12 6 10 City Council Agenda without Icons
ROLL CALL ORDER
FOR MEETING OF
12/6/10
CONNORS
JONES
LYNCH
RESNICK
VOETBERG
BRAIG
BUOL
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
5:30 P.M. – CLOSED SESSION
6:30 P.M. – REGULAR MEETING
HISTORIC FEDERAL BUILDING
MONDAY, DECEMBER 6, 2010
PLEDGE OF ALLEGIANCE
INVOCATION
Deacon Tim LoBianco, Resurrection Catholic Church
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
1. Minutes and Reports Submitted
Arts and Cultural Affairs Advisory Commission of 9/28 and 10/26; City Council of 11/15;
Community Development Advisory Commission of 11/17; Housing Commission of 9/28;
Housing Code Appeals Board of 8/17; Human Rights Commission of 10/11; Library
Board of 9/30 and 10/28; Park and Recreation Commission of 11/9
Library Board of Trustees Update from Meeting of October 28, 2010
Proof of publication of City Council Proceedings of November 1 and 15, 2010 and List of
Claims and Summary of Revenues for Month Ended October 31, 2010
Suggested Disposition: Receive and File
2. Notice of Claims/Suits
TransPaC Solutions for personal injury of Rebecca Voss; John W. McEnery for vehicle
damage; Kristi Schreiber for property loss; Amy Osterberger for vehicle damage;
Thomas C. Metz and Mary K. Metz, James W. LaBee and Bonita A. LaBee, and F.
James Kolf and Molly A. Kolf vs. City of Dubuque for property damage; Mark and
Sandra Willis for vehicle damage
Suggested Disposition: Receive and File; Refer to City Attorney
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: John McEnery
for vehicle damage; Amy Osterberger for vehicle damage; TransPaC Solutions on
behalf of Rebecca Voss for personal injury; Kristi Schreiber for property damage
Suggested Disposition: Receive and File; Concur
3. Homelessness and Rapid Re-Housing Program (HPRP)
City Manager recommending approval of an amendment to the Project Concern, Inc.
agreement for the Homelessness Prevention and Rapid Re-Housing Program (HPRP).
Suggested Disposition: Receive and File; Approve
4. Amendment to Fiscal Year 2010 and Fiscal Year 2011 Annual Action Plans
City Manager recommending approval of an amendment to the Fiscal Year 2010 and
Fiscal Year 2011 Annual Action Plans by reallocating funds from the prior Fiscal Year
2010 Annual Plan into the Fiscal Year 2011 Annual Plan and reprogramming funds for
existing and new projects.
RESOLUTION
Approving a Fiscal Year 2011 (Program Year 2010) Annual Action Plan
– Amendment #2 for Community Development Block Grant (CDBG), Homelessness
Prevention and Rapid Re-Housing (HPRP) and Community Development Block Grant
Recovery (CDBG-R) Funds
Suggested Disposition: Receive and File; Adopt Resolution
5. Acceptance of Worker’s Compensation Claims Administrative Services
City Manager recommending approval of an agreement between the City of Dubuque
and Alternative Services Concepts (ASC) for services related to the administration of
the City’s Worker’s Compensation Program.
Suggested Disposition: Receive and File; Approve
6. National League of Cities
Communication from Donald J. Borut, Executive Director – National League of Cities,
congratulating the City of Dubuque on winning the 2010 All-Star Community Award in
the Sustainability Recognition category.
Suggested Disposition: Receive and File
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7. Environmental Stewardship Advisory Commission
Communication from the Environmental Stewardship Advisory Commission
recommending City Council adoption of a Complete Streets Policy for new and existing
streets.
Suggested Disposition: Receive and File; Refer to City Manager
8. Weed Assessments
City Manager recommending approval of the levy of special assessments for the
second half of the 2010 Weed Enforcement Program.
RESOLUTION
Adopting the schedule of assessments for second half of 2010 and
directing the City Clerk to certify the schedule of assessments to the County Treasurer
and to publish notice thereof
Suggested Disposition: Receive and File; Adopt Resolution
9. 2010 Intake Reconstruction Project
City Manager recommending acceptance of the 2010 Intake Reconstruction Project as
completed by McDermott Excavating in the final contract amount of $65,999.00.
RESOLUTION
Accepting the 2010 Intake Reconstruction Project and authorizing
payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
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10. Locust Street Resurfacing Project – 9 to 17 Streets
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City Manager recommending acceptance of the Locust Street Resurfacing Project – 9
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to 17 Streets as completed by Tschiggfrie Excavating Company in the final contract
amount of $643,936.18.
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RESOLUTION
Accepting the Locust Street Resurfacing Project – 9 to 17 Streets and
authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
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11. Traffic Signal Mastarm Retrofit Project – Central Avenue at 5 and 7 Streets
City Manager recommending acceptance of the Traffic Signal Mastarm Retrofit Project
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– Central Avenue at 5 and 7 Streets as completed by A&G Electric in the final
contract amount of $156,897.58.
