10 20 03 Agenda with IconsCITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
6:30 P.M.
LIBRARY AUDITORIUM
MONDAY, OCTOBER 20, 2003
INVOCATION
Sister Mary Kivlahan, OSF, Pastoral Associate, Holy Trinity Catholic Church
PROCLAMATIONS
Red Ribbon Week (October 23 - 31, 2003)
2-1-1 Month (November, 2003)
Red Ribbon Week 2-1-1 Month
PRESENTATION
Dubuque Initiatives to Provide Information on Minor League Baseball in DubUque
Suggested Disposition: Receive and File; Council Direction
CONSENTITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon ina single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
Minutes and Reports Submitted
Airport Commission of 9/22; Cable TV Regulatory Commission of 10/10; Cable
Community Teleprogramming Commission of 10/7; City Council of 10/6; Civil Service of
9/18 and 10/8; Housing Code Appeals Board of 9/16; Human Rights Commission of 9/8;
Joint City/County Planning Committee of 9/22; Mechanical Board of 10/1; Zoning Board
of Adjustment of 9/25
Proof of publication of City Council Proceedings for September 15 and 26, 2003
Printed Council Proceedings for August, 2003
Finance Director submitting the City of Dubuque Financial Reports for month ending
September 31,2003
Suggested Disposition: Receive and File; Approve as Printed
Airport Cable ~ 9/10 Cable - 10/7 City Council Civil Service - 9/18 Civil Service - 10/8
Housing Code
Human Rights .loint Planning ZBA
Hechanicai Bd
Proceedings
Notice of Claims/Suits
Michael W. Sand for vehicle damage; James C. Walgren for vehicle damage; Raymond
Worden, Jr. and Bambi Worden vs. City of Dubuque
Suggested Disposition: Receive and File; Refer to Legal for Investigation/Report
Corporati_on Counsel advising that the following claims have been referred to Public
Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool:
James Waigren for vehicle damage
Corporation Counsel recommending settlement of the claim of Kristina Keuter for
vehicle damage and James Mess for towing charges and directing the Finance
Department to issue proper payment.
Corporation Counsel recommending that the claim of Michael Sand for vehicle damage
be referred to River City Paving.
Suggested Disposition: Receive and File; Concur
Claims - [CAP Claims - Settled Claim - Referred
Citizen Communications
Communication from Tim Laehn regarding a program he has initiated in Allison, Iowa to
welcome new residents.
Request of Bob Felderman, representing Edward Walz, for a two-hour parking zone in
front of 1365-1367-1385-1399 Jackson Street.
Suggested Disposition: Receive and File; Refer to the CitY Manager
Laehn Ltr Felderman Ltr
Eagle Food Centers, Inc.
Notices of filing in the United States Bankruptcy Court for the Nor[hem District of Illinois
Eastem Division by Eagle Food Centers, Inc., et al. (Note: Documents on file in the
City Clerk's Office.)
Suggested Disposition: Receive and File
Tax Appeal
Corporation Counsel submitting a Stipulation of Settlement of two tax assessment
appeals for property located at 1105 Grove Terrace (the Hancock House).
Suggested Disposition: Receive and File; Approve
Tax Appeal - BAL Lb' Notice of Settlement Stipulation of
Settlement
Civil Service Commission
Civil Service Commission submitting the certified list for the position of Equipment
Operator I1.
Suggested Disposition: Receive and File; Make a Matter of Record
Equipment Operator
II Lb'
Letter of Appreciation
Communication from Nancy B. Ciapalo thanking the City Council for the recent action
regarding the Chestnut Street reconstruction project.
Suggested Disposition: Receive and File
Ciapalo Ltr
Iowa Department of Transportation '
Communication from the Iowa Department of Transportation submitting Iowa's
Mississippi River Trail (MRT) Plan and requesting that the City review the plan.
