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Minutes Historic Pres 8 21 03MINUTES flleST01 IC REGULAR SESSION Thursday, August 21, 2003 5:00 p.m. Auditorium, Carnegie Stout Library 360 W. 11th Street, Dubuque, Iowa D FT PRESENT: Chairperson Chris Wand; Commission Members Chds Olson, Mike Coty, Mary Loney Bichell, John Whalen and Terry Mozena; Staff Members Laura Carstens and Wally Wernimont. ABSENT: None. AFFIDAVIT OF COMPUANCE: Staff presented an Affidavit of Compliance verifying the meeting was being held in compliance with the Iowa Open Meetings Law. CALL TO ORDER: The meeting was called to order by Chairperson Wand at 5:01 p.m. MINUTES: Motion by Wand, seconded by Mozena, to approve the minutes of the July 17, 2003 meeting as submitted. Motion was approved by the following vote: Aye - Mozena, Coty, Loney Bichell, Olson and Wand; Nay - None. BUILDING SERVICES REPORT ON ENFORCEMENT: Building Services Manager Rich Russell was not in attendance to report on the current enforcement issues. The Commission referred to memos submitted with their packets. 1075 Melrose Terrace- Demolition by Ne,qlect: The Commission discussed the memo submitted with their application indicating that Rich Russell is notifying the property owner of demolition by neglect. 1163 Hi,qhland Place: Staff Member Wernimont indicated that Building Services Manager Rich Russell contacted him regarding John and Shihata Richardson for the deteriorated porch at 1163 Highland Place. He indicated that Mr. Richardson has met with Mr. Russell to discuss his plan of action and submit a timeline for completing repairs. 180 Main Street: The Commission reviewed the memo submitted with their packet regarding the east fagade of 180 Main Street. The Commission noted that they would like to be updated at their next meeting regarding the enforcement procedure. 342 Main Street: The Commission noted that they would like Mr. Russell to report on the Demolition by Neglect for 342 Main Street (Silver Dollar Restaurant). They also noted that the property has been identified as one of Iowa's Most Endangered Properties. NOTE: Commissioner Whalen arrived at 5:04 p.m. Minutes - Historic Preservation Commission August 21, 2003 Page 2 643 Chestnut Street: The Commission indicated that they would like Mr. Russell to inspect the property and to report back to the Commission about the front porch. The Commission indicated that the proposed porch overhang is not what was approved at a previous Historic Preservation Commission meeting. Joe Ploessl was not present and the Commission moved the design review to the end of the meeting. DESIGN REVIEW: Application of Greg & Peggy Stover for a Certificate of Appropriateness to construct an addition for property at 1145 Locust Street located in the Jackson Park Historic Preservation District. Greg Stover presented his application to the Commission. He discussed the history of the structure and the addition that was constructed in 1932. He also discussed the demolition process of the existing brick garage, for which he received HPC approval for from the Commission. He discussed constructing a new octagon addition at the rear of the building. He noted that the foundation will be composed of Quartsite stone to match the existing stone on the original structure. He indicated that the addition will have a 12:12 roof pitch on the front facing Bluff Street and a fiat roof on top. A balcony located in a large gable will be constructed on the fiat portion of the roof. Mr. Stover referred to the 1932 blueprints of the proposed addition. He indicated that the railing design will be copied from the other railings located on the existing structure. Mr. Stover indicated that on the submitted diagrams that the rear entrance will not be installed, and instead a pond will be constructed for landscaping. He indicated that all flashing on the structure will be composed of copper. Mr. Stover referred to the use of wood siding (redwood or cedar), recycled wood siding or architectural metal siding for covering the walls of the addition. Mr. Stover indicated that at this time the octagonal addition located off the comer of the structure would not be constructed until next spring. He indicated the octagon addition would be constructed on piers for the foundation in order to install decorative ironwork. He indicated that the copper cresting located on the existing structure will be carried throughout the addition. Staff Member Wemimont reviewed the property history regarding the previous Historic Preservation Commission approvals, recycling of coping stone from a 1932 garage, and previous Historic Preservation Commission approvals for use of Hardy Plank at 540 Wilbur Street and 971 Bluff Street. The Commissioners discussed the options and the vagueness of the plan. Mr. Stover clarified that the addition will be built on the existing footprint and existing details will be duplicated on the addition. Chairperson Wand noted that the Commission must be consistent in what types of plans and level of detail that is expected to be on the plans. He noted lack of dimensions and details on the plans. Mr. Stover offered to delay the siding approval until next spring when he can have samples. Commissioner Olson was concerned about repercussions of approving a sketch plan