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RR Depot Restoration Pro finalMEMORANDUM November 10, 2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Miliigen, City Manager Burlington Northern Railroad Depot Restoration Project Iowa DOT No. STP-E-2100 (618)--8V-31 Public Works Director Mike Koch is recommending acceptance of the Burlington Northern Railroad Depot Restoration Project, Contract No. 15A - Electrical, as completed by A&G Electric Company, in the final contract amount of $78,430.86, which is a 2% increase from the original contract amount of $76,810.00. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director MEMORANDUM November 10, 2003 TO: Michael C. Van Milligen, City Manager FROM: Michael A. Koch, Public Works Director SUBJECT: Burlington Northern Railroad Depot Restoration Project Iowa DOT No. STP-E-2100 (618)--8V-31 INTRODUCTION The enclosed resolutions provide for the acceptance of the completed construction contract associated with the Burlington Northern Railroad Depot Restoration Project, Contract No. 15A - Electrical. BACKGROUND The Dubuque County Historical Society (DCHS) and the City as the local sponsor secured a Transportation Equity Act (TEA-21) Grant in the amount of $444,050 awarded by the Iowa Department of Transportation (Iowa DOT) for the Burlington Northern Railroad Depot Restoration Project. Through discussions with the Iowa DOT, DCHS and City staff, it was determined that the project would be more efficiently managed and would have more local contractor participation if the project could be bid locally through the City of Dubuque. The Iowa DOT will allow local bidding of an TEA-21 project if the project elements being bid are estimated to cost less than $100,000 each. To achieve this, the Burlington Northern Railroad Depot Restoration Project was separated into eight (8) individual projects. The Burlington Northern Railroad Depot Restoration Project, Contract No.15A - Electrical, included all electrical work necessary for the power and lighting within the building. DISCUSSION Contract No. 15A - Electrical, has been completed by A&G Electric Company of Dubuque, Iowa, in the final contract amount of $78,430.86, which is a 2% increase from the original contract amount of $76,810.00. RECOMMENDATION I would recommend that the City Council accept the improvements and recommend that the final contract amounts be established at $78,430.86 for Contract No.15A - Electrical, associated with the Burlington Northern Railroad Depot Restoration Project. BUDGET IMPACT The available funding for the Burlington Northern Railroad Depot Restoration Project is $555,063. The eight (8) individual contracts awarded for the project total $517,398 (including approved change orders). The Dubuque County Historical Society has a TEA-21 Grant awarded by the iowa Department of Transportation in the amount of $444,050 for the project. The multiple contracts will be funded with 20% Dubuque County Historical Society funds and 80% State/Federal funds and up to the maximum grant amount. The City is the sponsor of the TEA-21 Grant but will not have any funds contributed to the project. The following is a project cost summary of the completed construction contracts for the Burlington Northern Railroad Depot Restoration Project. Estimate Bid Final Contract No.15A- Electrical: $ 97,400 $ 76,810 $ 78,430.86 Total Renovation Cost: $ 97,400 $ 76,810 $ 78,430.86 The project funding for the Burlington Northern Railroad Depot Restoration Project is as follows: Dubuque County Historical Society (20% Match) $15,686 Iowa DOT TEA-21 Grant 62,745 Total Renovation Project Funding $ 78,431 ACTION TO BE TAKEN The City Council is requested to adopt the attached resolutions accepting the improvement and establishing the final contract amount for Contract No.15A - Electrical, associated with the Burlington Northern Railroad Depot Restoration Project. Prepared by Robert Schiesl, P.E., Civil Engineer cc: Pauline Joyce, Administrative Services Manager Jerry Enzler, Mississippi River Museum Mark Hantelmann, Mississippi River Museum Kevin Eipperle, Durrant Group Gary Schulte, Durrant Group Paul Kalb, Conlon Construction Roger Walton, P.E., Local Systems Engineer, IDOT CERTIFICATE OF suBST:ANTIAL COMPLETION