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Jaycees Peosta Trail Proj AccepMEMORANDUM October 1,2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Dubuque Jaycees / Peosta Channel Trail Project Iowa DOT Project No. RT-MDHT(53)-9H-31 Public Works Director Mike Koch is recommending acceptance of the Dubuque Jaycees / Peosta Channel Trail Project, as completed by Tschiggfrie Excavating Co., in the final contract amount of $348,927.03, which is a 5.5% increase from the odginal contract in the amount of $330,607.10. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director CITY OF DUBUQUE, IOWA MEMORANDUM October 1,2003 TO: FROM: Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director SUBJECT: Dubuque Jaycees / Peosta Channel Trail Project Iowa DOT Project No. RT-MDHT(53)--9H-31 INTRODUCTION The enclosed resolutions provide for the acceptance of the construction contract for the Dubuque jaycees / Peosta Channel Trail Project. BACKGROUND The completed Dubuque Jaycees / Peosta Channel Trail Project included the removal of the existing pavement, placing additional earthen fill and re-grading the existing levee between 16th Street and Shires Avenue to accommodate the new 12-foot wide asphalt pavement with a 2-foot shoulder on each side of the trail. The prior width of the top of the levee was 6-feet, which was not conducive to the joint use of the trail for both pedestrians and bicyclists. The project included the construction of a landscaped area under the Highway 151/61 overpass, which provides a seating and rest area in close proximity to the 16th Street trailhead at the future Pyatigorsk Park. A trailhead plaza area was constructed at the intersection of Shires Avenue, which provides a landscaped gateway and seating area at the nOrtherly trail entrance. The project included the construction of a landscaped plaza area at the intersection of Hamilton Street, which provides seating and a viewing overlook of the Peosta Channel. This landscaped plaza area includes decorative stamped concrete, a landscape retaining wall with railing, seating benches, trash receptacles and landscape plantings. The project included the construction of a landscaped plaza area located behind the McGraw Hill facility at the intersection of Stanton Street storm sewer extension gatewell structure, which provides additional seating and a viewing overlook of the Peosta Channel. This landscaped plaza includes decorative stamped concrete, landscape retaining walls with railing, seating benches, trash receptacles and landscape plantings. DISCUSSION The Dubuque Jaycees / Peosta Channel Trail Project has been completed by Tschiggfrie Excavating Co., of Dubuque, Iowa, in the final contract amount of $348,927.03, which is a 5.5% increase from the original contract in the amount of $330,607.10. RECOMMENDATION I would recommend that the City Council accept the improvements and recommend that the final contract amounts be established at $348,927.03 for the Dubuque Jaycees / Peosta Channel Trail Project. PROJECT FUNDING The City has received an Iowa Department of Transportation Recreational Trails Grant in the amount of $166,341. Additional funding is available from the Heritage Trail Primary Route Capital Improvement budget in the amount of $248,267, resulting in a total available project budget of $414,608. This includes a $125,000 donation by the Dubuque Jaycees as part of the America's River Project. IIW Engineers and Surveyor, PC was hired as the engineering consultant on the Dubuque Jaycees / Peosta Channel Trail Project. The consultant contract was in the amount not to exceed $40,000. The project cost summary for the Dubuque Jaycees / Peosta Channel Trail Project is as follows: Construction Contingency (10%) Engineering Consultant Contract Construction Staking & Inspection Estimate Bid Final $407,442.00 $330,607.10 $348,927.03 38,194.00 29,000.00 0 40,000.00 40,000.00 40,000.00 15,000.00 15,000.00 6,107.00 Total Project Cost $500,636.00 $414,607.10 $395,034.03 The project funding for the Dubuque Jaycees / Peosta Channel Trail Project is as follows: Heritage Trail Primary Route Iowa DOT Recreational Trails Grant Bid Final $248,267.00 $228,693.03 166,341.00 166,341.00 Total Project Funding $414,608.00 $395,034.03 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions accepting the improvement and establishing the final contract amount for the Dubuque Jaycees / Peosta Channel Trail Project. Prepared by Robert Schiesl, P.E., Civil Engineer cc: Pauline Joyce, Administrative Services Manager Laura Carstens, Planning Services Manager Gil Spence, Leisure Services Manager Roger Walton, P.E., Local Systems Engineer, IDOT RESOLUTION NO. 353-03 ACCEPTING IMPROVEMENT Whereas, the contract for the