US 151/61 Capacity Improvements RFP Consultant SelectionMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 151/61 Capacity Improvements RFP - Consultant Selection
DATE: October 26, 2010
Dubuque
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The City of Dubuque received seven responses to a Request for Proposal for a
professional design consultant to provide street geometric and traffic signal engineering
design, including right -of -way investigation, for the improvements along US 151/61 from
US 52/Twin Valley to the Maquoketa Drive intersection.
After review of the proposals, the Consultant Selection Committee recommends the
selection of IIW Engineers and Surveyors, P.C. based on their traffic expertise and their
demonstrated ability to produce a quality product on a timely basis. IIW has committed
to complete the study and final design within four months in order to meet the April 2011
letting date.
City Engineer Gus Psihoyos recommends the City Council approve the selection of IIW
Engineers and Surveyors, P.C. to perform the street geometric and traffic signal
engineering design, including right -of -way investigation, for the improvements along US
151/61 from US 52/Twin Valley to the Maquoketa Drive Intersection and authorize the
City Manager to negotiate a professional Services Agreement and execute a contract
with IIW Engineers and Surveyors, P.C. for the consultant design services to complete
the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Attachment
cc: Barry Lindahl, City Attorney
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Miofiael C. Van Milligen
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: US 151/61 Capacity Improvements RFP — Consultant Selection
DATE: October 25, 2010
INTRODUCTION
BACKGROUND
Dubuque
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The purpose of this memorandum is to seek concurrence in the selection of IIW
Engineers and Surveyors, P.C. of Dubuque Iowa, as the professional design consultant
to provide street geometric and traffic signal engineering design, including right -of -way
investigation for the improvements along US 151/61 from US 52/Twin Valley to the
Maquoketa Drive intersection.
The US 151/61 corridor is located on the south side of the city of Dubuque. This is a
four -lane divided highway with signalized intersections at US 52/Twin Valley and at
Maquoketa Drive (intersections are approximately 0.40 miles apart). A narrow four -foot
raised median runs from the Grandview Avenue interchange to south of the Maquoketa
Drive intersection. The land use along this corridor is residential and commercial. This
area of US 151/61 experiences high levels of traffic due to its location in relation to
streets that connect Dubuque's south end with its west end. In 2008 the City of
Dubuque applied for and received an Iowa Clean Air Attainment Grant (ICAAP) that will
help fund signalization and ITS improvements at both existing signalized intersections
(US 52 and Maquoketa Drive). This grant will also be used to improve geometrics at
the US 52 intersection.
The Iowa Department of Transportation plans on rebuilding US 151/61 from the
Grandview interchange to the US 52 intersection. This DOT -let project includes
reconstruction of the existing bridges spanning Catfish Creek along with installation of a
median barrier and improvements to the east approaches at the US 52 intersection with
US 151/61. This project is currently on track for an August, 2011 letting through the
Iowa DOT and is anticipated to take two years to construct.
The DOT has asked that our ICAAP improvements be implemented prior to the
construction of this bridge project.
CONSULTANT SELECTION PROCESS
Seven consultant response proposals were received on October 20, 2010:
• IIW Engineers and Surveyors, P.C.
• Snyder & Associates
• MSA Professional Services, Inc.
• WHKS & Co.
• Shive- Hattery, Inc
• Veenstra & Kimm, Inc
• Howard R. Green Company
On October 25, 2010, the Consultant Selection Committee met to evaluate and rate
each of the consultants. The selection ranking was based upon the overall strength of
information provided in the consultant's response proposal submitted and the
consultant's demonstrated competence, experience and qualifications. Although each of
the consultants was uniquely qualified, the Consultant Selection Committee selected
IIW Engineers and Surveyors, P.C. (IIW) of Dubuque, Iowa as the first - ranked
consultant to provide the street geometric and traffic signal engineering design services
based on the following:
• Traffic Expertise: IIW has in -house staff that has a comprehensive knowledge of
the City of Dubuque traffic specifications, extensive experience in the design and
installation of all necessary ITS components, and can be available for on -site
field work on short notice.
• Proven Service Delivery: IIW has demonstrated its ability to produce a quality
product on a timely basis. This very complex design requires the preliminary
design to be completed in two weeks, with the final design to be completed,
reviewed, and submitted to the Iowa DOT within four months to meet the April,
2011 Iowa DOT bid - letting.
Following the execution of a professional services agreement, IIW has committed to
complete the study and final design within four months in order to meet the April, 2011
letting date.
RECOMMENDATION
Based on the extensive review of the proposals, the Consultant Selection Committee
recommends that the City negotiate a Professional Services Agreement and execute a
contract with IIW Engineers and Surveyors, P.C. for consultant services to complete the
street geometric and traffic signal engineering design, including right -of -way
investigation for the improvements along US 151/61 from US 52ITwin Valley to the
Maquoketa Drive intersection.
BUDGET IMPACT
The budget for the work outlined in the RFP is estimated to be in the range of $65,000 -
$75,000 depending on the negotiated final scope of services. The consultant work will
be funded from the Traffic Consultant Services CIP 3002028.
ACTION TO BE TAKEN
respectfully request that you recommend IIW Engineers and Surveyors, P.0 to perform
the street geometric and traffic signal engineering design, including right -of -way
investigation for the improvements along US 151/61 from US 52/Twin Valley to the
Maquoketa Drive intersection and that you request City Manager authority to negotiate
a Professional Services Agreement and execute a contract with IIW Engineers and
Surveyors, P.0 for the consultant design services to complete the project.
Prepared by David Ness, PE
cc: Jenny Larson, Budget Director
Ken TeKippe, Finance Director
Bob Schiesl, Assistant City Engineer
John Klostermann, Street & Sewer Maintenance Supervisor
Kyle Kritz, Associate Planner