Port of Dbq Utility Relo Ph IIIMEMORANDUM
October 1,2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Port of Dubuque Utility Relocation and Extension Project - Phase III
Assistant City Engineer Gus Psihoyos is recommending acceptance of the Port of
Dubuque Utility Relocation and Extension Project - Phase III, as completed by Stewart
Construction, in the final contract amount of $341,108.64, which is a .97% increase from
the original contact amount of $337,837.45_
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
October 1,2003
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Assistant City Engineer
SUBJECT: Port of Dubuque Utility Relocation and Extension Project- Phase III
INTRODUCTION
The enclosed resolution provides for the acceptance of the Port of Dubuque Utility
Relocation and Extension Project - Phase III.
DISCUSSION
Phase III includes the extension of watermain, storm sewer, and conduit from the Bell
and 5th Street intersection north along Bell Street and to the Star Brewery. Phase III
provides the Hotel, Conference Center, and Star Brewery with access to storm sewer,
sanitary sewer, water main, and public utility infrastructure. Additional phases may be
required as future development occurs.
The Port of Dubuque Utility Relocation and Extension Project - Phase III has been
completed by Stewart Construction of Dubuque, Iowa, in the final contract amount of
$341,108.64; which is a 0.97% increase from the original contract amount of
$337,837.45.
RECOMMENDATION
I would recommend that the City Council accept the improvement and recommend that
the final contract amount be established at $341,108.64.
BUDGET IMPACT
The summary of the project costs is as follows:
Estimate Bid Final
Sanitary Sewer $ 27,711.25 $18,309.01 $18,220.16
Contingency 2,771.12 2,771.12
Engineering 4,572.36 4,572.36 2,711.81
Total Sanitary Sewer Cost $ 35,054.73 $25,652.49 $20,931.97
The sanitary sewer cost for Phase I and II ran over its budget by $27,001. This project
results in a $47,932.97 deficit. The $103,859 shortfall will be funded using the balance
of the completed Moore Heights Sanitary Sewer Project.
Watermain Construction
Contingency
Engineering
Total Watermain Cost
Estimate Bid
$ 64,883.50 $61,526.70
6,488.35 6,488.35
10,705.78 10,705.78
$ 82,077.63
$78,720.83
Final
$60,428.81
The watermain budget balance after the completion of Phase I and II of the utility
extension projects is $60,822. The required additional $8,663.24 for Phase III will come
from the General Watermain Construction Fund.
Storm Sewer Construction
Contingency
Engineering
Total Storm Sewer Cost
Estimate Bid Final
$251,288.30 $238,271.09 $240,031.62
25,128.83 25,128.83
41,462.57 41,462.57 36,021.08
$317,879.70 $304,862.49 $276,052.70
The storm sewer relocation budget, plus the storm sewer budget for the Pine Street
Storm Sewer is $260,004. The $16,048.70 shortfall will be funded using the balance
[$60,753] of the completed Wallis/Arrowhead Storm Sewer project.
Public Utility Construction
Contingency
Engineering
Total Public Utility Cost
Estimate Bid Final
$ 29,386.50 $19,730.65 $22,428.05
2,938.65 2,938.65
4,848.77 4,848.77 3,376.98
$ 37,173.92 $27,518.07 $25,805.03
The public utilities will be funded from cable franchise fees.
Total Construction Cost
Contingency
Engineering
$373,269.55 $33~83~45
37,326.95 37,326.95
61,589.48 61,589.48
$472,185.98 $436,753.88
Total Project Cost
$341,108.64
51,166.30
$392,274.94
9,056.43
$69,485.24
ACTION TO BE TAKEN
I respectfully recommend that the City Council adopt the attached resolution accepting
the improvement and establishing the final construction contract in the amount of
$341,108.64.
MAK/vjd
Prepared by Deron Muehring, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Gus Psihoyos, Assistant City Engineer
Bob Green, Water Plant Manager
Mike Brekke, Water Distribution Supervisor
Mike Felderman, Civil Engineer
Bob Schiesl, Civil Engineer
Deron Muehring, Civil Engineer
Jim Kolf, Durrant
RESOLUTION NO. 351-03
ACCEPTING IMPROVEMENT
Whereas, the contract for the Port of Dubuque Utility Relocation and
Extension Project - Phase III has been completed and the City Manager has
examined the work and filed his certificate stating that the same has been
completed according to the terms of the contract, plans and specifications and
recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Moore Heights Sanitary Sewer Capital
Improvement Project, General Watermain Construction Fund, Wallis/Arrowhead
Storm Sewer Project, and cable franchise fees in amounts equal to the amount of
his contract, less any retained percentage provided for therein.