Suggested Disposition: Receive and File; Refer to the City Manager
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IDOT Ltl'
Plat of Survey - Lot 1 and Lot 2 of White's Place
Zoning Advisory Commission recommending approval of the Plat of Survey of Lot 1 and
Lot 2 of White's Place as requested by the City of Dubuque.
RESOLUTION Approving the plat of survey of Lot 1 and Lot 2 of White's Place No. 2
Suggested Disposition: Receive and File; Adopt Resolution
White's - ZAC Ltr White's - Staff Memo White's - Map White's - Resolution
10.
Final Plat- Medical Associates Subdivision No. 3
Zoning Advisory Commission recommending approval of the final plat of Medical
Associates Subdivision No. 3 at the end of Aggie Street as requested by Bob Hartig.
RESOLUTION Approving the final plat of Medical Associates Subdivision No. 3 in the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
Hartig - 7_AC Lb. HartJg - Application Ha~dg - Map HarUg - Plat
HarUg - Staff Memo Har~ig - Resolution
11.
Final Plat - Sullivan's 2nd Addition
Zoning Advisory Commission recommending approval of the final plat of Sullivan's 2nd
Addition as requested by James Sullivan.
RESOLUTION Approving the final plat of Sullivan's 2nd Addition in the City of Dubuque,
Iowa
Suggested Disposition: Receive and File; Adopt Resolution
Sullivan - ZAC Lb' Sullivan - Application Sullivan - Map Sullivan - Plat Sullivan - Staff Memo
Sullivan - Resolution
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15.
Administrative Services Fee Renewal
City Manager recommending approval of the administrative services fee renewal rates
submitted by Alternative Service Concepts (ASC), the City's workers' compensation
claims administrator.
Suggested Disposition: Receive and File; Approve
Renewal - MVM Renewal - Staff ASC - Renewal Rates ASC - Current Rates
Memo Memo
Chestnut Street (Highland to Cox) Reconstruction Project
City Manager recOmmending award of the contract for the Chestnut Street (Highland to
Cox) Reconstruction Project to WC Stewart Construction Co., in the amount of
$471 ,$23.09.
RESOLUTION Awarding contract to WC Stewart Construction Co.
Suggested Disposition: Receive and File; Adopt Resolution
Chestnut - MVM Chestnut - Staff Chestnut - Chestnut - Bid Tab
Memo Memo Resolution
Railroad Depot Restoration Project
City Manager recommending acceptance of the Railroad Depot Restoration Project -
Lighting Fixtures as completed by Morse Electric, Inc., in the final contract amount of
$28,061.90.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $28,061.90
Suggested Disposition: Receive and File; Adopt Resolutions
Railroad - MVM Mere,
Railroad ~ Staff Railroad - Resolution
Memo #2
Railroad - ResoluUon
#1
White Street Reconstruction Project
City Manager recommending acceptance of the White Street Reconstruction Project as
completed by WC Stewart Construction Co., in the final contract amount of
$2,757,473.33.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $2,757,473.33
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Suggested Disposition: Receive and File; Adopt Resolutions
White - MVM Memo White - Resolution
#2
White - Stafl Memo White - Resolution
#1
White - Rnal Cost
Fiber Optic Connection Project
City Manager recommending acceptance of the Fiber Optic Connection Project between
the City Network and the Port of Dubuque as completed by Volkens Excavating in the
final contract amount of $11,625.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $11,625.
Suggested Disposition: Receive and File; Adopt Resolutions
Fiber Optic - NVM Fiber Optic - Staff Fiber Optics - Fiber Optic - Fiber Optic - Final
Memo Memo Resolution #1 Resolution #2 Cost
Library Roof Replacement Project
City Manager recommending acceptance of the Library Roof Replacement Project as
completed by Jim Giese Commercial Roofing in the final contract amount of $44,378.
