Eagle Pt Water Pl ADA RenovatioMEMORANDUM
October 13, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Eagle Point Water Plant ADA Renovation Bid Rejection
Water Department Manager Bob Green is recommending that the City Council reject all
bids received for the American Disability Act Renovation improvements to the Eagle
Point Water Plant. The engineer's estimate for this project was $148,000, and the Iow
bid received was $217,072, which is 70% over the engineer's estimate.
Staff will be meeting with the consultant engineer, John Allen, to review the proposals
and the project, and will be recommending to either re-bid or delay this project until
funding is properly secured through the budgeting process.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
CITY Of DUBUQUE, IOWA
MEMORANDUM
O~ober13,2003
TO:
Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager~.~-~
SUBJECT: Eagle Point Water Plant ADA Renovation Bid Rejection
Introduction
The purpose of this Memorandum and resolution is to request that the City Council
reject all bids received for the American Disability Act Renovation improvements to the
Eagle Point Water Plant.
Discussion
This project was intended for the renovation of the Eagle Point Water Plant to be in
compliance with the American Disability Act Standards. The project was for
improvements to doorways, restrooms and the elevator.
The Engineers estimate for this project was $148,000. On Thursday October 9, 2003,
four (4) bids were received for this project. The Iow bid of $217,072 was submitted by
Kluck Construction and is 70% over the engineers estimate.
Recommendation
Because of the bid proposals being extremely higher than the monies allocated for this
project, I would recommend the rejection of all bids.
Action to be taken
Staff and I will be meeting with our consultant Engineer, John Allen in review of these
proposals and the project. Depending on the results of our review, we will be
recommending to either re-bid or delay this project until funding is properly secured
through our budgeting process.
cc. Pauline Joyce, Administrative Services Manager
Bob Ervolino, Assistant Water Plant Manager
File
Deoartment Prepared by:. Robert M. Green, Water Manaqer; Address: 1902 Hawthorne Street: Telephone: 5894291
RESOLUTION 411-03
RESOLUTION RECINDING RESOLUTION NO. 333-03 PRELIMINARY
APPROVAL OF THE PLANS AND SPECIFICATIONS FOR THE
RENOVATION OF THE EAGLE POINT WATER PLANT AT 1902
HAWTHORNE STREET, DUBUQUE, IOWA TO THE AMERICAN
DISABILITY ACT STANDARDS:
Whereas, an advertisement for bids for the renovation of the Eagle Point
Water Plant at 1902 Hawthorne Street to comply with the American Disability Act
Standards was published on September 19, 2003; and
Whereas, the city Council deemed it advisable to reject all bids received,
abandon the project and re-bid the project at a later date.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF DUBUQUE, IOWA:
That Resolution No. 333-03, Preliminary Approval of Plans and
Specifications for the renovation of the Eagle Point Water Plant to American Disability
Act Standards Project be rescinded and that said project be re-bid at a later date.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Passed, approved and adopted this 20th day of October, 2003.
OCT.~.B.~OOB 6:tgAM
RLLEM AND URBAIM
ALLEn &
Arc:h~r, ecl:.e and ConeT, ruo'r, lon Idartagere, I~.
Main 0~ - 5ul:e ~10 Dul~uqu~, Iowa
H0.637
October 10, 2003
Bob Green
Water D~pam~n~ Mana~r
Eagle Pohrc Water Plant
1902 Hawthorne Sh~eet
Dubuque, Iowa 52001-1416
Re; Bids received for the Water Department ADA Lmprovemems
Upon revlawin8 the bids received (refer to atlmched bid tally) and finding them to t~
higher ~ ~he project estimate, we recommend rej e~'ing all of the bids and reviewing the projec~
priories before proceeding foI~m',
We understand ~ only ~me elevator manufacturer, Schunmcher, was interested in bidding the
project and that because it is a a~tom retrof~ their bid was considerably higher than the cost ora
new installzti~m, Schunmcher was one of the elevator companie~ c~lsulted when we prepared our
December 12, 2001 Statement o£ Probablo Cost and we used their budget estimate of
We bavc heard that their actual bid was closer to $110,000.
We regret the inconvenience that this has caused all those involved. Please let us know how we
can assist in reestablishing priorities for this project.
~,..~en & Urbai- Architects
OCT,IS.2003 6:20AM ALLEN AND URBAIN N0,637 P.5
Dubuque Water Depa~ment
BID TALLY SHEET
wa~r Departma~t ADA Improvements
Our Project # 0133
: 2003
Kluck Co~stnjctfofl
GCI
221,900.00
230,772.00
3,358,00
3,200.00
2,479.D0
3,600.00
tA~KNowi. EDt=E
~nn~n&
X
X
BID
X
X
X