that the above statement shows in detail the correct ajffotfit of all work required to complete the above improvement.
The undersigned, contractor for the above improvement, does hereby