Jaycees Peosta Trail Proj AccepMEMORANDUM
October 1,2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Dubuque Jaycees / Peosta Channel Trail Project
Iowa DOT Project No. RT-MDHT(53)-9H-31
Public Works Director Mike Koch is recommending acceptance of the Dubuque
Jaycees / Peosta Channel Trail Project, as completed by Tschiggfrie Excavating Co., in
the final contract amount of $348,927.03, which is a 5.5% increase from the odginal
contract in the amount of $330,607.10.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
October 1,2003
TO:
FROM:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director
SUBJECT:
Dubuque Jaycees / Peosta Channel Trail Project
Iowa DOT Project No. RT-MDHT(53)--9H-31
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Dubuque jaycees / Peosta Channel Trail Project.
BACKGROUND
The completed Dubuque Jaycees / Peosta Channel Trail Project included the removal of
the existing pavement, placing additional earthen fill and re-grading the existing levee
between 16th Street and Shires Avenue to accommodate the new 12-foot wide asphalt
pavement with a 2-foot shoulder on each side of the trail. The prior width of the top of the
levee was 6-feet, which was not conducive to the joint use of the trail for both pedestrians
and bicyclists.
The project included the construction of a landscaped area under the Highway 151/61
overpass, which provides a seating and rest area in close proximity to the 16th Street
trailhead at the future Pyatigorsk Park. A trailhead plaza area was constructed at the
intersection of Shires Avenue, which provides a landscaped gateway and seating area at
the nOrtherly trail entrance.
The project included the construction of a landscaped plaza area at the intersection of
Hamilton Street, which provides seating and a viewing overlook of the Peosta Channel.
This landscaped plaza area includes decorative stamped concrete, a landscape retaining
wall with railing, seating benches, trash receptacles and landscape plantings.
The project included the construction of a landscaped plaza area located behind the
McGraw Hill facility at the intersection of Stanton Street storm sewer extension gatewell
structure, which provides additional seating and a viewing overlook of the Peosta Channel.
This landscaped plaza includes decorative stamped concrete, landscape retaining walls
with railing, seating benches, trash receptacles and landscape plantings.
DISCUSSION
The Dubuque Jaycees / Peosta Channel Trail Project has been completed by Tschiggfrie
Excavating Co., of Dubuque, Iowa, in the final contract amount of $348,927.03, which is a
5.5% increase from the original contract in the amount of $330,607.10.
RECOMMENDATION
I would recommend that the City Council accept the improvements and recommend that
the final contract amounts be established at $348,927.03 for the Dubuque Jaycees /
Peosta Channel Trail Project.
PROJECT FUNDING
The City has received an Iowa Department of Transportation Recreational Trails Grant in
the amount of $166,341. Additional funding is available from the Heritage Trail Primary
Route Capital Improvement budget in the amount of $248,267, resulting in a total available
project budget of $414,608. This includes a $125,000 donation by the Dubuque Jaycees
as part of the America's River Project.
IIW Engineers and Surveyor, PC was hired as the engineering consultant on the Dubuque
Jaycees / Peosta Channel Trail Project. The consultant contract was in the amount not to
exceed $40,000.
The project cost summary for the Dubuque Jaycees / Peosta Channel Trail Project is as
follows:
Construction
Contingency (10%)
Engineering Consultant Contract
Construction Staking &
Inspection
Estimate Bid Final
$407,442.00 $330,607.10 $348,927.03
38,194.00 29,000.00 0
40,000.00 40,000.00 40,000.00
15,000.00 15,000.00 6,107.00
Total Project Cost
$500,636.00
$414,607.10
$395,034.03
The project funding for the Dubuque Jaycees / Peosta Channel Trail Project is as follows:
Heritage Trail Primary Route
Iowa DOT Recreational Trails Grant
Bid Final
$248,267.00 $228,693.03
166,341.00 166,341.00
Total Project Funding $414,608.00 $395,034.03
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolutions accepting the improvement
and establishing the final contract amount for the Dubuque Jaycees / Peosta Channel Trail
Project.
Prepared by Robert Schiesl, P.E., Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Laura Carstens, Planning Services Manager
Gil Spence, Leisure Services Manager
Roger Walton, P.E., Local Systems Engineer, IDOT
RESOLUTION NO. 353-03
ACCEPTING IMPROVEMENT
Whereas, the contract for the Dubuque Jaycees / Peosta Channel Trail
Project has been completed and the City Manager has examined the work and
filed his certificate stating that the same has been completed according to the
terms of the contract, plans and specifications and recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Heritage Trail Primary Route Capital
Improvement budget of the City of Dubuque, Iowa, and the Iowa Department of
Transportation Recreational Trails Grant in amounts equal to the amount of his
contract, less any retained percentage provided for therein.
Passed, approved and adopted this 6th
__ dayof October 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 354-03
FINAL ESTIMATE
Whereas, the contract for the Dubuque Jaycees / Peosta Channel Trail
Project has been completed and the City Engineer has submitted his final
estimate showing the cost thereof including the cost of estimates, notices and
inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $395,034.03 and the said amount shall be paid from the Heritage Trail
Primary Route Capital Improvement budget of the City of Dubuque, Iowa, and
the Iowa Department of Transportation Recreational Trails Grant.
