Madison St San Sewer Ext ProjMEMORANDUM
November 24, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Madison Street Sanitary Sewer Extension Project
Public Works Director Mike Koch recommends initiation of the bidding process for the
Madison Street Sanitary Sewer Extension Project, and further recommends that a public
hearing be set for January 19, 2004.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen ~
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Mike Koch, Public Works Director
THE CITY
CITY OF DUBUQUE
MEMORANDUM
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Gus Psihoyos, Assistant City Engineer
November 24, 2003
Madison Street Sanitary Sewer Extension Project
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Madison Street
Sanitary Sewer Extension Project.
BACKGROUND
The project was approved for the Fiscal Year 2001 Capital Improvement Program,
and provides for the construction of approximately 435 feet of gravity sanitary
sewer and 395-feet of private forcemain.
DISCUSSION
The project will provide sewer service to three homes and one apartment building
along Madison Street. An 8" diameter gravity sewer pipe will be installed from
Ellis St. to the backyards of the two homes at 1829 and 1849 Madison Street.
Sanitary sewer grinder pumps will be installed for one home at 1910 Madison St.
and the apartment building at 1921 Madison St. and both will be tied into the
Clarke Dr. sanitary sewer. The pumps for 1910 and 1921 Madison St. were
needed due to the grade, existing retaining walls, and the lack of access for
equipment to tie those two properties into the gravity sewer.
The schedule for the project is as follows:
Initiate
Advertisement for Bids
Notice of Public Hearing
Publish Notice to Property Owners
Mail Notice to Property Owners
December 1, 2003
December §, 2003
January 9, 2004
December 12, & 19, 2003
December 12, 2003
Receipt of Bids
Public Hearing
Award of Contract
Completion
December 18, 2003
January 19,2004
January 19,2004
June 1,2004
RECOMMENDATION
I recommend that the City Council establish the date of January 5, 2004 for the
public hearing and authorize the City Clerk to advertise for proposals.
City staff is currently working with these property owners to secure the necessary
easements to complete this project. To allow extra time for these restrictions, the
contractors will be required to guarantee their bids for a period of ninety (90) days
instead of the normal thirty (30) days. This should not be a problem because of
winter construction difficulties.
BUDGET IMPACT
The estimate for the project is:
Construction Contract
Contingency
Engineering
Total Project Cost
90,458.45
9,045.85
14,925.64
4,429.94
The project will be funded as follows:
City Share $ 73,618.84
Special Assessment to Private Property $ 40,811.10
Total Project Cost $ 114,429.94
The project will be funded with the Sanitary Sewer Construction Fund from a Fiscal
Year 2001 appropriation in the amount of $113,000.
ACTION REQUESTED
The City Council is requested to adopt the attached resolution establishing
the date of public hearing and authorizing the City Clerk to advertise for proposals.
MAK/vjd
Prepared by Gus Psihoyos, Assistant City Engineer
cc: Michael A. Koch, Public Works Director
Pauline Joyce, Administrative Services Manager
John Klosterman, Operations & Maintenance Division
SITE LOCATION MAP ~
NOT TO SCALE NORTH
i MADISON STREET
~ SANITARY SEWER
i EXTENSION PROJECT
RESOLUTION NO 492-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Madison Street Sanitary Sewer Extension project in the estimated
amount $114,429.94 are hereby approved and ordered filed in the office of the
City Clerk for public inspection.
Passed, adopted and approved this 1st.
