9 11 23 City Council Proceedings Official_SpecialCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
OFFICIAL
The Dubuque City Council met in special session at 6:00 p.m. on September 11,
2023, in the second-floor Council Chambers of the Historic Federal Building, 350 W. 6th
Street.
Present: Mayor Cavanagh; Council Members Farber, Jones, Resnick, Roussell,
Sprank, Wethal; City Manager Van Milligen.
Mayor Cavanagh read the call and stated this is a special session of the City Council
called for the purpose of conducting Work Session - Smart Parking Mobility Manage-
ment Plan Update and for the purpose of conducting such business that may properly
come before the City Council.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and dis-
pose of as indicated. Seconded by Farber. Motion carried 7-0.
1. Fiscal Year 2024 Purchase of Services Grant Amendment and Reallocated
Agreement with St. Mark Youth Enrichment and Purchase of Services Agreement with
St. John’s Almost Home and authorize the Mayor to execute the agreements on behalf
of the City. Upon motion the documents were received and filed, and Resolution No.
299-23. Authorizing Execution of FY24 Purchase of Services Grant Agreements was
adopted.
RESOLUTION NO. 299-23
AUTHORIZING EXECUTION OF FY24 PURCHASE OF SERVICES GRANT AGREE-
MENTS
Whereas, the following non-profit organizations prepared and submitted requests to
provide support for human service programs in the City of Dubuque:
• St. Mark Youth Enrichment Amendment #1
• St. John’s Almost Home
; and
Whereas, the City Council approved the Fiscal Year 2024 budget that included the
Purchase of Services allocation; and
Whereas, the submissions have been approved by the Community Development Ad-
visory Commission on August 16, 2023; and
Whereas, all services provided will be to a minimum of 51% low/moderate income
residents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the Funding Approval/Agreements, authorized by the Community De-
velopment Advisory Commission beginning September 11, 2023 for Purchase of Ser-
vices Grants to the aforementioned organizations be approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and directed
to execute said Agreement and related documents on behalf of the City of Dubuque,
Iowa.
Passed, approved, and adopted on this 11th day of September 2023.
Brad M. Cavanagh, Mayor
Attest: Trish L. Gleason, Assistant City Clerk
2. Work Session Reschedule Request to Monday September 18, 2023, at 5:45 p.m.
for Travel Dubuque: No schedule conflicts were expressed. Upon motion the documents
were received, filed, and concurred.
ITEMS SET FOR PUBLIC HEARING
Motion by Jones to receive and file the documents, adopt the resolutions, and set the
public hearings as indicated. Seconded by Resnick. Motion carried 7-0.
1. Dubuque Racing Association Lease, Dubuque Racing Association Improvement
Projects – Lot 1 of Chaplain Schmitt Island, Requesting Consent of City to Improve-
ments, Leasehold Mortgage & Subordination Agreement: Upon motion the documents
were received and filed and Resolution No. 300 -23. Intent to Dispose of an Interest in
Real Property by Lease Agreement with the Dubuque Racing Association, LTD. and
Approving a Leasehold Mortgage and Subordination Agreement Between the Dubuque
Racing Association, Ltd and MidWestOne Bank was adopted setting a public hearing for
a meeting to commence at 6:30 p.m. on September 18, 2023.in the Historic Federal
Building.
RESOLUTION NO. 300-23
INTENT TO DISPOSE OF AN INTEREST IN REAL PROPERTY BY LEASE AGREE-
MENT WITH THE DUBUQUE RACING ASSOCIATION, LTD. AND APPROVING A
LEASEHOLD MORTGAGE AND SUBORDINATION AGREEMENT BETWEEN THE
DUBUQUE RACING ASSOCIATION, LTD AND MIDWESTONE BANK
Whereas, the City of Dubuque, Iowa (City) is the owner of the real property legally
described as:
Lot 1 of Chaplain Schmitt Island in the City of Dubuque, Iowa, according to the
Plat recorded as Instrument #2023-7679, records of Dubuque County, Iowa (the
Property); and
Whereas, the Property is subject to a Lease Agreement between City and the Dubu-
que Racing Association (DRA); and
Whereas, the parties now desire to enter into a new Lease Agreement; and
Whereas, the DRA seeks City approval for a construction project in excess of
$100,000 which requires City consent; and
Whereas, the DRA seeks City consent to finance the improvement project with Mid-
WestOne Bank, which requires City consent to a Leasehold Mortgage; and
Whereas, as part of the project financing MidWestOne Bank requires subordination
of the DRA’s lease obligations to the City in favor of MidWestOne Bank pursuant to a
Subordination Agreement and the DRA seeks the City’s consent to the subordination;
and
Whereas, the City Council of City believes it is in the best interests of City to approve
the Lease Agreement with the DRA, to consent to the improvements, to consent to a
Leasehold Mortgage, and to consent to the Subordination Agreement in favor or Mid-
WestOne Bank.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Council intends to dispose of City’s interest in the foregoing - de-
scribed real property pursuant to the Lease Agreement, to consent to improvements,
consent to a Leasehold Mortgage, and to consent to the Subordination Agreement in
favor of MidWestOne Bank.