RESOLUTION
Accepting the Traffic Signal Mastarm Retrofit Project – Central Avenue
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at 5 and 7 Streets and authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
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12. Replacement of Section 8 Software System
City Manager recommending approval of the issuance of a request for proposals for
replacement of the Housing Department’s Section 8 financial and tenant management
software system.
Suggested Disposition: Receive and File; Approve
13. Housing Enterprise Zone Program Agreement – Bonson’s Block Ventures, LLC
City Manager recommending approval of a Housing Enterprise Zone Program
Agreement by and among the Iowa Department of Economic Development, the City of
Dubuque and Bonson’s Block Ventures, LLC for benefits related to the redevelopment
of the Bonson Block building located at 356 Main Street.
RESOLUTION
Approving a Housing Enterprise Zone Program Agreement by and
among the Iowa Department of Economic Development, the City of Dubuque and
Bonson’s Block Ventures, LLC
Suggested Disposition: Receive and File; Adopt Resolution
14. Downtown Rehabilitation Loan and Grants for the Caradco Building Project
City Manager recommending approval of a letter of commitment for a Downtown
Rehabilitation Loan of $300,000, a $10,000 façade grant, a $10,000 design grant and a
$15,000 financial consultant grant for John and Mary Gronen to support their
rehabilitation of the Caradco Building at 900 Jackson Street in the Historic Millwork
District.
RESOLUTION
Authorizing a letter of commitment and additional actions concerning a
Downtown Rehabilitation Loan, Façade Grant, Design Grant and Financial Consultant
Grant to Caradco Building, LLLP
Suggested Disposition: Receive and File; Adopt Resolution
15. National Academy of Public Administration
Press release that City Manager Michael C. Van Milligen has been elected to be a
NAPA Fellow and information from the National Academy of Public Administration.
Suggested Disposition: Receive and File
16. Iowa 32 Bike / Hike Trail – Phase 2 Project
City Manager recommending acceptance of the Iowa 32 Bike / Hike Trail – Phase 2
Project as completed by Connolly Construction in the final contract amount of $266,265.
RESOLUTION
Accepting the Iowa 32 Bike / Hike Trail – Phase 2 Project and
authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
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17. Recreation Site Field Supervisor Position
City Manager recommending approval of the creation of a temporary part-time position
to assist with staffing at the Multicultural Family Center (MFC).
Suggested Disposition: Receive and File; Approve
18. Design Service Agreement
City Manager recommending approval of a Design Service Agreement with IIW for the
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Dubuque flood control system and East 12 Street peninsula.
Suggested Disposition: Receive and File; Approve
19. Helping Services for Northeast Iowa
City Manager recommending approval of a subcontract with Helping Services for
Northeast Iowa regarding underage alcohol sales compliance checks and monitoring
reimbursement.
Suggested Disposition: Receive and File; Approve
20. Human Rights Commission Annual Report
City Manager transmitting the Human Rights Commission’s Annual Report for Fiscal
Year 2009/2010.
Suggested Disposition: Receive and File
21. Washington Neighborhood Plan
City Manager recommending approval of the Washington Neighborhood Plan to
facilitate future implementation of the strategies for the Washington Neighborhood and
providing an update on progress.
RESOLUTION
Adopting the Washington Neighborhood Plan
Suggested Disposition: Receive and File; Adopt Resolution
22. Human Rights Commission
Communication from Pamella Sharrad submitting her resignation from the Human
Rights Commission.
Suggested Disposition: Receive and File; Accept Resignation
23. 3D Modeling Software
City Manager recommending that the City of Dubuque support a 3D Modeling project to
support transportation services and economic development in Dubuque County and the
region.
Suggested Disposition: Receive and File; Approve
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24. Code of Ordinances
City Manager recommending approval of Supplements 2 and 3 to the City of Dubuque
Code of Ordinances.
RESOLUTION
Adopting Supplements 2 and 3 to the Code of Ordinances of the City of
Dubuque
Suggested Disposition: Receive and File; Adopt Resolution
25. Signed Contracts
Water Pollution Control Plant Modifications – Additional Service Agreement
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10 and Central Parking Ramp and 10 and Central Fire Headquarters Expansion –
Construction Testing and Inspection Services
Suggested Disposition: Receive and File
26. Business Licenses
City Manager recommending approval of annual liquor license renewals as submitted.
RESOLUTION
Granting the issuance of a permit to sell cigarettes and cigarette papers
to Kwik Stop
RESOLUTION
Granting the issuance of a Class “C” Beer Permit to Hy-Vee #2, Kwik
Stop Food Mart (2320 Hwy 61) and Kwik Stop (4110 Dodge Street)
RESOLUTION
Granting the issuance of a Class “C” Beer/Liquor License to Pepper
Sprout, Instant Replay and Double Shot; a Class “C” Liquor License to Cookin
Something Up; a Class “B” Wine Permit to Hy-Vee #2; and a Class “WBN” Native Wine
License to I Luv Food, Gotta Have It, Kwik Stop Food Mart (2320 Hwy 61) and Kwik
Stop (4110 Dodge Street)
Suggested Disposition: Receive and File; Adopt Resolutions
ITEM TO BE SET FOR PUBLIC HEARING
This agenda item is being scheduled for a future public hearing on the date indicated.
