Ice Harbor Pump Aux.Power ProjMEMORANDUM
O~ober13,2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Ice Harbor Pump Auxiliary Power Project
Operations and Maintenance Department Manager Don Vogt recommends initiation of
the bidding process for the Ice Harbor Pump Auxiliary Power Project, and further
recommends that a public hearing be set for December 1, 2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Don Vogt, Operations & Maintenance Department Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
October 1, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager ,_ ~ /)
Don Vogt, Operations & Maintenance Department Manag
Ice Harbor Pump Auxiliary Power Project
INTRODUCTION
The attached resolutions authorize the public bidding procedure for the Ice
Harbor Pump Auxiliary Power Project.
DISCUSSION
This project provides for the purchase and installation of a diesel-fueled,
auxiliary power generator, transfer switch, generator enclosure, and associated
conduit and wiring for auxiliary power to run the floodwall pumps located at the
Ice Harbor pumping facility. In the event of a power outage, this generator would
provide power to run the Ice Harbor floodwall pumps, reducing the chance of
inland flooding during Mississippi River high water events.
The schedule for this project is proposed as follows:
Advertisement of Bids
Notice of Public Headng
Receipt of Bids
Public Headng
Award of Contract
October 24, 2003
November 21, 2003
November 12, 2003
December 1, 2003
December 1, 2003
BUDGET IMPACT
The cost estimates for the project are as follows:
Construction Contract $ 67,575.00
Contingency $ 7,457.00
Engineering $ 7,000.00
TOTAL $ 82,032.00
This project will be funded with monies ($82,032.00) budgeted specifically for it
in our department's FY2004 capital improvement projects budget.
ACTION TO BE TAKEN
The City Council is requested to establish the date for the public hearing and
authorize the City Clerk to advertise the request for proposals through the
adoption of the attached resolutions.
ATTACHMENTS
DJV/Iml
RESOLUTION NO. 402-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Ice Harbor Pump Auxiliary Power Project in the estimated amount of
$82,032.00, are hereby approved and ordered filed in the office of the City Clerk
for public inspection.
Passed, adopted and approved this 20th day of October, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider City Clerk
RESOLUTION NO. 403-03
FIXING DATE OF THE HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and plaCed same on file in the offiCe of the City Clerk for public inspection of the
ICe Harbor Pump Auxiliary Power Project.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That on the 1~t of December, 2003, a public hearing will be held at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor mere than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 20th day of October, 2003
Terrance M. Duggan
Mayor
Attest:
Jeanne F. Schneider City Clerk
RESOLUTION NO.. 404-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Ice Harbor Pump Auxiliary Power Project is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the notice to bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than twenty days prior to the receipt of
said bids at 2:00 p.m. on the 12th day of November, 2003. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 1~t day of December, 2003.
Passed, adopted and approved this 20th day of October, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider
City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Ice Harbor Pump Auxiliary Power
Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimate of cost for the Ice Harbor Pump Auxiliary Power Project, in accordance
with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on the 1st day
of December 2003 in the Public Library Auditorium in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto or to the cost of the improvements.
Published by order of the City Council given on the 20th day of October,
2003.
Jeanne F. Schneider
City Clerk