Section 2. The City Clerk is hereby authorized and directed to cause this Resolution
and a Notice to be published as prescribed by Iowa Code §364.7 of a public hearing on
City's intent to dispose of the foregoing-described real property, to be held on the 18th
of September 2023, at 6:30 o'clock p.m. in the City Council Chambers at the Historic
Federal Building, 350 W. 6th Street, Dubuque, Iowa
Passed, approved, and adopted this 11th day of September, 2023.
Brad M. Cavanagh, Mayor
Attest: Trish L. Gleason, Assistant City Clerk
2. Lease Agreement Between the City of Dubuque, Iowa, and Dubuque Racing As-
sociation, Ltd: Upon motion the documents were received and filed and Resolution No.
301-23 Intent to Dispose of an Interest in Real Property by Lease Agreement with the
Dubuque Racing Association, LTD was adopted setting a public hearing for a meeting
to commence at 6:30 p.m. on September 18, 2023 in the Historic Federal Building.
RESOLUTION NO. 301-23
INTENT TO DISPOSE OF AN INTEREST IN REAL PROPERTY BY LEASE AGREE-
MENT WITH THE DUBUQUE RACING ASSOCIATION, LTD
Whereas, the City of Dubuque, Iowa (City) is the owner of the real property legally
described as
Lots 2 and 3 of CHAPLAIN SCHMITT ISLAND in the City of Dubuque, Iowa, ac-
cording to the Plat recorded as Instrument #2023 -7679, records of Dubuque Coun-
ty, Iowa; and
Whereas, the parties now desire to enter into a new Lease Agreement; and
Whereas, the City Council of City believes it is in the best interests of City to approve
the Lease Agreement with the Dubuque Racing Association, Ltd.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The City Council intends to dispose of the City’s interest in the foregoing -
described real property pursuant to the Lease Agreement.
Section 2. The City Clerk is hereby authorized and directed to cause this Resolution
and a Notice to be published as prescribed by Iowa Code §364.7 of a public hearing on
City's intent to dispose of the foregoing-described real property, to be held on the 18th
of September 2023, at 6:30 o'clock p.m. in the City Council Chambers at the Historic
Federal Building, 350 W. 6th Street, Dubuque, Iowa
Passed, approved, and adopted this 11th day of September, 2023.
Brad M. Cavanagh, Mayor
Attest: Trish L. Gleason, Assistant City Clerk
WORK SESSION
Smart Parking Mobility Management Plan Update
1. Smart Parking Mobility Management Plan Update Work Session: Ryan Knuckey
Transportation Services Director introduced Kevin White and Eric Haggett Parking and
Mobility Consultants from Walker Consultants Mr. White and Mr. Haggett made a
presentation that provided city council with options and opportunities regarding equip-
ment upgrades, branding and communications, policies and operations, revenue out-
look, and next steps for the Smart Parking and Mobility Plan. Mr. Knuckey, Mr. White,
and Mr. Haggett responded to questions from the city council.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:12 p.m. to discuss Purchase or
Sale of Real Estate – Chapter 21.5(1)(j) Code of Iowa. Seconded by Wethal. Mayor
Cavanagh stated for the record that the attorney who will consult with City Council on
the issues to be discussed in the closed session is City Attorney Crenna Brumwell. Mo-
tion carried 7-0.
The City Council reconvened in open session at 8:23 p.m. stating that staff had been
given proper direction.
There being no further business, Mayor Cavanagh declared the meeting adjourned at
8:24 p.m.
/s/Trish L. Gleason, Assistant City Clerk