RESOLUTION Accepting improvement
RESOLUTION Approving final contract amount of $44,378
Suggested Disposition: Receive and File; Adopt Resolutions
Roof- MVM Memo
Library - Staff Memo Library - Resolution
#1
Library - ResoluUon
#2
Helping Services for Northeast Iowa Subcontract
City Manager recommending approval of a subcontract agreement with Helping
Services of Northeast Iowa for Police Officers to participate in the Iowa Department of
Health Drug and Violence Prevention Grant.
Suggested Disposition: Receive and File; Approve
Subcontract - MVM
Memo
Subcontract - Staff Subcontrac~
Memo
19.
Iowa Chicago & Eastern Railroad Agreements
City Manager recommending approval of agreements with the Iowa Chicago & Eastern
Railroad for the installation of a five-inch fiber optic conduit and the construction of a
railroad switch for Flynn Ready-Mix Concrete.
RESOLUTION Approving agreement with the Iowa Central & Eastern Railroad for the
installation of a five-inch fiber optic conduit at 17th and Elm Street
RESOLUTION Approving agreement with the Iowa Central & Eastern Railroad for the.
construction of a railroad switch and rail extension for the Flynn Ready-Mix Concrete
Co. railroad spur
Suggested Disposition: Receive and File; Adopt Resolutions
Railroad - MVM Hem, Railroad - Staff Railroad - ResoluUon Railroad - Resolution Lease Agreement
Memo #1 #2
Track Agreement
20.
Agreement with Hillcrest Family Services
City Manager recommending approval of an agreement with Hillcrest Family Services
for use of Murphy Park from November 1st through January 4th to set up a holiday light
display.
Suggested Disposition: Receive and File; Approve
Hillcrest - MVM Mem, Hitlcrest - Staff Mere( Hillcres~ - Agreemen!
21.
Business License Refund
Request of Kwik Trip, Inc. for a refund of the cigarette license for the Tobacco Outlet
Plus at 66 West 32nd Street and Eagle Food Center at 1800 Elm Street.
Suggested Disposition: Receive and File; Approve
22.
Business Licenses
RESOLUTION Granting the issuance of a Class "C" Beer/Liquor License to Rainbow
Lounge, Europa Haus and Bierstube, Channel Inn, and Carlos O'Kelly's; and Special
Class "C" Liquor License to Grape Harbor
Suggested Disposition: Adopt Resolution
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ResoluMon
ITEMS TO BE SET FOR PUBLIC HEARING
Sale of City Property - Medical Associates Subdivision
City Manager recommending that a public hearing be set for November 3, 2003 to
consider a request from Oak Park Place of Dubuque, LLC, the developer of Lot 10 of
Medical Associates Subdivision, to pumhase Lots 1, 2 and 3 of Medical Associates
Subdivision.
RESOLUTION of Intent to dispose of City interest in Lots 1, 2, and 3 of Medical
Associates Subdivision No. 3 in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
11/3/03
Sale - MVM Memo Same - Staff Memo Sale - Resolution Sale - Maps
2003 Local Law Enforcement Block Grant Funds
City Manager recommending that a public hearing be set for November 3, 2003
regarding the 2003 Local Law Enfomement Block Grant award.
Suggested Disposition: Receive and File; Public Hearing 11/3/03
Block Grant - MVM Block Grant - Staff
Memo Memo
Ice Harbor Pump Auxiliary Power Project
City Manager recommending initiation of the bidding process for the Ice Harbor Pump
Auxiliary Power Project and setting a public hearing for December 1,2003.
RESOLUTION Preliminary approval of plans and specifications
RESOLUTION Fixing date of hearing on plans and specifications
RESOLUTION Ordering bids
Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing
12/1/03
Pump - MVM Memo Pump - Staff Memo Pump ~ Resolutions
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COunty Farm Interceptor Sewer Connection Fee
City Manager recommending that a public hearing be held on November 17, 2003 to
consider establishing the County Farm intemeptor sewer connection fee at $500 per
acre.
