Port of Dbq Parking Lot RenovatMEMORANDUM
TO:
FROM:
SUBJECT:
September 30, 2003
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Port of Dubuque Parking Lot Renovation & Resuffacing
The Port of Dubuque Parking Lot Renovation and Resurfacing project includes
resurfacing the entrance of Parking Lot 3 (located under the Third Street Bridge and in
front of the museum). The project will also include the renovation of the old Welcome
Center parking and a new bus stop/pick-up area.
Sealed bids were received for the Port of Dubuque Parking Lot Renovation and
Resurfacing Project. Public Works Director Mike Koch recommends award of the
contract to the Iow bidder, Portzen Construction, Inc., in the amount of $476,492.35,
which is 12.3% over the engineer's estimate.
The project will be funded from the Fiscal Years 2003 and 2004 appropriations for
existing parking lot renovation of $384,422, $173,903 from the balance of funds for new
parking lot construction, and $45,000 budgeted amount for the landscaping and
amenities. The landscaping and amenities portion of this project will be bid as a
separate project at a later date.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
September 29, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Port of Dubuque Parking Lot Renovation & Resurfacing
INTRODUCTION
The enclosed resolution provides for the award of the Port of Dubuque Parking Lot
Renovation & Resurfacing Project.
DISCUSSION
This resurfacing project includes resurfacing the entrance of Parking Lot 3 (located
under the Third Street Bridge and in the front of the museum). The project will also
include the renovation of the old Welcome Center parking and a new bus stop/pick-up
area. The proposed landscaping for these lots will be planted in the spring, 2004.
Sealed bids were received on September 25, 2003. Portzen Construction, Inc. of
Dubuque, Iowa submitted the Iow bid in the amount of $476,492.35. This amount is
12.3% over the engineer's estimate.
A summary of the bids received is as follows:
Portzen Construction, Inc.
Drew Cook & Sons Excavating, Inc.
Tschiggfrie Excavating Co.
WC Stewart Construction Co., Inc.
$476,492.35
$493,618.85
$494,101.25
$546,391.91
RECOMMENDATION
The summary of the project costs is as follows:
Construction Contract
Landscaping & Amenities
Contingency
Engineering
Estimate
8424-,268.00
4-5,000.00
42,426.80
46,669.48
Bid Award
9476,492.35
45,000.00
35,163.17
46,669.48
Total Project Estimate 9558,364.28 9603,325.00
The project will be funded from the Fiscal Years 2003 and 2004 appropriations for
existing parking lot renovation of $384,422, $173,903 from the balance of funds for new
parking lot construction, and $45,000 budgeted amount for the landscaping and
amenities. The landscaping and amenities portion of this project will be bid as a
separate project at a later date.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the Port of
Dubuque Parking Lot Renovation & Resurfacing Project to Portzen Construction, Inc.
MAK/vjd
Prepared by Michael Felderman
cc: Michael Felderman, Civil Engineer
Pauline Joyce, Administrative Services
Jim Kolf, Durrant
RESOLUTION NO. 382-03
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 27th day of August, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Port of Dubuque Parking Lot Renovation & Resurfacing Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 6th
dayof October ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO. 383-03
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Port of Dubuque Parking Lot Renovation & Resurfacing Project pursuant to
Resolution No. 307-03 and notice to bidders published in a newspaper published
in the City of Dubuque, Iowa on the 5th day of September, 2003.
Whereas, said sealed proposals were opened and read on the 25th day of
September, 2003, and it has been determined that the bid of Portzen
Construction, Inc. of Dubuque, Iowa, in the amount of $476,492.35 was the
lowest bid for the furnishings of all labor and materials and performing the work
as provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Portzen
Construction, Inc. and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 6th
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
day of October ,2003.