without details. Minutes - Historic Preservation Commission August 21, 2003 Page 3 Commissioner Whalen expressed unlikelihood of HPC support for Hardy plank siding. He also said he thought the concept was good, but he too was concerned about what the final product would look like without details. The Commission discussed giving approval to the concept with future approvals for details in materials in the spring. He will be working on existing footprint and closing it in for the winter. He indicated that the large gable will be built out so he can enclose it for the winter. He indicated that next summer the concrete will be poured and the stone will be constructed for the octagon addition. He also indicated that he would build a basic dormer on the second floor, and that the third floor dormer will wait until spring. Mr. Stover reviewed the construction scheduled for vadous components with the Commission. He noted that on the elevations, there should be a narrow window between the two double windows on the west side to match the pattern of the double single double windows on the rest of the house. The Commission discussed approving portions of the request and to have Mr. Stover come back next spring with concrete details. Motion by Olson, seconded by Whalen, to approve the addition of a new roof and framing up to the second floor with dormers as shown in plans with asphalt shingles to match the rest of the structure until the entire structure is reroofed, allowing rubber roofing on the flat portion of the roof, allowing wood siding on the rear addition, and pending approval of final plans and details until next spdng, allowing wood windows with wood screens and storms as submitted. Motion was approved by the following vote: Aye - Mozena, Whalen, Coty, Loney Bichell, Olson and Wand; Nay - None. DESIGN REVIEW: Application of Ron Helbing/Design Center Inc. for a Certificate of Appropriateness for property located at 200 Main Street and located in the Old Main Historic Preservation District. Ron Helbing, representing Design Center, Inc., presented the application. He indicated that the sign will be composed of vinyl lettering installed on the existing metal facade of the building. He indicated that the side will not be lit internally or externally on the building. The Commission discussed the possible use of the fleur de lis design on each side to help balance the sign. The Commission noted the use of vinyl lettering and the installation on the metal siding. Staff Member Wernimont noted that the applicant is seeking a sign variance from the Zoning Board of Adjustment, and that if approved, the Commission should place a condition on the approval, stating that the approval is contingent upon receiving approval from the Zoning Board of Adjustment for a sign variance. Motion by Wand, seconded by Whalen, to approve the sign as presented, with a recommendation to add a fleur de lis design and contingent upon receiving approval from the Zoning Board of Adjustment. Motion was approved by the following vote: Aye - Mozena, Coty, Loney Bichell, Whalen, OIson and Wand; Nay - None. Minutes - Historic Preservation Commission August 21, 2003 Page 4 DESIGN REVIEW: Application of Joe PIoessl for a Certificate of Appropriateness/ Historic Homeowner Grant for property located at 509 Loras Boulevard to tuckpoint structure located in the W. 11th Street Historic Preservation District. Joe Ploessl was not in attendance, and the Commission decided to proceed with the application. Staff Member Wernimont reviewed the staff report for the proposed work and historic preservation homeowner grant application. He noted Fred Jackson Tuckpointing bid include designation of areas to be tuckpointed. He noted that the applicant meets grant guidelines. He indicated that the grant is for only $5,000 and Mr. Ploessl has indicated he would like to select Fred Jackson Tuckpointing to conduct the work. He noted that both bids exceeded the $5,000 grant amount. Commissioners discussed concerns with tuckpointing methods proposed by Fred Jackson Tuckpointing. They indicated concerns with pressurized water and using caulk instead of mortar. The Commissioners discussed using a future educational session for contractors regarding tuckpointing and compliance with the Secretary of the Interior Standards. The Commission indicated that they would approve the application with the condition that mortar be used instead of caulking. Motion by Wand, seconded by Olson, to approve a $5,000 Historic Preservation Homeowner Grant with the requirement that all work comply with the Secretary of the Interior Standard's for Masonry Restoration and materials, and that the Building Department provide sufficient inspection to insure that the Secretary of Interior Standards are followed. Motion was approved by the following vote: Aye - Mozena, Whalen, Coty, Loney Bichell, Olson and Wand; Nay - None. Membership for Historic Preservation Commission: Commissioners discussed the proposed ordinance to establish two additional at-large members to the Historic Preservation Commission, Corporation Counsel Barry Lindahl's comments and CLG Coordinator Kerry McGrath's comments. The Commissioners also discussed past vacancies for the Old Main Historic Preservation District and the requirement for the