RESOLUTION Providing for notice of the date, time and place of a public headng on an
Ordinance establishing a connection fee for the County Farm Sanitary Interceptor
Sewer
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
11/17/03
Sewer Fee - MVIVi Sewer Fee - Staff Sewer Fee - Sewer Fee -
Memo Memo Resolution Ordinance
BOARDS/COMMISSIONS
Applicants are invited to address the Council regarding their desire to serve on the following
Boards/Commissions:
Environmental Stewardship Advisory Commission (One youth member for a one-year term
and two 3-year terms through 10/1/06):
Applicants: Stephanie Beecher (Youth); Joseph D. Suarez
Historic Preservation Commission (One unexpired term through 7/1/05 for Old Main District;
two 3-year terms through 7/1/06 for At-Large)
Applicants: James E. Gibbs (At-Large); Matthew Lundh (At-Large); Angella Madatt (At-
Large); David C. Stuart (At-Large)
Overview Sheet Bd and Corem Us~ ESAC Apps HPC Apps
PUBLIC HEARINGS
SUSPEND THE RULES
Grandview Avenue United Methodist Church
Proof of publication on notice of hearing to consider rezoning property located at 419
and 485 North Grandview/1755 Bennett Street/1730 Grace Street from R-1 Single-
Family Residential Distdct to C-2 Neighborhood Shopping Center District at the request
of the Grandview Avenue United Methodist Church/Ambrose and LaVerne Klein/Shane
Klaas/Robert and Naoko Crippes/Richard Hartig and Zoning Advisory Commission
recommending approval.
Communications in support of the rezoning and communications in opposition to the
rezoning (in excess of 20 percent).
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ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by reclassifying hereinafter described property located at 419 North
Grandview Avenue from R-1 Single-Family Residential District to C-2 Neighborhood
Shopping Center District
Suggested Disposition: Receive and File; Motion B; Motion A (Super Majority
Vote Necessary)
Church - ZAC Ltr Church ~ Ordinance Church - Opposition Church - Applications Supplemental
Map Information
Church - Staff Church - Support Montes'sod Ltrs Petition - Opposing
Report Lbs
Petition #2 - Opposition Lbs Comments / Dotson Ltr Suggested Motion
Opposing Drawings
John Kretz/Perfection Oil Company
Proof of publication on notice of hearing to consider rezoning property located at
3136/3146 Central Avenue from R-3 Moderate Density Multi-Family Residential District
to C-2 Neighborhood Shopping Center District at the request of John Kretz/Perfection
Oil Company and Zoning Advisory Commission recommending approval.
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by reclassifying hereinafter described property located at
3136/3146 Central Avenue from R-3 Moderate Density Multi-Family Residential District
to C-2 Neighborhood Commercial District
Suggested Disposition: Receive and File; Motion B; Motion A
Kretz - ZAC Ltr Kretz - Application Kretz - Exhibit
Kretz - Drawings Kretz - Photo #1 Kretz - Photo #2
Kretz - Staff Report Kretz - Ordinance C2 Zoning Regs Suggested Notion
Joel Callahan - Seippel Road North of the Dubuque Industrial Center West
Proof of publication on notice of hearing to consider rezoning property located west of
Seippel Road, north of the Dubuque Industrial Center West, from County R-2 Single-
Family Residential Distdct to City CS Commercial Service and Wholesale District and LI
Light Industrial District, in conjunction with annexation, at the request of Joel Callahan
and Zoning Advisory Commission recommending approval.
