Eagle Valley Sub Water Main ExtMEMORANDUM
November 10, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Eagle Valley Subdivision Water Main and Service Line Extension Project
Water Department Manager Bob Green recommends initiation of the bidding process
for the Eagle Valley Subdivision Water Main and Service Line Extension Project, and
further recommends that a public hearing be set for December 15, 2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
M ic~M~n~
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
CITY
OF DUBUQUE, IOWA
MEMORANDUM
November 7, 2003
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manage_r
SUBJECT: Eagle Valley Subdivision Water Main and Service Line Extension Project
INTRODUCTION: The enclosed resolutions authorize the bidding procedure for the
Eagle Valley Subdivision Water Main Extension Project.
BACKGROUND: On July 15, 2003, the developer, Fondell Excavating, requested the
City's financial assistance and cooperation in several facets of its 20-acre, owner-
occupied affordable housing subdivision along Roosevelt Road. Consistent with the
Affordable Housing Task Force report, staff recommends that the City finance the cost
of the water main and service laterals in the amount not to exceed $75,000. This would
be in the same manner as when the City financed the sewer main improvements for
the Harvest View development.
This project would extend approximately 1,009 feet of 8-inch ductile iron water pipe to
service the 32 lots in this residential, owner-occupied development. In addition, laterals
will be extended to all lots to service the individual properties within this development.
DISCUSSION: The project will be funded through the Water Main Revolving Loan
Funds. A connection fee would be established for each lot and would be payable to the
City of Dubuque by the developer, successors, or assignees upon the sale of each lot.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing
Receipt of Bids
Public Hearing
Award of Contract
Completion
Friday, November 21, 2003
Friday, November 28, 2003
Thursday, December 4, 2003
Monday, December 15, 2003
Monday, December 15, 2003
120 Days from date of Signed Contract
RECOMMENDATION: It is recommended that the City Council establish the date of
the public headng and to authorize the City Clerk to advertise for proposals.
BUDGET IMPACT: The estimate for the project is:
Construction Contrac[
Contingency
Total Project Cost
$67,500
$ 7,500
$75,000
The project will be funded from the capital improvement revolving loan program for
water main extensions within developments, with a current balance of $75,000.
ACTION REQUESTED: The City Council is requested to establish the date of the
public hearing and to authorize the City Clerk to advertise for proposals through the
adoption of the enclosed resolutions.
cc: Pauline Joyce, Administrative Services Manager
Barry Lindahl, Corporation Counsel
Mike Brekke, Water Distribution Supervisor
File
Preparer. Robert M. Green, Water Department Manager 1902 Hawthorne Street 589-4291
RESOLUTION NO. 463-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost
for the Eagle Valley Subdivision Water Main and Service Line Extension Project in the
estimated amount of $75,000 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this 17th .day of November, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
Preparer: Robert M. Green, Water Department Manager 1902 Hawthorne Street 589-4291
RESOLUTION NO. 464-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval on the proposed plans, specifications, and form of contract and placed same
on file in the office of the City Clerk for public inspection of the Eagle Valley Subdivision
Water Main and Service Line Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a public hearing will be held on the 15th day of December, 2003 at 6:30
p.m. in the Public Library Auditorium at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract and
cost of said improvement, and the City Clerk be and is hereby directed to cause a
notice of time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be not less than four days
nor more than twenty days prior to the day fixed for its consideration. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, contract or estimated cost of the improvement.
Passed, adopted and approved this 17th day of November ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
Preparer: Robert M. Green, Water Department Manager 1902 Hawthorne Street 589-4291
RESOLTION NO. 465-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, Iowa:
That the Eagle Valley Subdivision Water Main and Service Line Extension
Project is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bids hereby approved as a part of the plans specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall not be less than four days
· . th d
nor more than forty-five days prior to the receipt of sa~d b ds at 2 00 p.m. on the 4 ay
of December, 2003. Bids shall be opened and read by the City Clerk at said time and
will submitted to the Council for final action at 6:30 p.m. on the 15th day of December,
2003.
Passed, adopted and approved this 17th day of N~ovem/jbe
Terrance M. Duggan, Mayor
2003.
Attest:
Jeanne F. Schneider, CMC, City Clerk
Preparer: Robert M. Green, Water Department Manager 1902 Hawthorne Street 589-4291
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed form
of contract and estimate of cost for the Eagle Valley Subdivision Water Main and
Service Line Extension Project. Extension of approximately 1,009 feet of 8-inch ductile
pipeto service 32 lots in this development. This project will also include the pipe to
service 32 lots in this development. This project will also include the installation of 71
water service laterals.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimate of
cost for Eagle Valley Subdivision Water Main and Service Line Extension Project in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m. on
the15th day of December, 2003. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto or to the cost of the
improvements.
Any visual or hearing-impaired persons needing special assistance of persons
with special accessibility needs should contact the City Clerk's office at (563)589-4120
or TTD at (563)690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of
2003.
Jeanne F. Schneider, CMC, City Clerk