Passed, approved and adopted this 6th day of October,2003.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 352-03
FINAL ESTIMATE
Whereas, the contract for the Port of Dubuque Utility Relocation and
Extension Project - Phase III has been completed and the City Engineer has
submitted his final estimate showing the cost thereof including the cost of
estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $392,274.94 and the said amount shall be paid from the Moore Heights
Sanitary Sewer Capital Improvement Project, General Watermain Construction
Fund, Wallis/Arrowhead Storm Sewer Project, and cable franchise fees of the
City of Dubuque, Iowa.
Passed, approved and adopted this 6th
day of October, 2003.
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE. IOWA
PORT OF DUBUQUE
UTILITY EXTENSION PROJECT -PHASE III
FUNDING BREAK DOWN
30, September 2003
TOTAL SECTION
NO. DESCRIPTION
10 Connect to Existing Stub at Manhole 1 EA 1 1.00 EA
11 4'Dia. Manhole Base 1 EA I 1.00 EA
12 4' Dia. Manhole Sidewall 6 LF 1 6.00 LF
13 Manhole Frame & Cover 1 EA 1 1.00 EA
14 12" DIP wANrap CL 51 219.3 LF 1 219.30 LF
1 Traffic Control 1 LS 4 0.25 LS
2 Salvage & Stockpile Bdck Pavers S00 SY 25% 200.00 SY
3 Abandon Existing Sabitaly Sewer & Structures 432 LF I 432.00 LF
6 Trench Stabilization Stone 0 Ton 25% 0.00 Ton
7 Trench Bedding Stone 1500.04 Ton 20% 300.01 Ton
8 Imported Fill Sand 4402 Ton 15% 660.30 Ton
9 Graded Stone Base 0 Ton 15% 0.00 Ton
15 Junction Box #1 Complete 0 LS 1 0.00 LS
16 Junction So× ~ Complete 1 LS 1 1.00 LS
17 Junction Box ¢~3 Complete 1 LS 1 1.00 LS
18 72" Dia. Manhole Sase 4 EA 1 4.00 EA
19 72' Dia. Manhole Sidewall 34.1 LF I 34.10 LF
20 Manhole Frame & Cover 7 EA 1 7.00 EA
21 72" RCP CL ffi 398 LF 1 395.00 LF
22 72" RCP CL ti l 45 Deg. Bend 1 EA I 1.00 EA
23 60" RCP CL til 216 LF 1 216.00 LF
24 48" RCP CLIII 90 LF 1 90.00 LF
25 42" RCP CL HI 531 LF 1 531.00 LF
26 38" RCP CL ti] 80 LF 1 80.00 LF
I Traffic Con~-ol I LS 4 0.25 LS
2 Salvage & Stockpile Brick Pavers 800 SY 50% 400.00 SY
5 Abandon Existing Storm Sewer & SfTuctur~ 115 LF 1 115.00 LF
6 Trench Stabilization Stone 0 Ton 75% 0.00 Ton
7 Trench Bedding Stone 1500.04 Ton 80% 1200.03 Ton
8 Imported Fill Sand 4402 Ton 50% 2201 .gO Ton
9 GradedStaneBase 0 Ton 50% 0.00 Ton
Modified J-BoxY1 1 LS 1 1.00 LS
27 Connect to Existing Watemain 2 EA I 2.00 EA
28 12" DIP CL 52 1181.91 LF I 1181.91 LF
29 12" Valve w/Box 3 EA 1 3.00 EA
30 6" DIP Hydrant Lead 19.33 LF 1 19.33 LF
31 6" Valve w/Sox 4 EA I 4.00 EA
32 6" Fire Hydrant 4 EA 1 4.00 EA
33 Fittings - Compact Ductile iron 1379.7 LBS 1 1379.70 LBS
34 Cap Existing 6" Waterrnain 1 EA. 1 1.00 EA
35 Remove Existing Hydrants and Salve~ge to City 0 EA. I 0.00 EA
1 Traffic Confrol 1 LS 4 0.25 LS