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ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by reclassifying hereinafter described property located along with
west side of Seippel Road from Dubuque County R-2 Single-Family residential District
to City of Dubuque CS Commercial Service and Wholesale District and LI Light
Industrial District, with conditions, concurrent with annexation
Suggested Disposition: Receive and File; Motion B; Motion A
CaIiahan - ZAC Ltr Caliahan - Road Callahan - Callahan - Exhibit Callahan - Sheet #1
Memo Application
Callahan - Sheet #2 Callahan - Sheet #3 Oppos~on Ltr Callahan - Staff
Report
CS & 1.1 Zoning Regs Land Use Hap Suggested Motion
Callahan - Ordinance
The Cafaro Company - Request to Amend Planned Unit Development District
Proof of publication on notice of hearing to consider a request from The Cafaro
Company for property located at 555 John F. Kennedy Road to amend the Planned Unit
Development with a PC Planned Commercial District to require one parking space for
every 250 square feet of GLA (gross leasable area) to allow for an additional 82,000
square feet of new GLA and amend the sign regulations for Kennedy Mall and Zoning
Advisory Commission recommending approval.
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances for the hereinafter described property located at 555 John F.
Kennedy Road and adopting a new Conceptual Development Plan and Ordinance for
the Kennedy Mall PUD Planned Unit Development
Suggested Disposition: Receive and File; Motion B; Motion A
Mall - ZAC Ltr
Cataro - Staff
Report
Cafaro - Application Cafaro - Proposed Cafaro - Drawing Cafaro - Site Plan Parking Standards
Sign
Cafaro - Ordinance Suggested Motion
Tunnel Easement Agreement - Dubuque Bank and Trust
Proof of publication on notice of hearing to consider a tunnel easement agreement with
Dubuque Bank and Trust for construction of a tunnel to connect two buildings on the
east and west side of Central Avenue between 13th and 14th Streets and City Manager
recommending approval.
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RESOLUTION Disposing of a portion of the City's interest under a portion of Central
Avenue between 13th and 14~ Streets in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution
DB&T - MVM Memo DB&T - Staff Memo DB&T - Resol,~don
Material from October 6, 2003 Meeting
DB&T - MVM Hemo DB&T - Staff Memo DB&T - ResoluUon DB&T Request DB&T - E~hibit A
Agreement
Vacating Petition - John F. Kennedy Road Easement
Proof of publication on notice of hearing to consider disposing .of City interest and
vacating a portion of the John F. Kennedy roadway and utility easement to Grand View
United Methodist Church and City Manager recommending approval.
RESOLUTION Disposing of interest and vacating a portion of the John F. Kennedy
roadway and utility easement over Lot 1 and Lot 2 of Barton Randle Addition in the City
of Dubuque, Dubuque County, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
3FK - MVM Memo
.1FK - Staff Memo 3FK - Resolution
Material from October 6, 2003 Meeting
3FI( Vacate - MVM ~IFK Vacate - Staff 3FK Vacate - 3FK Release of 3FK - Vicinity Map
Memo Memo Resolution Easement
.IFK - Exhibit A .1FK Vacate -
Request Ltt
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General Obligation Capital Loan Notes
Proof of publication on notice of hearing to consider the issuance of not to exceed
$500,000 General Obligation Capital Loan Notes to support the Adams Company
expansion project at the Dubuque Industrial Center West and City Manager
recommending approval.
RESOLUTION Instituting proceedings to take additional action for the authorization of a
loan agreement and the issuance of not to exceed $500,000 General Obligation Capital
Loan Notes
Suggested Disposition: Receive and File; Adopt Resolution
GO Loan - MVM GO Loan - Staff
Memo Memo
GO Loan - Resolution
Material from October 6, 2003 Meeting
Adams Co - I',IVM
Memo
Adams Co - Noth Ltr
Adams Co - Staff Adams Co -
Memo Resolution
Eagle Point Water Plant Chemical Compound and Roof Addition Project
Proofs of publication on notice of hearing on plans and specifications and notice to
bidders on the receipt of bids, and City Manager recommending award of the contract
for the Eagle Point Water Plant Chemical Compound and Roof Addition Project to Kluck
Construction Company.
