Loading...
Burlington N RR Depot acceptMEMORANDUM October 14, 2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Burlington Northern Railroad Depot Restoration Project Iowa DOT No. STP-E-2100 (618)--8V-31 Public Works Director Mike Koch is recommending acceptance of the Burlington Northern Railroad Depot Restoration Project, Contract No. 15B - Lighting Fixtures, as completed by Morse Electric, Inc., in the final contract amount of $28,061.90, which is a 27.6% reduction from the original contract amount of $38,800. I concur with the recommendation and respectfully request Mayor and City Council approval. Ml'c)ael C Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works DirectOr MEMORANDUM October 14, 2003 TO: FROM: Michael C. Van Milligen, City Manager Michael A. Koch, Public Works iDirector SUBJECT: Burlington Northern Railroad Depot Restoration Project Iowa DOT No. STP-E-2100 (618)--8V-31 INTRODUCTION The enclosed resolutions provide for the acceptance of the completed construction contract associated with the Burlington Northern Railroad Depot Restoration Project, Contract No. 15B - Lighting Fixtures. BACKGROUND The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured a Transportation Equity Act (TEA-21) Grant in the amount of $444,050 awarded by the Iowa Department of Transportation (Iowa DOT) for the Burlington Northern Railroad Depot Restoration Project. Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the project would be more efficiently managed and would have more local contractor participation if the project could be bid locally through the City of Dubuque. The Iowa DOT will allow local bidding of an TEA-21 project if the project elements being bid are estimated to cost less than $100,000 each. To achieve this, the Burlington Northern Railroad Depot Restoration Project was separated into eight (8) individual projects. The Burlington Northern Railroad Depot Restoration Project, Contract No.15B - Lighting Fixtures, included supplying light fixture components only. DISCUSSION Contract No.15B - Lighting Fixtures, has been completed by Morse Electric, Inc. of Dubuque, Iowa, in the final contract amount of $28,061.90, which is a 27.6% reduction from the original contract amount of $38,800.00. RECOMMENDATION I would recommend that the City Council accept the improvements and recommend that the final contract amounts be established at $28i061.90 for Contract No.15B - Lighting Fixtures, associated with the Burlington Northern RailrOad Depot Restoration Project. BUDGET IMPACT The available funding for the Burlington Northern Railroad Depot Restoration Project is $555,062. The eight (8) individual contracts awarded for the project total $516,160 (including approved change orders). The Dubuque County Historical Society has a TEA-21 Grant awarded by the Iowa Department of T[ansportation in the amount of $444,050 for the project. The multiple contracts will be funded with 20% Dubuque County Historical Society funds and 80% State/Federal funds and up io the maximum grant amount. The City is the sponsor of the TEA-21 Grant but will not havb any funds contributed to the project. The following is a project cost summary of the completed construction contracts for the Burlington Northern Railroad Depot Restoration Project. Contract No.15B - Lighting Fixtures: Total Renovation Cost: The project funding for the Burlington Nort[ follows: Dubuque County Historical Society (20% Match) Iowa DOT TEA-21 Grant Estimate Bid Final $ 34,185 $ 38,800 $ 28,061.90 $ 34,815 $ 38,800 $ 28,061.90 ern Railroad Depot Restoration Project is as $ 5,612.38 22,449.52 Total Renovation Project Funding $ 28,061.90 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions accepting the improvement and establishing the final contract amount for Contract No.15B - Lighting Fixtures, associated with the Burlington Northern Railroad Depot Restoration Project. Prepared by Robert Schiesl, P.E., Civil Engineer cc: Pauline Joyce, Administrative Services Manager Jerry Enzler, Mississippi River Museum Mark Hantelmann, Mississippi River Museum Kevin Eipperle, Durrant Group Gary Schulte, Durrant Group Paul Kalb, Conlon Construction Roger Walton, P.E., Local Systems Engineer, IDOT RESOLUTION NO. 390-03 ACCEPTING IMPROVEMENT Whereas, the contract for the Burlington Nor[hem Railroad Depot Restoration Project, Contract No. 15B - Lighting Fixtures has been completed and the City Manager has examined the work and filed his certificate stating that the same has been completed according to the terms of the contracts, plans and specifications and recommends its acceptance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that said improvements be and the same are hereby accepted. BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed to pay to the contractor from the funding of the Dubuque County Historical Society and the Iowa Department of Transportation TEA-21 Grant in amounts equal to the amounts of his contracts, less any retained percentage provided for therein. Passed, approved and adopted this __ 20th day of October ,2003. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 391-03 FINAL ESTIMATE Whereas, the contract for the Burlington Northern Railroad Depot Restoration Project, Contract No. 15B - Lighting Fixtures has been completed and the City Engineer has submitted his final estimates showing the costs thereof including the cost of estimates, notices and inspection and al miscellaneous costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the cost of said improvement is hereby determined to be $28,061.90 and the said improvement shall be paid from the funding of the Dubuque County Historical Society and the Iowa Department of Transportation TEA-21 Grant. Passed, approved and adopted this 20th day of October, 2003. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk CERTIFICATE OF SUBSTANTIAL COMPLETION CONSTRUCTION MANAGER - ADVISER EDITION AIA DOCLIMENT GTo4/CMa - .ELECTRONIC FORM_4 T SEP 1 1 ZOO3 OWNER [] CONSTRUCTION MANAGER [] ARCHITECT [] CONTRACTOR [] FIELD [] The Ourrant Group, thc, OTH [] PROJECT: (Name and nd&ess) C B & N RAILROAD DEPOT SHELL RESTORATION Ice Harbor District Dubuoue. Iowa 52001 TO OWNTA:_City of Dubuque 50 West 13th Street Dubuque? Iowa 52001 and address) PROJECT NOS:. CONTKACTFOR: Lioht Fixtures Contract #15b CONTRACT DATE: JuN 11. 2002 TO CONTRACTOR: Morse Electric 395 S. Main Street Dubuque, Iowa 52003 (Name and address) DATE OF ISSUANCE: Ser~tember 5. 2003 PROIECT OR DESIGNATED PORTION SHALL LNCLUDE: Furnish Electrical Fixtures for the Railroad Depot Restoration Project. The Work performed under this Contract has been reviewed and found, to the Construction Manager's and Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion thereof is sufficienlly complete in accordance with the Conlrad Documents so the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion thereof designated above is hereby established as which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below: A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents. Conlon Construction Co. CONSTRUCTION MANAGER BY Paul Kalb DATE ARCHITECT BY DATE The Contractor will complete or correct the Work on the list of items attached hereto within daFs [rom the above date of Substantial Comp!edon. CONTRACTOR BY' I~ike W61tar DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof at (time) on (date). City of Bubuque ~43..63 gpj~¢ C~_ OWNEK BY Bob Schiesl DATE © ]992 - THE AMERICAN INSTITUTE OF ARCHITECTS, ]7B5 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292. AIA DOCUMENT - CERTIFICATION OF SUBSTANTIAL COMPLETION - CONSTRUCTION MANAGER-ADVISER EDITION - 1992 EDITION - AIA® - WARNING: Unlicensed photocopying violates u.s. copyright laws and will subject the violator to legal prosecut on This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. expiration as noted below, expiration as noted below. User Document: g704cma - cb&n rafoth.aia - 9/5/2003. AIA License Number 1002891, which expires on 7/29/2004. Electronic Format G?o4/CMa - 1992 1