Minutes Park & Rec 11 12 03PRESENT:
ABSENT:
OTHERS:
MINUTES
APPROVED;
VOTE:
APPROVE
RECREATION
DIVISION FY 2005
OPERATING
BUDGET; VOTE:
PARK AND RECREATION COMMISSION MEETING
Wednesday, November 12, 2003
4:30 p.m., in the Third Floor Auditorium, Carnegie-Stout Public Library
Tom Blocklinger, Klm Daykin, Chuck Duggan, Gary Harjehausen, Karen
Lyness and Tom Schrobilgen
Paul Hoffmann
Staff present: Gil Spence, Pat Prevenas, John Hail and Eileen Trimble
It was moved by Harjehausen, seconded by Blocklinger, to approve the
minutes of the October 9, 2003, meeting. The motion passed unanimously.
Recreation Division Manager Pat Prevenas reviewed the expense and revenue
summary for swimming, golf maintenance, golf operations, C.D. target
programs, adult athletics, children's activities, therapeutic recreation and
recreation classes (printed copies may be found, as part of the original
minutes).
Swimming activity is proposing 76% self supporting, 1% above the current
year; no fee increases are proposed except lifeguard class going from $70 to
$90 to cover cost of materials needed for class.
Golf maintenance needs to be 100% self-supporting. Two new fees are being
proposed - nine-hole weekend rate of $12.50 after 2:00 p.m. and nine-hole
weekday rate of $11.00 for entire day (twilight rate would then only apply to
leagues). Fee increases proposed are: $1.00 weekend and weekday, twilight
50 cents, senior 50 cents; $5.00 individual pass, $10.00 couples pass, $15.00
family pass. Commissioner Duggan asked about a senior citizen season pass,
Manager Spenoe explained that the weekday individual pass was established
to try and accommodate this request. Commissioner Harjehausen asked about
the possibility of initiating a nonresident fee in the future to generate more
money. Mr. Spence said we could research this idea and come back after the
first of the year with a report.
Golf operations activity is proposing an increase in cart rentals, which have
been at the same $21.00 fee for four seasons.
C.D. Target revenue is from nominal fees charged to participants who do not
meet income guidelines for Iow income.
Adult athletics guideline is 80% and this budget is proposing 77%. We have
lost two revenue sources - DGIL field rental and large number of volleyball
teams that have gone to other facilities to play. Proposed fee increases: $10
for basketball and softball, $5 for volleyball and $10 for late volleyball.
continued
November 12, 2003 meeting
page two
Children's activities is projected to be 57% self supporting; last year's
guideline was 54%. Fee increases are the ones proposed earlier in the spring
when the city was trying to find ways to eliminate a budget shortfall.
Therapeutic has expenses of $22,000 and is projected to be 21% self-
supporting.
Recreation classes is projected to be 51% self supporting, which is up from
last year because the expense of ice rink attendants is gone, and there is a
new revenue source - church group renting Comiskey approximately 60 times
@ $50.
It was moved by Daykinl seconded by Hariehausen, to approve the Recreation
Divisio__n FY 200___.~5 operatin,q budget. The motion passed unanimously.
APPROVE PARK
DIVISION FY 2005
OPERATING
BUDGET; VOTE:
Park Division Manager John Hail told commissioners that Forestry activity
shows less expense than last year because the log loader was in last year's
budget; park areas is higher because two mowers and a truck are scheduled
for purchase; park patrol is scheduled to purchase a patrol car; greenhouse is
higher because a truck is scheduled for purchase.
Revenue is up in park areas because of the fee increases for camping and
pavilions, approved last spring to address budget reductions.
Mr. Hail explained a few items on the equipment priority list: · pickup truck in
park areas replaces a Jeep; · the truck being replaced in the greenhouse
activity is ten years old; - water fountain money is to replace some of current
old fountains with a higher grade fountain; · chain saws in forestry activity are
replaced on a two-year cycle; · rote tiller in greenhouse is ten years old; · line
string trimmers in park areas are replaced on a four-year cycle; and · the
fireplace grills in park areas are part of the five-year budget.
It was moved by Blocklin,qer, seconded bv Hariehausen, Lo approve the Park
Division FY 2005 operating budqet. The motion passed unanimously.
NEW GOLF
RATES/REVISE
GOLF POLICY
MANUAL; VOTE:
Manager Spence explained that the budget contains golf course
recommendations that require revisions to the golf course policy manual:
· Staff is proposing a 9-hole rate be initiated: $11.00 all day on weekdays
and $12.50 on weekends after 2:00 p.m. The current twilight rate would
become a league rate only.
continued
November 12, 2003 meeting
page three
Rates after Labor Day would change to: I,~Eighteen holes for 9-hole rate,
$12.50 weekends after noon, and $11.00 weekdays, all day. ~ After
October 1st (unless 1st is a Sunday), the $11.00 weekday, 9-hole rate be in
effect all day, every day.
It was moved by Schrobilgen, seconded by Hariehausen, t_9o approve initiatin.q a
9-hole rate for the golf course and changing rates after Labor Day, a._~s proposed
by staff. The motion passed unanimously.
PARK DIVISION
REPORT:
Park Division Manager John Hail informed commissioners:
I, End-of-season cleanup is going well; water lines have all been winterized.
I, The electrician has disconnected the electricity at Miller-Riverview Park and
we will be removing all electrical boxes. I, The forestry crew finished planting
50 trees this fall. ~ Mechanic is busy switching all the vehicles over to get
ready for winter. I, The first half of the concrete slab for the in-line hockey rink
at Allison-Henderson Park has been poured.
OTHER
BUSINESS:
No other business was discussed.
ADJOURN;
VOTE:
It was moved by Blocklinger, seconded by Harjehausen, that the meeting be
adjourned at 5:15 p.m. The motion passed unanimously.
Chairperson
Attest