Attest:
~/'~eanne F. Schneider, CMC, City Clerk
__ day of Dec~er 2003. ...,
RESOLUTION No. 493-03
RESOLUTION SETTING A DATE FOR A PUBLIC HEARING ON THE INTENT
TO COMMENCE A PUBLIC IMPROVEMENT PROJECT TO EXTEND
SANITARY SEWER ON MADISON STREET
Whereas, the City Council is considering commencing a public
improvement project to construct a sanitary sewer system on Madison Street;
and,
Whereas, in connection with the construction of the sanitary sewer
system, it will be necessary for the City to acquire easements for the installation,
maintenance, and repair of said sewer;, and
Whereas, Iowa Code Chapter 6B requires an opportunity for public input
into the consideration of whether or not to proceed with the public improvement
project; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF DUBUQUE, IOWA:
A public headng is set for 3= oo p.m. on the 19th day of January, 2004, in
the Public Library Auditorium in Dubuque, Iowa on the consideration of the City
Council's intent to commence a public improvement project to construct a
sanitary sewer system and to acquire property and easements for the sewer
project.
Passed, adopted and approved this __
1st .day of December , 2003.
Attest:
RESOLUTION NO. 493A-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Madison Street Sanitary Sewer Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on 19th of January, 2004, at 3:00 p.m.
in the Public Library Auditorium at which time interested persons may appear and
be heard for or against the proposed plans and specifications, form of contract
and cost of said improvement, and the City Clerk be and is hereby directed to
cause a notice of time and place of such hearing to be published in a newspaper
having general cimulation in the City of Dubuque, Iowa, which notice shall 13e not
less than four days nor more than twenty days prior to the day fixed for its
consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 1st day of December, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne, F. Schneider, CMC, City Clerk
RESOLUTION NO. 494-03
RESOLUTION OF NECESSITY
Whereas, proposed plans have been duly prepared and approved by the City
Council of the City of Dubuque and are now on file in the office of City Clerk showing
among other things the plans, specifications, form of contract, estimated cost and
preliminary plat and schedule showing the amount proposed to be assessed against
each lot and the valuation of each lot as filed by the City Council, for the Madison Street
Sanitary Sewer Extension Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the City Council deems it advisable and necessary for the public welfare to
make the herein mentioned improvements, and unless property owners at the time of
the final consideration of this proposed resolution have on file with the City Clerk
objections to the Resolution of Necessity, they shall be deemed to have waived all
objections pertaining to the regularity of the proceeding and the legality of using the
special assessment procedure.
Said improvements shall be constructed and done in accordance with the plans
and specifications which have been approved by the City Council and now on file with
the City Clerk. That the cost and expense of making such improvement will be
assessed partially or totally against privately owned property lying with the assessment
limits, and in an amount not to exceed that provided by law, and in proportion to the
special benefits conferred.
The portion of the cost which shall be borne by the City will be paid from the
Sanitary Sewer Construction Fund, and special assessment bonds may be issued in
anticipation of deferred payments of assessments when a contract has been performed
and accepted, and the proceeds thereof used to pay the contractor.
The above resolution was introduced, approved and ordered placed on file with
the City Clerk this 1st day of Decembe]:, 2003.
Approved and placed on file for final action.
Attest.~
~.,J~'anne F. Schneider, CMC, City Clerk
RESOLUTION NO. 495-03
FIXING DATE OF HEARING ON RESOLUTION OF NECESSITY
Whereas. the City Council of the City of Dubuque, Iowa, has given its preliminary
approval on the proposed plans, specifications and form of contract and placed same
on file in the office of the City Clerk for public inspection for the Madison Street Sanitary
Sewer Extension Project, and,
Whereas, the proposed Resolution of Necessity for said improvement has been
introduced and is now on file in the City Clerk's office for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That on the 19th of January, 2004, a public headng will be held at 6:30 p.m. in the
Public Library Auditorium in the City of Dubuque at which time the owners of property
subject to assessment for the proposed improvement or any other person having an
interest in the matter may appear and be heard for or against the making of the
~mprovement, the boundaries of the district, the cost, the assessment against any lot, or
the final adoption of a Resolution of Necessity and the City Clerk be and is hereby
authorized and directed to cause a notice of time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published once each week for two consecutive weeks, the first
publication of which shall be not less than ten days pdor to the day fixed for its
consideration. Unless property owners at the time of the final consideration of this
proposed resolution have on file with the City Clerk objections to the Resolution of
Necessity they shall be deemed to have waived all objections thereto.