licensed architect position. Motion by Wand, seconded by Whalen, to recommend the City Council approve the Ordinance as submitted. Motion was approved by the following vote: Aye - Mozena, Coty, Loney Bichell, Olson, Whalen and Wand; Nay - None. Downtown Planning Committee Minutes: Staff Member Laura Carstens noted that Jim Gibbs is still serving as the Historic Preservation Commission representative on the Downtown Planning Committee. MINUTES REGULAR SESSION Thursday, August 21, 2003 5:00 p.m. Auditorium, Carnegie Stout Library 360 W. 11th Street, Dubuque, Iowa DP, AFT PRESENT: Chairperson Chris Wand; Commission Members Chris Olson, Mike Coty, Mary Loney Bichell, John Whalen and Terry Mozena; Staff Members Laura Carstens and Wally Wernimont. ABSENT: None. AFFIDAVIT OF COMPLIANCE: Staff presented an Affidavit of Compliance verifying the meeting was being held in compliance with the Iowa Open Meetings Law. CALL TO ORDER: The meeting was called to order by Chairperson Wand at 5:01 p.m. MINUTES: Motion by Wand, seconded by Mozena, to approve the minutes of the July 17, 2003 meeting as submitted. Motion was approved by the following vote: Aye - Mozena, Coty, Loney Bichell, Olson and Wand; Nay - None. BUILDING SERVICES REPORT ON ENFORCEMENT: Building Services Manager Rich Russell was not in attendance to report on the current enforcement issues. The Commission referred to memos submitted with their packets. 1075 Melrose Terrace - Demolition by Ne,qlect: The Commission discussed the memo submitted with their application indicating that Rich Russell is notifying the property owner of demolition by neglect. 1163 Hi,qhland Place: Staff Member Wernimont indicated that Building Services Manager Rich Russell contacted him regarding John and Shihata Richardson for the deteriorated porch at 1163 Highland Place. He indicated that Mr. Richardson has met with Mr. Russell to discuss his plan of action and submit a timeline for completing repairs. 180 Main Street: The Commission reviewed the memo submitted with their packet regarding the east fa(~ade of 180 Main Street. The Commission noted that they would like to be updated at their next meeting regarding the enforcement procedure. 342 Main Street: The Commission noted that they would like Mr. Russell to report on the Demolition by Neglect for 342 Main Street (Silver Dollar Restaurant). They also noted that the property has been identified as one of Iowa's Most Endangered Properties. NOTE: Commissioner Whalen arrived at 5:04 p.m. Minutes - Historic Preservation Commission August 21, 2003 Page 2 643 Chestnut Street: The Commission indicated that they would like Mr. Russell to inspect the property and to report back to the Commission about the front porch. The Commission indicated that the proposed porch overhang is not what was approved at a previous Historic Preservation Commission meeting. Joe Ploessl was not present and the Commission moved the design review to the end of the meeting. DESIGN REVIEW: Application of Greg & Peggy Stover for a Certificate of Appropriateness to construct an addition for property at 1145 Locust Street located in the Jackson Park Historic Preservation District. Greg Stover presented his application to the Commission. He discussed the history of the structure and the addition that was constructed in 1932. He also discussed the demolition process of the existing brick garage, for which he received HPC approval for from the Commission. He discussed constructing a new octagon addition at the rear of the building. He noted that the foundation will be composed of Quartsite stone to match the existing stone on the original structure. He indicated that the addition will have a 12:12 roof pitch on the front facing Bluff Street and a fiat roof on top. A balcony located in a large gable will be constructed on the fiat portion of the roof. Mr. Stover referred tothe 1932 blueprints ofthe proposed addition. He indicated that the railing design will be copied from the other railings located on the existing structure. Mr: Stover indicated that on the submitted diagrams that the rear entrance will not be installed, and instead a pond will be constructed for landscaping. He indicated that all flashing on the structure will be composed of copper. Mr. Stover referred to the use of wood siding (redwood or cedar), recycled wood siding or architectural metal siding for covering the walls of the addition. Mr. Stover indicated that at this time the octagonal addition located off the corner of the structure would not be constructed until next spring. He indicated the octagon addition would be constructed on piers for the foundation in order to install decorative ironwork. He indicated that the copper cresting located on the existing structure will be carried throughout the addition. Staff Member Wernimont reviewed the property history regarding the previous Historic Preservation Commission approvals, recycling of coping stone from a 1932 garage, and previous Historic Preservation Commission approvals for use of Hardy Plank at 540 Wilbur Street and 971 Bluff Street. The Commissioners discussed the options and the vagueness of the plan. Mr. Stover clarified that the addition will be built on the existing footprint and existing details will be duplicated on the addition. Chairperson Wand noted