RESOLUTION Adopting plans and specifications for the project
RESOLUTION Awarding contract to Kluck Construction
Suggested Disposition: Receive and File; Adopt Resolutions
Roof - MVM Memo Roof - Staff Memo Roof - Resolutions
Eagle Point Water Plant ADA Renovation Project
Proofs of publication on notice of hearing on plans and specifications and notice to
bidders on the receipt of bids, and City Manager recommending rejection of the bids
received for the Eagle Point Water Plant ADA Renovation Project.
RESOLUTION Rescinding Resolution No. 333-03 Preliminary approval of the plans
and specifications for the renovation of the Eagle Point Water Plant at 1902 Hawthorne
Street, Dubuque, Iowa to the American Disability Act standards
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Suggested Disposition: Receive and File; Adopt Resolution
ADA - MVM Memo
ADA - Staff Memo ADA - Reselution
REINSTATE THE RULES~
ACTION ITEMS
Establishment of the Warehouse Neighborhood Demolition District
Communication from the Historic Preservation Commission recommending City Council
approval of an amendment to the Demolition District Ordinance that would establish the
Warehouse Neighborhood Demolition District.
ORDINANCE Amending Chapter 11 (Building Regulations) of the City of Dubuque
Code of Ordinances by amending Section 11-4(a) by creating the Warehouse
Neighborhood Demolition District
Suggested Disposition: Receive and File; Motion B; Motion A
Warehouse - HPC Lb' Warehouse - Property Owner List Proposed Disb.ict Gronen Ltr
Ordinance
Q & A's HFC Minutes - .lune HPC Minutes - July Warehouse - Form Let[ers
Lb'
Suggested Motion
Freedom Ridge Estates - Preliminary Plat
Zoning Advisory Commission recommending approval of the preliminary plat of
Freedom Ridge Estates located on the north side of Oakland Farms Road in Dubuque
County as requested by John and Tina Perry.
Suggested Disposition: Receive and File; Approve
Plat - ZAC Memo Perry - Application Perry - Map Perry - Plat Perry - Staff Report
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Administrative Fee - Police Authorized Vehicle Impoundments
City Manager recommending approval of an amendment to the Code of Ordinances to
provide for a $20.00 administrative fee for the towing and impoundment of vehicles by
the Police Department.
ORDINANCE Amending the City of Dubuque Code of Ordinances Section 32-432
Unauthorized Removal of Vehicle by adding the requirement of payment of an
administrative fee to the City of Dubuque before an impounded vehicle can be removed
from a facility where it is being held
Suggested Disposition: Receive and File; Motion B; Motion A
Fee - MVM Memo Fee - Staff Memo
Fee - Ordinance
Purchase of Real Estate at 1911 Windsor Avenue
City Manager recommending approval of the purchase of a single-family dwelling
located at 1911 Windsor Avenue.
RESOLUTION Approving the acquisition of real estate located at 1911 Windsor Avenue
in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution
Purchase - MVM Purchase - Staff Purcahse -
Memo Memo Resolution
Key West Drive Signage/Parking
City Manager recommending that parking be prohibited on both sides of Key West Drive
from Maquoketa Drive to the southerly City limits and that the existing stop signs at this
intersection be added to the City's Code of Ordinances.
ORDINANCE Amending Section 32-262(d) of the Code of Ordinances of the City of
Dubuque, Iowa, prohibiting parking on designated streets or portions thereof by adding
a portion of Rockdale Road and Key West Ddve
ORDINANCE Amending the Code of Ordinances of the City of Dubuque, Iowa, by
modifying Subsection (b) of Section 32-214 thereof providing for the addition of stop
signs on Key West Drive and Rockdale Road
Suggested Disposition: Receive and File; Motion B; Motion A
Key West - MVM Key West - Staff Key West - Key West - Suggested Motion
Memo Memo Ordinance #1 Ordinance #2
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COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address cleady. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Property Acquisition - Chapter 21.5(1 )(j) 2003 Code of Iowa
Collective Bargaining Strategy - Chapter 20.17(3) 2003 Code of Iowa
Jeanne F. Schneider
October 16, 2003
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