Passed, adopted and approved this 1st day of
December, 2003.
Atte ,st~.' ~
~deanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 496-03
RESOLUTION APPROVING
ASSESSMENTS
PRELIMINARY SCHEDULE OF
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached one sheet, inclusive, is hereby determined to be the schedule
of proposed assessments for the Madison Street Sanitar~ Sewer Extension Project and
the valuations set out herein are hereby approved.
Passed, approved and adopted this 1st day of
December, 2003
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
~/~l~anne F. Schnei(~r, CMC, City Clerk
CITY OF DUBUQUE, IOWA
MADISON ST. SANITARY SEWER PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS
The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be
assessed against each lot and the valuations shown opposite each lot are hereby fixed as true valuations of such lots by the city council of the City of Dubuque, Iowa.
OWNER ADDRESS LOTDESCRIPTION LEGAL GROSS VALUATION VALUATION w/ DEFICIENCY TOTAL NET
LOT# SUBDIVISION ASSESSMENT IMPROVEMENT ASSESSMENT ASSESSMENT
I R. Dean & Jannete Rampson
2 Kevin J. Welsh & Abigail Speigle Wel~
3 S. Vance & Tricia Delire
4 James Thomas Chappell
1829 Madison St Lot 2-2-1-2 & N, 50' Lot 1-2-2 CL 678
1849 Madison Lot 1-1-1-2, 1-2-1-1-2, 2~2-1-1-2, 1-2-1-2 CL 678
1921 Madison St. E, 161' Lot 46, E. 161' Lot 47, E. 161' Lot 48, E. 131' Lot 49 Coxs Addition
1910 Madison St. Lot 1-1-1-1 CL 678 & Lot 2-54 Marshs Addition
10-24-180-021 $ 6,997.62 $ 40,780.00 $ 47,777.62 $ $
10-24-180-020 $11,995.91 $ 55,770.00 $ 07,765.91 $ $
10-24-180-019 $11,121.21 $111,000.00 $ 122,121.21 $ $
10-24~181-002 $10,696.36 $ 73,680.00 $ 73,680.00 $ $
10,696.36
TOTALS $ 40,811.1~0 $ $ 40,811.10
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Madison Street Sanitary Sewer
Extension Project.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public headng on the proposed plans, specifications, form of contract and
estimate of cost for the Madison Street Sanitary Sewer Extension Project in
accordance with the provisions of Chapter 384, City Code of Iowa, at 6:30 p.m.,
on the 19th of January, 2004, in the Public Library Auditorium, 360 West 11th
Street, in Dubuque, Iowa. Said proposed plans, specifications, form of contract
and estimate of cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto or to the
cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 589-4193 in the Human Rights Department at
least 48 hours pdor to the meeting.
Published by order of the City Council given on the __
,2003.
day of
Jeanne F. Schneider, CMC, City Clerk
RECORD OF FINAL ADOPTION
The foregoing Resolution was finally pass.ed and adopted as proposed by the
City Council this ~ day of ~-~-~'/L-/, 2003. ~ ~ ~
Te/rrance M. Dugg~(yor
~xt/eanne F. $chnoidor, GMC, City ~rk
RESOLUTION No. 493-03
RESOLUTION SETTING A DATE FOR A PUBLIC HEARING ON THE INTENT
TO COMMENCE A PUBLIC IMPROVEMENT PROJECT TO EXTEND
SANITARY SEWER ON MADISON STREET
Whereas, the City Council is considering commencing a public
improvement project to construct a sanitary sewer system on Madison Street;
and,
Whereas, in connection with the construction of the sanitary sewer
system, it will be necessary for the City to acquire easements for the installation,
maintenance, and repair of said sewer;, and
Whereas, Iowa Code Chapter 6B requires an opportunity for public input
into the consideration of whether or not to proceed with the public improvement
project; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF DUBUQUE, IOWA:
A public hearing is set for 6:30 p.m. on the 19th day of January, 2004, in
the Public Library Auditorium in Dubuque, Iowa on the consideration of the City
Council's intent to commence a public improvement project to construct a
sanitary sewer system and to acquire property and easements for the sewer
project.