that the Commission must be consistent in what types of plans and level of detail that is expected to be on the plans. He noted lack of dimensions and details on the plans. Mr. Stover offered to delay the siding approval until next spring when he can have samples. Commissioner Olson was concerned about repemussions of approving a sketch plan without details. Minutes - Historic Preservation Commission August 21, 2003 Page 3 Commissioner Whalen expressed unlikelihood of HPC support for Hardy plank siding. He also said he thought the concept was good, but he too was concerned about what the final product would look like without details. The Commission discussed giving approval to the concept with future approvals for details in materials in the spring. He will be working on existing footprint and closing it in for the winter. He indicated that the large gable will be built out so he can enclose it for the winter. He indicated that next summer the concrete will be poured and the stone will be constructed for the octagon addition. He also indicated that he would build a basic dormer on the second floor, and that the third floor dormer will wait until spring. Mr. Stover reviewed the construction scheduled for various components with the Commission. He noted that on the elevations, there should be a narrow window between the two double windows on the west side to match the pattern of the double single double windows on the rest of the house. The Commission discussed approving portions of the request and to have Mr. Stover come back next spring with concrete details. Motion by Olson, seconded by Whalen, to approve the addition of a new roof and framing up to the second floor with dormers as shown in plans with asphalt shingles to match the rest of the structure until the entire structure is rereofed, allowing rubber roofing on the flat portion of the roof, allowing wood siding on the rear addition, and pending approval offinal plans and details until next spring, allowing wood windows with wood screens and storms as submitted. Motion was approved by the following vote: Aye - Mozena, Whalen, Coty, Loney Bichell, Olson and Wand; Nay - None. DESIGN REVIEW: Application of Ron Helbing/Design Center Inc. for a Certificate of Appropriateness for property located at 200 Main Street and located in the Old Main Historic Preservation District. Ron Helbing, representing Design Center, Inc., presented the application. He indicated that the sign will be composed of vinyl lettering installed on the existing metal fa(~ade of the building. He indicated that the side will not be lit internally or externally on the building. The Commission discussed the possible use of the fleur de lis design on each side to help balance the sign. The Commission noted the use of vinyl lettering and the installation on the metal siding. Staff Member Wernimont noted that the applicant is seeking a sign variance from the Zoning Board of Adjustment, and that if approved, the Commission should place a condition on the approval, stating that the approval is contingent upon receiving approval from the Zoning Board of Adjustment for a sign variance. Motion by Wand, seconded by Whalen, to approve the sign as presented, with a recommendation to add a fleur de lis design and contingent upon receiving approval from the Zoning Board of Adjustment. Motion was approved by the following vote: Aye - Mozena, Coty, Loney Bichell, Whalen, Olson and Wand; Nay - None. Minutes - Historic Preservation Commission August21,2003 Page 4 DESIGN REVIEW: Application of Joe Ploessl for a Certificate of Appropriateness/ Historic Homeowner Grant for property located at 509 Loras Boulevard to tuckpoint structure located in the W. 11th Street Historic Preservation District. Joe Ploessl was not in attendance, and the Commission decided to proceed with the application. Staff Member Wernimont reviewed the staff report for the proposed work and historic preservation homeowner grant application. He noted Fred Jackson Tuckpointing bid include designation of areas to be tuckpointed. He noted that the applicant meets grant guidelines. He indicated that the grant is for only $5,000 and Mr. Ploessl has indicated he would like to select Fred Jackson Tuckpointing to conduct the work. He noted that both bids exceeded the $5,000 grant amount. Commissioners discussed concerns with tuckpointing methods proposed by Fred Jackson Tuckpointing. They indicated concerns with pressurized water and using caulk instead of mortar. The Commissioners discussed using a future educational session for contractors regarding tuckpoinfing and compliance with the Secretary of the Interior Standards. The Commission indicated that they would approve the application with the condition that mortar be used instead of caulking. Motion by Wand, seconded by Olson, to approve a $5,000 Historic Preservation Homeowner Grant with the requirement that all work comply with the Secretary of the Interior Standard's for Masonry Restoration and materials, and that the Building Department provide sufficient inspection to insure that the Secretary of Interior Standards are followed. Motion was approved by the following vote: Aye - Mozena, Whaien, Coty, Loney Bicheli, Oison and Wand; Nay - None. Membership for Historic Preservation Commission: Commissioners discussed the proposed ordinance to establish two additional at-large members to the Historic Preservation Commission, Corporation Counsel Barry Lindahl's comments and CLG Coordinator Kerry McGrath's comments. The Commissioners also discussed past vacancies for the Old Main Historic Preservation District and the requirement for the licensed architect position. Motion by Wand, seconded by Whalen, to recommend the City Council approve the Ordinance as submitted. Motion was approved by the following vote: Aye - Mozena, Coty, Loney Bichell, Olson, Whalen and Wand; Nay - None. Downtown Planning Committee Minutes: Staff Member Laura Carstens noted that Jim Gibbs is still serving as the Historic Preservation Commission representative on the Downtown Planning Committee. Minutes - Historic Preservation Commission Augu~ 21,2003 Page 5 Warehouse Demolition District: The Commission reviewed two letters from Jeld-Wen Corporation for the proposed warehouse demolition district. Chairperson Wand reviewed his conversations with Jeld-Wen and what information he shared with them. The Commissioners discussed sending the proposal to the City Council on the September 15th Council agenda. Commissioners also discussed notifying all property owners, previous supporters and the Downtown Planning Committee of the meeting for the proposed ordinance. The Commission discussed that in the letter that will be submitted along with the documents to the City Council, that they should state that they would like to have an opportunity to address the Council for any questions. Motion by Whalen, seconded by Wand, to forward the proposed warehouse demolition district to the City Council at the September 15,' 2003 meeting. Motion was approved by the following vote: Aye - Mozena, Whalen, Coty, Loney Bichell, Olson and Wand; Nay - None. Iowa Historic Preservation Alliance: The Commission discussed the copy of the notice from the Iowa Historic Preservation Alliance to Steve Althoff that indicated that the Old German Bank Building has been designated as one of Iowa's Most Endangered Properties. Staff Member Wemimont indicated that the IHPA has already notified the local media that the property has been listed. CLG Grant Phase V: Staff Member Carstens reviewed the HPC original request and the requirement of a survey prior to registration of a property. She indicated that staff recommends that they survey the areas for Fenelon Place and the Broadway neighborhood prior to having them listed. Motion by Whalen, seconded by Wand, to approve the change and ask the City Council to approve the application for the CLG grant. Motion was approved by the following vote: Aye - Mozena, Whalen, Coty, Loney Bichell, OIson and Wand; Nay - None. 1267 Walnut: Staff Member Wernimont distributed photos of the property at 1267 Walnut. He indicated that the property owner has begun to place vinyl siding on the structure last weekend, and that he did not obtain a building permit prior to the work. Upon applying for a building permit on Monday, the property owner was notified that the structure is located in a Historic Preservation District, and that he would need to receive approval for the alteration. He indicated that City Council Member Pat Cline notified the property owner that he needed to obtain a building permit and receive Historic Preservation Commission approval. Staff Member Wemimont indicated that the proposal would be to change window sizes, cover up openings and reside the structure with vinyl siding. He noted that the structure currently is covered with asphalt brick siding. Motion by Mozena, seconded by Loney Bichell to direct the building official to stop work and direct the property owner within the next 30 days to: (1) remove inappropriate siding and inappropriate windows and reinstall old windows, or (2) follow the required permit procedure, including Histodc Preservation Commission review for window alterations and Minutes - Historic Preservation Commission August 21, 2003 Page 6 installation of vinyl siding. Motion was approved by the following vote: Aye - Mozena, Whalen, Coty, Loney Bichell, Olson and Wand; Nay - None. Historic District Public Improvement Pro.qram: The Commission discussed the letter that was forwarded on to the City Council indicating that the applications were approved without funding. They discussed that although the projects are not funded, at least they can proceed with their projects. 210-214 East 1st Street: Chairperson Wand noted that he met with property owner Fred Bonnet about the existing windows located in the structure at 210-214 East 1~t Street. Chairperson Wand noted that the interior windows are indeed squared off; however, on the exterior there is approximately three inches where the rounded arch is located. He indicated it would be extremely difficult to construct a window or a storm in that small of an opening. The Commission discussed approving the use of the squared off windows in the opening. They agreed by consensus to allow a square window to be installed in the opening because of the original opening size and construction of the window. ADJOURNMENT: Motion by Wand, seconded by Mozena to adjourn the meeting. Motion was approved unanimously. The meeting adjourned at 7:13 p.m. Wally Wernimont, Assistant Planner Adopted