CONSTRUCTION MANAGER - ADVISER EDITION AIA DOCU~IEiqT G7o4,/CMa - £LECTRONIC FOPn~AT CONSTRUCTION MANAGER SEP 1 I 003 CONTRACTOR The Ourrant Group, IELD ,~ , .... t ...... OTHER COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLy DRAFTED AIA DOCUMENT MAY BE MADE BY USING DOCUMENT D~o~. PROJECT: (N. arne and addre~ ) C B& N RAILROAD DEPOT SHELL RESTORATION Ice Harbor District Dubuaue. Iowa 52001 TO OWNER:~City of Dubuque 50 West 13th Street Dubuclue~ Iowa 52001 and address) PROIECT NOS:_ CONTRACT FOR: Electric Conract #15a CONT1LiCTDATE: May 10, 2003 TO CONTRACTOR: A & G Electric 490 E. 14th Street (Narae and address) Dubuaue. Iowa 52001 DATE OF ISSUANCE: September 5. 2003 PROJECT OR DESIGNATED PORTION SHALL INCLUDE: Provide Electrical work for the Railroad Depot Restoration Proiect The Work performed under this Contract has been reviewed and found, to the Construction Manager's and Architect's best knowledge, information and belief, to be substantially complete. Substantial Completion is the stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. The date of Substantial Completion of the Project or portion thereof designated above is hereby establislied as which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated belmm, A list of items to be completed or corrected is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contraetor to complete all Work in accordance with the Contract Documents. Conlon Construction Co. ~ ,~ ~ ~--.,~ '-~ CONSTRUCTION MANAGER BY Paul Kalb DATE Durmnt Group '~K~oe e~ ARCHITECT BY DATE The Contractor will complete or correct the Work on the list of items attached hereto within days from the above date of Substantial Completion. CONTRACTOR l~' Riol(Actdey - ~ gATE The O',met accepts the Work or designated poition thereof as substantially complete and will assume full possession thereof at (time) on (date). City of Dubuaue i~ob~ ~C~ lo~ 3(3-09 OWNT. R By ob Sohiest DATE © 1992 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292. AIA DOCUMENT GYO4tCMa - CERTIFICATION OF SUBSTANTIAL COMPLETION - CONSTRUCTION MANAGER-ADVISER EDITION - 1992 EDITION - AIA® - WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. expiration as noted below, expiration as noted below. User Document: g704cma ~ cb&n rafoth.aia - 9/5/2003. AIA License Number 1002891, which expires on 7/29/2004. £[ectronic Format G704/CMa - 1992 1 RESOLUTION NO. 451-03 ACCEPTING IMPROVEMENT Whereas, the contract for the Burlington Northern Railroad Depot Restoration Project, Contract No. 15A- Electrical has been completed and the City Manager has examined the work and filed his certificate stating that the same has been completed according to the terms of the contract, plans an(~ specifications and recommends its acceptance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COL, NCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the recommendation of the City Manager be approved and that said improvement be and the same is hereby accepted. BE IT FURTHER RESOLVED that the City Treasurer be and he is hereby directed to pay to the contractor in the amount equal to the amount of his contract, less any retained percentage provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Department of Transportation, TEA-21 Grant. Passed, approved and adopted this 17th day of November, 2003. Terrance M. Duggan, Mayor Jeanne F. Schneider, CMC, City Clerk RESOLUTION NO. 452-03 FINAL ESTIMATE Whereas, the contract for the Burlington Northern Railroad Depot Restoration Project, Contract No. 15A - Electrical has been completed and the City Engineer has submitted his final estimate showing the cost thereof including the cost of estimates, notices and inspection and all miscellaneous costs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the cost of said improvement is hereby determined to be $78,430.86 and the said improvement shall be paid by the City as provided for therein, and the City shall be reimbursed in the amount of 20% of said contract amount from the Dubuque County Historical Society and 80% of said contract amount from the Iowa Department of Transportation, TEA-21 Grant. Passed, approved and adopted this __ Jeanne F. Schneider, CMC, City Clerk 17th day of November ,2003. Terrance M. Duggan, Mayor