Fiber Optic Con Pt of Dbq finalMEMORANDUM
October 14, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Fiber Optic Connection Between City Network and Port of Dubuque
Public Works Director Mike Koch is recommending acceptance of the Fiber Optics
Connection Project between the City Network and Port of Dubuque, as completed by
Volkens Excavating, in the final contract amount of $11,625. This project allowed for
the extension of the City's fiber optic system to the Grand Harbor Resort, the Grand
River Center and the National Mississippi River Museum and Aquarium.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
October 13, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director /~'
Fiber Optic Connection between City Network and Port of Dubuque
INTRODUCTION
The enclosed resolutions provide for the acceptance of the construction contract for the
Fiber Optics Connection Project between the City Network and Port of Dubuque.
DISCUSSION
Work has been completed by Volkens Excavating of Dyersville, Iowa, ~n the final
contract amount of $11,625.
The project provided for the installation of four-inch fiber optics conduit with one-inch
interducts from a manhole at Fourth and Iowa Streets to the Port of Dubuque. This
conduit allowed for the extension of the City's fiber optic system to the Grand Harbor
Resort, the Grand River Center, and the National Mississippi River Museum and
Aquarium.
RECOMMENDATION
I recommend that the City Council accept the improvements and the final contract be
established at $11,625.
BUDGET IMPACT
The summary of the project costs is as follows:
Bid Final
Construction Contract $12,332.00 $11,625.00
Contingency 2,430.20 0
Engineering 1,336.61 1,743.75
Total Project Cost $16,098.81 $13,368.75
The project will be funded with the Utility Relocation funds budgeted from the Port of
Dubuque Fiscal Year 2003 appropriation.
ACTION REQUESTED
The City Council is requested to adopt the attached resolutions accepting the
improvement and establishing the final construction cost.
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Michael Felderman, Civil Engineer
David Ness, Civil Engineer
Chris Kohlmann, Information Services
Merrill Crawford, Cable Franchise Administrator
Jim Kolf, Durrant
RESOLUTION NO. 394-03
ACCEPTING IMPROVEMENT
Whereas, the contract for the Fiber Optic Connection Project between City
Network and Port of Dubuque has been completed and the City Manager has
examined the work and filed his certificate stating that the same has been
completed according to the terms of the contract, plans and specifications and
recommends its acceptance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the recommendation of the City Manager be approved
and that said improvement be and the same is hereby accepted.
BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby
directed to pay to the contractor from the Port of Dubuque Utility Relocation
Funds in amount equal to the amount of his contract, less any retained
percentage provided for therein.
Passed, approved and adopted this 20th day of October, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 395-03
FINAL ESTIMATE
Whereas, the contract for the Fiber Optic Connection Project between City
Network and Port of Dubuque has been completed and the City Engineer has
submitted his final estimate showing the cost thereof including the cost of
estimates, notices and inspection and all miscellaneous costs.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. That the cost of said improvement is hereby determined to
be $13,368.75 and the said amount shall be paid from the Port of Dubuque Utility
Relocation Funds of the City of Dubuque, Iowa.
Passed, approved and adopted this 20th
__ day of October ,2003.
e F. Schneider, CMC, City Clerk
City of Dubuque
PARTIAL PAYMENT: FINAL
PRO~ECT NAME: Fiber Optic Cormection Froject (City Network and Po~t of Dubuque)
CONTRACTOR: Volken~ ~.
CODE ITEM
DATE: June 6, 2003
CONTRACT AMOUNT: $12,332.00
QTY.
UNIT COST TO DATE COST
E-I
I205.020o Bedding Stone, (1" Clean)
1301.o925 ACC Full Depth Repair Patches
1301.1400 ACC Hand Patching, Temporary
I302.225o Storm Sewer, Manhole, Cone Section, Ring & Cove~
1901.0100 Boring, 1~5" PVC duct containing 4 ~ I' PVC innerduct
1910.0000 Pull Box
2OOO.OOOO Traffic Conm)l
EXTRA WORK
Core Bore existing manhole
Ton $10.00 5 $50.00
SY $35.00 13 $455~00
SY $20.00 0 $0.00
Each $500.00 0 $0.00
LF $12.00 860 $10,320.00
Each $400.00 1 $400.00
LS $250.00 1 $250.00
Ea $150.00 I $150.00
TOTAL DUE CONTRACTOR
ENGINEERING
TOTAL CONSTRUCTION COST
$11,625.00
$I,743.75
$13,368.75
I hereby cec'fify that the above statement shows jn detail the
correct amount of all.wgrk req~ii'~d (o e~mplete t[~ above improvement.
Michael Van Mffilgen, C~y Manager
Ciiy of Dubuque,Iowa
improvement, does hereby accept the above "Total Due Contractor", as
tull settlement for all claims for said improvement.
co cToR:
.
/
Michael A~ Koch
Public Works