4 Remove Existing Watermain 250 LF 1 250.00 LF
8 Imported Fill Sand 4402 Ton 20% 880,40 Ton
9 Graded Stone Base 0 Ton 20% 0.00 Ton
Extend Watermain 4th & Sell I LS 1 1.00 LS
J PUBLIC UTILITIES ~
36 '~'~'~'~,'~"~i~i~'~'~'~'i~'r~'~'~~'~' 1305 LF 1 13~.~ LF
37 Tr~ching & Bac~lling El~d~l Conduit Tm~h~ 0 LF 1 0.00 LF
38 4" Coedu~ - Sch ~ PVC 3774 LF 1 3774.~ LF
39 In~all Fiber optic VauE - ~mplete 3 ~ 1 3.00 EA
1 Tm~cContml 1 LS 4 0.25 LS
2 SaVage & Stockpile Bdck Pavem 8~ SY 25% 2~.00 SY
8 Impo~dFiliSand 4402 Ton 15% 6~.30 Ton
9 Grad~ Stone B~e 0 Ton 15% 0.00 Ton
Remove ~il R~d Re~ining ~]] From SEe 1 LS 1 1.00 LS
UNIT TOTAL
PRICE PRICE
$ 150.00 $ 150.00
$ 385.00 $ 385.00
$ 60.82 $ 364.92
$ 275.00 $ 275.00
$ 31.69 $ 8,949.62
960.00 $ 240.00
1.25 $ 250.00
2.50 $ ~ ,080.00
8.11
9,71 $ 2,913,05
8.50 $ 5,612.55
7.84 $
12,000.00 $ 12,000.00
7,000.00 $ 7,000.00
715.00 $ 2,860.00
188.10 $ 8,414.21
300.00 $ 2,100.00
188.86 $ 75,165.28
2,500.00 $ 2,500.00
138.04 $ 29,816.64
103.85 $ 9,346.50
88.53 $ 47,009.43
70.99 $ 5,679.20
$ 960.00 $ 240.00
$ 1.25 $ 500.00
$ 10.75 $ 1,236.25
$ 8.11
$ 9.71 $ 11,652.31
$ 8.50 $ 18,708.50 ,
$ 7.84 $
$ 7,802.30 $ 7,802.30
Sub Total ~
$ 210.00 $ 420.00
$ 31.67 $ 37,431.09
$ 1,027.40 $ 3,082.20
$ 25.S5 $ 495.81
$ 405.90 $ 1,623.60
$ 1,083.50 $ 4,334.00
$ 2.65 $ 3,658.21
$ 100.00 $ 100.00
$ 200.00 $
$ 960.00 $ 240.00
$ 2.85 $ 712.50
$ 8.50 $ 7,483.40
$ 7.84
$ 850.00 $ 850.00
Sub Total
$ 2.00 $ 2,610.00
$ 2.00 $
$ 3.25 $ 12,205.50
$ 400.00 $ 1,200.00
$ 960.00 $ 240.00
$ 1.25 $ 250.00
$ 8.50 $ 5,612.55
$ 7.84 $
$ 250.00 $ 250.00 '
Sub Total ~
J Total Construction Contract $ 341.108.64
I PUBLIC UTILITIES
36 Trenching & Backfilling Combined Conduit Trenche.- 1305,00 LF $ 2.00
37 Trenching & Backfilling Electrical Conduit Trenches 0.00 LF $ 2.00
38 4" Conduit - Sch 40 PVC 3774.00 LF $ 3.25
39 Install Fiber optic Vault- Complete 3.00 EA $ 400,00
$ 2,610.00
$
$ 12,265.50
$ 1,200.00
Sub Tota,4 v
EXTRA WORK
NO. DESCRIPTION QUANTITY COST
TOTAL
I Modified J-Box #1 I $ 7,802.30
2 Extend Water Main 4th & Bell I $ 850.00
3 Remove Rail Road Retaining Wall From Site 1 $ 250,00
$ 7,802.30
$ 850.00
$ 250.00
SubTotah_~ ...........
TOTAL:I~. 3,,4,~!.,.?~;~j
ENGINEERING $ 51,166.30
MISC. COSTS: $ -
TOTAL PROJECT COST:'~ ,, -~:.,~£ ISv _.392,274.94,..~
J hereby certify that the above statement shows, in detail, the correct
amount of all work required to compIete the above improverr~nb
APPROVED:
Michael Van Milligen, City Manager
City of Dubuque, Iowa
The Undersigned, /'~' 6~-~7'-- ~,'_q~-~, ,contractortortheabove
improvement, does hereby accept the above"Total Due Contractor", as
full settJement for all claims for said improvement.
APPROVED: '~?J' C-
Michael A. Koch
Public Works Director