T~rrance M. Dug~g~yor
Port of Dubuque Parking Lot Renovation (Lots 2 A-B, Old Welcotne Center) and Resurfacing (Lot 3)
Drew Cook Tschiggfiie Ex Stewald Const
$476,492,3 Total Bid ~ $ $493,618.85 Total Bid = $ $494,101.25 $546,391.91
UNIT COST TOTAL COST UNIT COST TOTAL COST
ITEM [INITQUANTITY UNITCOST TOTALCOST UNITCOST TOTALCOST UNITCOST TOTALCOST
i Backfill Topsoll SY 1340 $5.00 $6,700,00 $1.75 $2,345.00 $I7.00 $22,780.00 $5.40 $7,236.00 $2.74 $3,671.60
2 Graded StoneBas¢ Ton 3570 $13.00 $46,410.00 $13,37 $47,730.90 $12.50 $44,625.00 $9.80 $34,986.00 $12.27 $43.803.90
3 Removal of Asphalt Pavement SY 9291 $3.00 $27,873.00 $1.75 $16,259.25 $1,85 $17.188.35 $2.85 $26.479.35 $4.75 $44,132.25
4 ACC Binder Course Toil 2100 $42.00 $88,200,00 $46.09 $96,789.00 $50.00 $105,000.00 $50.20 $105,420.00 $55.00 $115,500.00
5 ACC Sur f:ace Course Ton ]400 $48.00 $67~200.00 $46.09 $64,526.00 $50.00 $70,000.00 $46.10 $64.540.00 $55.00 $77,000,00
6 ACC Hand Patchillg Ton 60 $130.00 $7,800.00 $69.00 $4,140.00 $70.00 $4,200,00 $69.00 $4,140.00 $80.00 $4,800.00
7 pc Concrete Curb &Guiler Placement LF 2800 $14.00 $39,200.00 $15.00 $42~000.00 $12.00 $33,600.00 $16,00 $~A,800.00 $12.90 $36,120.00
8 Removal ofCurb & Gutter LF 2400 $3.00 $7,200,00 $1.75 $4,200.00 $1.50 $3.600.00 $2.35 $5.640.00 $2.25 $5.400.00
9 PCC Sidewalk, 4" SF 4600 $4.00 $18A00.O0 $4.95 $22,770.00 $4.00 $18,400.00 $3.55 $16,330.00 $3.65 $16,790.00
10 RCPStormSewel 15" LF 28 $34.00 $952.00 $26.00 $728.00 $25.00 $700.00 $36.15 $1,012.20 $30.97 $867.16
]1 StomlSewcr, ConvertInlak¢101-Btol01 Each 2 $1,000.00 $2,000.00 $[.150.00 $2,300.00 $1,400.00 $2,800,00 $1,[80.20 $2,360.40 $1,350.00 $2,700.00
12 Stoml Sewer. Intake 101-B Each I $1,500.00 $1,500.00 $1,350.00 $1,350.00 $1.450,00 $1,450.00 $1.480.75 $1.480.75 $1,200.00 $1,200.00
13 Stonn Sewer. Intake 101-C Each I $1,500.00 $1,500.00 $1.750.00 $I,750.00 $1,650.00 $1,650.00 $1.967.50 $1,967.50 $1,450.00 $1,450.00
14 Stom~ 8ewer. Intake 101 -C - Top Each I $400.00 $400.00 $400.00 $400.00 $200.00 $200.00 $413.20 $413.20 $245.00 $245.00
15 Color Mulchiltg SY 600 $11.00 $6+600.00 $5.50 $3,300.00 $6.00 $3,600.00 $5.50 $3,300.00 $6.85 $4,110.00
16 Sodding SY 900 $7.00 $6,300.00 $4.00 $3,600.00 $4.00 $3,600.00 $4.00 $3,600.00 $4.85 $4,365.00
17 Sawcut Concrete LF 250 $2.00 $500.00 $3.00 $750.00 $1.75 $437.50 $4.20 $1,050.00 $2.50 $625.00
18 Aspltalt Sawcut LF 1878 $3.00 $5,634,00 $1.90 $3,568.20 $1.00 $1,878.00 $2.60 $4,882.80 $1.00 $1.878.00
19 Pavenlcnt Marking LS I $500.00 $500.00 $2,275.00 $2,275.00 $2,275.00 $2,275.00 $2,275.00 $2,275.00 $2,616.25 $2~616.25
20 Parking Lot Lights LS I $55,000.00 $55,000.00 $102,311.00 $t02,311.00 $121,]60.00 $121.160.00 $125,000.00 $125,000.00 $141,634.00 $141,634.00
21 Removal of Lights and Bases Each 9 $600,00 $5,400.00 $325.00 $2,925.00 $200.00 $1,800.00 $371.25 $3,341.25 $230.00 $2,070.00
22 Relnoval of Rail Road Tracks DS I $1.000.00 $1.000.00 $750.00 $750.00 $1.900.00 $1,900.00 $4,121.80 $4, I21.80 $],230.00 $1,230.00
23 Irrigation System LS I $20,000.00 $20,000.00 $26,925.00 $26,925.00 $26,975.00 $26,975.00 $26,925.00 $26,925.00 $30,963.75 $30,963.75
24 Traffic Conlro] LS I $8,000,00 $8.000.00 $22,800.00 $22,800.00 $3,800.00 $3,800.00 $2,800.00 $2,800.00 $3,220.00 $3,220.00
$0.00 $0.00 $0.00 $0.00 $0.00
RESOLUTION NO. 305-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Port of Dubuque Parking Lot Renovation & Resurfacing Project, in
the estimated amount $558,364.28 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this 2nd
Attest:
day of September2003.