Passed, approved and adopted this 6th
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque - Engineering Division
Final Payment Form
PARTIAL PAYMENT NO: Council Final
PROJECT NAME: Dubuque JayCee - Peosta Channel Trail Project
DATE: 30-Sap-03
CONTRACT AMOUNT: $330,607,10
CONTRACTOR: Tschig0frle Excavating Company
BiD iTEM DESCRIPTION
UNIT UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
1 Mobi[iza0on & Miscellaneous
2 ACC Pavement Removal
3 Removal of Existing Guardrail
4 Removal of Existing Guardrail Posts
5 Excavation
6 Embankment-lmPisce
7 Haul and Spread Topsoil
8 Eadh Shoulder Construc[ion
9 Crushed Stone Base
10 Limestone Screening
11 ACC Pavement
12 Stamped Concrete
13 Shade Sb-ucture Foundations
14 ACC Saw Cut
15 Siti Fence
16 Seed, Fer61izeand Mulch
17 Landscape Plantings, Site 4
18 Tie into Existing Revetment
19 Modular Block Retaining Wall
20 Limestane Seat Wall
21 Stone Guard
22 Rock Outcrop, Site 4
23 Bicycle Rack
24 Traffic Conb-ol
25 Painted Pavement Markings
26 Painted Arrows
27 Drain Basin, 12"
28 Conduit 2" Schedule 40 PVC
29 Bench (Site 4)
30 Trash Receptacle (Site 4)
31 Railing, Site 3
LS $13,000.00 1.00 $13,000.00
SY $2.45 4270.0 $10,461.50
LF $24.00 25.0 $600.00
EA $136.00 3.0 $408.00
CY $3.50 2100.0 $7,350.00
CY $5.80 3350.0 $19,430.00
CY $7.20 2525.0 $18,180.00
STA $83.35 128.00 $10,668.80
TON $12.60 4046.5 $.59,986.28
SY $5.90 173.0 $1,020.70
TON ,$35.50 1735.2 $61,600.31
SY $74.00 112.7 $8,339.80
LS $2,000.00 1.0 $2,000.00
LF $2.85 100.0 $285.00
LF $2.20 12989.0 $28,575.80
SY $0.75 32436.0 $24,327.00
LS $3,403.00 1.00 $3,403.00
STA $955.45
SF $24.90 820.4 $20,428.96
SF $23.15 175.0 $4,051.25
SF $23.70 40.00 $948.00
LS $715.00 1.0 $715.00
EA $680.00 1.0 $680.00
LS $600.00 1.0 $600.00
LF $0.35 1690.0 $591.50
EA .$65.00 4.0 $260.00
EA $525.00 2.0 $1,050.00
LF $2.05 6300.0 $12,915.00
EA $1,337.00 2.0 $2,674.00
EA $1,166.00 1.0 $1,166.00
LS $7,755.00 1.0 $7,755.00
ALTERNATE 1 - SITE 3
32 Bench (Site 3)
33 Landscape Plantings (Site 3)
EA $1,337.00 2.0 $2,674.00
LS $1,117.00 1.0 $1,117.00
SY $74.00 90.2 $6,677.02
LS $1,100.00 1.0 $1,100.00
EA $1,337.00 3.0 $4,011.00
EA $680.00 1.0 $680
EA $1,166.00 1.0 $1,166.00
LS $1,618.00 1.0 $1,613.00
LS $26,000.00 DELETE
LS $11,550.00 1.0 $11,550.00
ALTERNATE 2 - SITE 2
34 Stamped Concrete
35 Low Profile Pr-aide, Site 2
36 Benches
37 Bicycle Rack
38 Trash Receptacle
39 Landscape Plantings, Site 2
40 Shade Structure
41 Railing, Site 2
ADD - EXTRA WORK ITEMS
UNIT UNIT COST QUANTITY AMOUNT EARNED
TO DATE TO DATE
42 Remove S[amped Concrete - Site 2
43 Replace Stamped Concrete - Site 2
44 Decorative Ornamental Railing Modifications
LS $750.00 1.00 $750.00
SY $74.00 30.07 $2,225.18
LS $887.95 1.00 $887.95
TOTAL DUE CONTRACTOR: [ $348,927.03
CONSTRUCTION ENGINEERING & INSPECTION:
TOTAL CONSTRUCTION COST:
CERTIFICATE OF THE CITY M~NAGER:
$6,107.00
[ $355,034.03
I hereby eenS~t that the above statement shows in detail ~~i~/~
the con:eot mount of al w req ' mplate above improvement.
APPROVED:
Michael Van Mill/gen, City Manager
City of Dubuque, Iowa
Michael A. Koch, Public Works Director
City of Duimque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The tmdemigned, eontcactor for the above improvement, does hereby
accept the above "Total Due Conlractor", as fall settlement for all claims for said improvement.