Passed, adopted and approved this
__ day of December ,2003.
Attest:
~.~anne F. Schneider, CMC, City Clerk
RESOLUTION NO. 495-03
FIXING DATE OF HEARING ON RESOLUTION OF NECESSITY
Whereas, the City Council of the City of Dubuque, Iowa, has g~ven its preliminary
approval on the proposed plans, specifications and form of contract and placed same
on file in the office of the City Clerk for public inspection for the Madison Street Sanitary
Sewer Extension Project, and,
Whereas, the proposed Resolution of Necessity for said improvement has been
introduced and is now on file in the City Clerk's office for public inspection.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That on the 19th of January, 2004, a public heanng will be held at 6:30 p.m. in the
Public Library Auditorium in the City of Dubuque at which time the owners of property
subject to assessment for the proposed improvement or any other person having an
interest in the matter may appear and be heard for or against the making of the
improvement, the boundaries of the district, the cost, the assessment against any lot, or
the final adoption of a Resolution of Necessity and the City Clerk be and is hereby
authorized and directed to cause a notice of time and place of such heating to be
published in a newspaper having general cimulation in the City of Dubuque, Iowa, which
notice shall be published once each week for two consecutive weeks, the first
publication of which shall be not less than ten days pdor to the day fixed for its
consideration. Unless property owners at the time of the final consideration of this
proposed resolution have on file with the City Clerk objections to the Resolution of
Necessity they shall be deemed to have waived ail objections thereto.
Passed, adopted and approved this 1st day of
December, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
NOTICE TO PROPERTY OWNERS
Notice is given that there is now on file for public inspection in the office of the
City Clerk of Dubuque, Iowa, a proposed Resolution of Necessity, an estimate of cost,
and a plat and schedule showing the amounts proposed to be assessed against each
lot and the valuation of each lot within a district approved by the City Council of
Dubuque, Iowa, for an improvement of the type(s) and in the location(s) as follows:
Madison Street Sanitary Sewer Extension Project
That the proposed distdct to be benef'ited and subject to assessment for the cost
of such improvements is described as follows:
The project will provide extension of approximately 435-feet of 8-inch gravity
sewer main and 390-feet of fomemain located on Madison Street. The project also
includes an extension of N-inch forcemain from each pumping station to the mainline
forcemain for each property assessed.
All properties abutting along the line of the described improvements.
Lot 2-2-1-2 & N. 50' Lot 1-2-2 CL 678
Lot 1-1-1-2, 1-2-1-1-2, 2-2-1-1-2, 1-2-1-2 CL 678
E. 161' Lot 46, E. 161' Lot 47, E. 161' Lot 48, E. 131' Lot 49 Coxs Addition
Lot 1-1-1-1 CL 678 & Lot 2-54 Marshs Addition
The City Council will meet at 6:30 p.m. on the 19th, of January, 2004, at the Public
Library Auditorium, 360 West 11t~ Street, at which time the owners of property subject to
assessment for the proposed improvement or any other person having an interest in the
matter may appear and be heard for or against the making of the improvement, the
boundaries of the district, the cost, the assessment against any lot, or the final adoption
of a Resolution of Necessity. A property owner will be deemed to have waived all
objections unless at the time of headng he has filed objections with the City Clerk.
Any visual- or hearing-impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563) 589-4120
or TDD (563) 690-6678 at least 48 hours pdor to the meeting.
Published by order of the City Council given on the
., 2003.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 497-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Madison Street Sanitary Sewer Extension Project is hereby
ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the secudty to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days Ddor to the receipt
of said bids at 2:00 p.m. on the 18~ of December 2003. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the Council for
final action at 6:30 p.m. on the 19th of January, 2004.
Passed, adopted and approved this 1st day of December, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Scnneider, City Clerk