Replacement of Solid Waste Collection VehicleMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Replacement of Solid Waste Collection Vehicle #3419
DATE: October 8, 2010
Dubuque
Wail
M- AmedcaCity
1
2007
Public Works Director Don Vogt is recommending replacement of solid waste collection
vehicle #3419 subject to a future budget amendment.
The Fiscal Year 2010 Five -Year Equipment Replacement Schedule shows the truck
scheduled for replacement in Fiscal Year 2012 for $30,000. Budget Director Jennifer
Larson indicated the truck could be purchased now using available cash savings from
Fiscal Year 2010. There is a cash balance of $136,491 in refuse after taking into
account the 10% operating reserve and cash needed for capital items in refuse in Fiscal
Year 2011.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Don Vogt, Public Works Director
Jennifer Larson, Budget Director
MiclSael C. Van Milligen
Masterpiece on the Mississippi
Dubuque
AIAm IgCIIy
11111
2007
TO: Michael C. Van Milligen, City Manager
Jenny Larson, Budget Director
FROM: Don Vogt, Public Works Director
SUBJECT: Replacement of Solid Waste Collection Vehicle #3419
DATE: September 24, 2010
Public Works Department
925 Kerper Court
Dubuque, Iowa 52001 -2405
Office (563) 589 -4250
Fax (563) 589 -4252
TTY (563) 589 -4193
publicworks @cityofdubuque.org
www.cityofdubuque.org
INTRODUCTION
The purposes of this memorandum are to provide information and recommend action
regarding the proposed replacement of solid waste collection vehicle #3419.
BACKGROUND
#3419 is a 2002 Chevrolet Silverado 1500 pickup truck, which was purchased and put
into service on October 21, 2001. It is used daily by the solid waste collection activities'
Lead Sanitation Driver to monitor crew performance, investigate citizen complaints, pick
up missed collections, deliver carts and bins, and monitor known illegal dumping areas.
As of today, it has 123,329 "city miles" on its odometer.
DISCUSSION
The attached memorandum from Resource Management Coordinator Paul Schultz
provides additional relevant information. I agree with Paul that the truck was originally
budgeted to be replaced in FY10 and that it was "bumped" due to the poor condition of
the solid waste collection utility fund at that time. I also agree that the City would be
better - served to replace the truck now than wait until FY12.
ACTION STEP
Your authorization to solicit bid proposals for a replacement unit is requested.
Attachment
Service People Integrity Responsibility Innovation Teamwork
Masterpiece on the Mississippi
TO: Donald J. Vogt, Public Works Director
FROM: Paul F. Schultz, Resource Management Coordinator
SUBJECT: Replacement of Truck #3419 4WD Pickup
Dubuque
kratil
Al4msdca
2007
September 23, 2010
The purpose of this memorandum is to request permission to replace truck
#3419 in FY11. It was originally scheduled for replacement in FY10 but constraints
in the 670 Fund Balance led us to adjust the estimated service life and push
replacement back to FY12.
This truck was purchased on 10 -20 -01 and now has recorded 123, 000 miles.
Its primary use has been in handling daily customer service issues, collecting bulky
items, accommodated late put -outs, misses and illegal dumps, making tipper cart
and other deliveries, and route supervision performed by Lead Sanitation Driver
Dave Sitzmann. These city miles, with heavy start and stop wear and tear, are very
hard on a truck. Maintenance Supervisor Kevin Cornwell estimates that this use is
equivalent to 200,000 normal vehicle miles. The truck is starting to show rust and
the transmission is getting loose. Kevin recommends that it be replaced as soon as
possible to avoid major maintenance costs and to get the best resale value. He also
recommends adding both a back rack to protect the rear window and secure items
and a 1,000 pound "Tommy Lift" to raise heavy items and reduce employee injuries.
The FY10 Five -Year Equipment Replacement Schedule shows the truck
scheduled for replacement in FY12 for $30,000. Budget Director Jenny Larson
indicated that we could request to purchase the truck now using available cash
savings from FY10. There is a cash balance of $136,491 in refuse after taking into
account the 10% operating reserve and cash needed for capital items in refuse in
FY11.
Kevin estimates that the replacement with added features should come in
within budget.