Dubuque Jaycees / Peosta Channel Trail Project has been completed and the City Manager has examined the work and filed his certificate stating that the same has been completed according to the terms of the contract, plans and specifications and recommends its acceptance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that said improvement be and the same is hereby accepted. BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed to pay to the contractor from the Heritage Trail Primary Route Capital Improvement budget of the City of Dubuque, Iowa, and the Iowa Department of Transportation Recreational Trails Grant in amounts equal to the amount of his contract, less any retained percentage provided for therein. Passed, approved and adopted this 6th __ dayof October 2003. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 354-03 FINAL ESTIMATE Whereas, the contract for the Dubuque Jaycees / Peosta Channel Trail Project has been completed and the City Engineer has submitted his final estimate showing the cost thereof including the cost of estimates, notices and inspection and all miscellaneous costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the cost of said improvement is hereby determined to be $395,034.03 and the said amount shall be paid from the Heritage Trail Primary Route Capital Improvement budget of the City of Dubuque, Iowa, and the Iowa Department of Transportation Recreational Trails Grant. Passed, approved and adopted this 6th Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk City of Dubuque - Engineering Division Final Payment Form PARTIAL PAYMENT NO: Council Final PROJECT NAME: Dubuque JayCee - Peosta Channel Trail Project DATE: 30-Sap-03 CONTRACT AMOUNT: $330,607,10 CONTRACTOR: Tschig0frle Excavating Company BiD iTEM DESCRIPTION UNIT UNIT COST QUANTITY AMOUNT EARNED TO DATE TO DATE 1 Mobi[iza0on & Miscellaneous 2 ACC Pavement Removal 3 Removal of Existing Guardrail 4 Removal of Existing Guardrail Posts 5 Excavation 6 Embankment-lmPisce 7 Haul and Spread Topsoil 8 Eadh Shoulder Construc[ion 9 Crushed Stone Base 10 Limestone Screening 11 ACC Pavement 12 Stamped Concrete 13 Shade Sb-ucture Foundations 14 ACC Saw Cut 15 Siti Fence 16 Seed, Fer61izeand Mulch 17 Landscape Plantings, Site 4 18 Tie into Existing Revetment 19 Modular Block Retaining Wall 20 Limestane Seat Wall 21 Stone Guard 22 Rock Outcrop, Site 4 23 Bicycle Rack 24 Traffic Conb-ol 25 Painted Pavement Markings 26 Painted Arrows 27 Drain Basin, 12" 28 Conduit 2" Schedule 40 PVC 29 Bench (Site 4) 30 Trash Receptacle (Site 4) 31 Railing, Site 3 LS $13,000.00 1.00 $13,000.00 SY $2.45 4270.0 $10,461.50 LF $24.00 25.0 $600.00 EA $136.00 3.0 $408.00 CY $3.50 2100.0 $7,350.00 CY $5.80 3350.0 $19,430.00 CY $7.20 2525.0 $18,180.00 STA $83.35 128.00 $10,668.80 TON $12.60 4046.5 $.59,986.28 SY $5.90 173.0 $1,020.70 TON ,$35.50 1735.2 $61,600.31 SY $74.00 112.7 $8,339.80 LS $2,000.00 1.0 $2,000.00 LF $2.85 100.0 $285.00 LF $2.20 12989.0 $28,575.80 SY $0.75 32436.0 $24,327.00 LS $3,403.00 1.00 $3,403.00 STA $955.45 SF $24.90 820.4 $20,428.96 SF $23.15 175.0 $4,051.25 SF $23.70 40.00 $948.00 LS $715.00 1.0 $715.00 EA $680.00 1.0 $680.00 LS $600.00 1.0 $600.00 LF $0.35 1690.0 $591.50 EA .$65.00 4.0 $260.00 EA $525.00 2.0 $1,050.00 LF $2.05 6300.0 $12,915.00 EA $1,337.00 2.0 $2,674.00 EA $1,166.00 1.0 $1,166.00 LS $7,755.00 1.0 $7,755.00 ALTERNATE 1 - SITE 3 32 Bench (Site 3) 33 Landscape Plantings (Site 3) EA $1,337.00 2.0 $2,674.00 LS $1,117.00 1.0 $1,117.00 SY $74.00 90.2 $6,677.02 LS $1,100.00 1.0 $1,100.00 EA $1,337.00 3.0 $4,011.00 EA $680.00 1.0 $680 EA $1,166.00 1.0 $1,166.00 LS $1,618.00 1.0 $1,613.00 LS $26,000.00 DELETE LS $11,550.00 1.0 $11,550.00 ALTERNATE 2 - SITE 2 34 Stamped Concrete 35 Low Profile Pr-aide, Site 2 36 Benches 37 Bicycle Rack 38 Trash Receptacle 39 Landscape Plantings, Site 2 40 Shade Structure 41 Railing, Site 2 ADD - EXTRA WORK ITEMS UNIT UNIT COST QUANTITY AMOUNT EARNED TO DATE TO DATE 42 Remove S[amped Concrete - Site 2 43 Replace Stamped Concrete - Site 2 44 Decorative Ornamental Railing Modifications LS $750.00 1.00 $750.00 SY $74.00 30.07 $2,225.18 LS $887.95 1.00 $887.95 TOTAL DUE CONTRACTOR: [ $348,927.03 CONSTRUCTION ENGINEERING & INSPECTION: TOTAL CONSTRUCTION COST: CERTIFICATE OF THE CITY M~NAGER: $6,107.00 [ $355,034.03 I hereby eenS~t that the above statement shows in detail ~~i~/~ the con:eot mount of al w req ' mplate above improvement. APPROVED: Michael Van Mill/gen, City Manager City of Dubuque, Iowa Michael A. Koch, Public Works Director City of Duimque, Iowa CERTIFICATE OF THE CONTRACTOR: The tmdemigned, eontcactor for the above improvement, does hereby accept the above "Total Due Conlractor", as fall settlement for all claims for said improvement.