T~rrance M. DuggCayor
ne F. Schneider, CMC, Ci~-Clerk
RESOLUTION NO. 306-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Port of Dubuque Parking Lot Renovation & Resurfacing Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 6th day of October, 2003, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 2nd
day of September,,---x2003.I
RESOLUTION NO. 307-03
ORDERING BIDS
NOW THEREFORE, BE iT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Port of Dubuque Parking Lot Renovation & Resurfacing Project is
hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders. hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 25th day of September, 2003. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the 6th day of October, 2003.
Passed, adopted and approved this 2nd
Attest:
l-errance M. Du,~/ayor
NOTICE TO BIDDERS OFTHE RECEIPT OF BIDS
FORTHEPORTOFDUBUQUE
PARKING LOT RENOVATION & RESURFACING PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
25TM day of September, 2003, for the construction of the Port of Dubuque
Parking Lot Renovation & Resurfacing Project.
Copies of the plans and specifications may be obtained in the City
Engineer's office at City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by the 21st
day of November, 2003.
All bids must be submitted on the Bid Form bound in the specifications.
Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the
City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the
bids submitted as security that the bidder will enter into a contract for doing the
work and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to furnish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor. Said Bond shall also guarantee the material and the maintenance of
the improvement(s) constructed for a minimum period of two (2) years from and
after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be construed as a non-qualifying bid and will be
rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 25® day of September, 2003, and will be submitted to the City
Council for final action at a meeting to be held in the Public Library Auditorium,
360 West 11th Street, at said City at 6:30 p.m. on the 6th day of October, 2003. A
contract will be awarded at that time or such subsequent time as the City may
determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of ,2003.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by November 21,2003.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $500.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.
UBLJQ'UE
MEMORANDUM
August 20, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Port of Dubuque Parking Lot Renovation & Resurfacing
Public Works Director Mike Koch recommends initiation of the bidding process for the
Port of Dubuque Parking Lot Renovation & Resurfacing Project, and further
recommends that a public hearing be set for October 6, 2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
August 21,2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
Port of Dubuque Parking Lot Renovation & Resurfacing
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Port of
Dubuque Parking Lot Renovation & Resurfacing Project.
DISCUSSION
The City of Dubuque is required to renovate some of the existing parking lots in
the Port of Dubuque area to meet the new design criteria. The design requires a
planting island be placed every 12th stall, new lighting to meet the minimum
average of three candle-wafts using the standard 25-foot poles and parking lot
standard luminaries with metal halogen fixtures, sodding, and mulch. The City
has worked with the property owners in this area in regard to the renovation of
Parking Lot 2A (in front of the Museum) and Lot 2B (between the Museum and
the Diamond Jo). The northern portions of Parking Lots 2A and 2B were
resurfaced as part of the utility relocate project at the Port of Dubuque.
This resurfacing project includes resurfacing the entrance of Parking Lot 3
(located under the Third Street Bridge and in the front of the museum).
The project will also include the renovation of the old Welcome Center parking
and a new bus stop/pick-up area.
The proposed landscaping for these lots will be planted in the spdng, 2004.
The City has been working with the property owners to schedule the project
during "slower" business periods to minimize interruption of parking.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Headng
Receipt of Bids
Public Hearing
Award of Contract
Completion
September 5, 2003
September 19, 2003
September 25, 2003
October 6, 2003
October 6, 2003
November 21,2003
RECOMMENDATION
recommend that the City Council establish the date of the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Construction Contract
Landscaping & Amenities
Contingency
Engineering
$424,268.00
45,000.00
42,426.80
46,669.48
Total Project Cost
$558,364.28
The project will be funded from the Fiscal Years 2003 and 2004 appropriations
for existing parking lot renovation of $384,422 and $173,903 from the balance of
funds for new parking lot construction.
ACTION REQUESTED
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
MAK/vjd
Prepared by Michael A. Felderman, PE
cc: Michael A. Felderman, PE