1. Historic Millwork District Complete Streets Project
City Manager recommending initiation of the public bidding process for the Historic
Millwork District Complete Streets Project and that a public hearing be set for December
20, 2010 to consider approval of the plans and specifications, form of contract,
estimated cost and Resolution of Necessity.
RESOLUTION
Preliminary approval of plans, specifications, form of contract, and
estimated cost, setting date of public hearing and ordering bids for the Historic Millwork
District Complete Streets Project
RESOLUTION
Approving the plat, schedule of assessments and estimate of total cost
and setting date of public hearing on the Resolution of Necessity
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Suggested Disposition: Receive and File; Adopt Resolutions; Public Hearing
12/20/10
BOARDS/COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions; applicant appointments will be made at the next City
Council meeting.
Human Rights Commission
Three 3-year terms through January 1, 2014 (Terms of Davis, Scott, and Rubenstein)
One 3-year term through January 1, 2013 (Term of Sharrad)
One 3-year term through January 1, 2012 (Term of Wilberding)
Applicants:
Frederick Davis, Jr., 2274½ Washington Street
Kurt Hansen, 511 Nocturnal Lane
Marcos Rubinstein, 663 Fenelon Place
This Commission is subject to the State of Iowa Gender Balance Law effective January 1,
2012.
Mediacom Cultural Affairs Charitable Foundation
Two 1-year terms through December 31, 2011 (Terms of Chavenelle and Twining)
Applicants:
Gail Chavenelle, 1155 Kelly Lane
Connie Twining, 421 N. Booth Street
Safe Community Advisory Committee
Nine 1-year terms through December 31, 2011
Applicants:
Anthony Allen, 1725 Delhi Street
Mary Rae Bragg, 350 Kaufmann Avenue
Diane Callahan, 531 Sapphire Circle
Jonathan Cheatham, 2396 University Avenue
Rachel Daack, 800 Laurel Street
Amanda Elkins, 2257 Chaney Road
Ann Ernst, 899 Mt. Carmel Road
Phil French, 1035 Rockdale Road
Bob Lanka, 2280 Jackson Street
Doug Stillings, 1255 Locust Street
Susan Stork, 2115 Golden Eagle Drive
Lynn Sutton, 876 Yale Court
Mr. Allen currently serves on the Human Rights Commission. Ms. Sutton currently serves on
the Human Rights Commission and the Housing Commission
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ACTION ITEMS
These are items where discussion is held by the City Council – public comments are not
allowed except as authorized by the Mayor.
1. Request to Reconsider – Radford Court Rezoning
Communication from John Herrig requesting that City Council reconsider the Radford
Court rezoning application.
Communications from City Attorney Barry A. Lindahl regarding the reclassification for
Radford Court LLC.
Communication from Mark J. Sullivan requesting that the City Council deny the
reconsideration application filed by John Herrig.
Suggested Disposition: Receive and File; Council
2. City in Motion – An IBM First of a Kind Proposal
City Manager recommending approval of the expansion of the IBM / City of Dubuque
Smarter City Partnership into the area of vehicle miles traveled.
Suggested Disposition: Receive and File; Approve
3. Memorandum of Understanding – Black Hills Energy
City Manager recommending approval to enter into a Memorandum of Understanding
with Black Hills Energy Corporation to conduct a natural gas pilot program as part of
Smarter Sustainable Dubuque.
Suggested Disposition: Receive and File; Approve
4. State of Iowa Financial Assistance Application for Eagle Point Software
City Manager recommending approval of the submission of a Community Economic
Betterment Account (CEBA) Program Financial Assistance application to the Iowa
Department of Economic Development on behalf of Eagle Point Software Corporation.
RESOLUTION
Authorizing the filing of an application for State Financial Assistance on
behalf of Eagle Point Software
Suggested Disposition: Receive and File; Adopt Resolution
5. Five Flags Civic Center Annual Report
City Manager transmitting the Five Flags Civic Center Annual Report and advising that
Five Flags Manager Joyce White will provide an update on activities in the current fiscal
year and plans for the future.
Suggested Disposition: Receive and File
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6. Multicultural Family Center Annual Report
City Manager transmitting the Multicultural Family Center Annual Report and advising
that Multicultural Family Center Director Tara Velez will provide an update on the efforts
and success of the Center.
Suggested Disposition: Receive and File
7. Results of Public Vote for Rebranding and Renaming KeyLine
City Manager transmitting the results of the public vote for the rebranding and renaming
of KeyLine and recommending that the City Council select a new name from the top
vote getters.
Suggested Disposition: Receive and File; Council
8. State of Iowa Legislative Priorities – 2011 Session
City Manager recommending approval of the State of Iowa Legislative Priorities for the
2011 session.
Suggested Disposition: Receive and File; Approve
9. Council Appointments
Communication from Jesús Avilés, Dubuque Racing Association, requesting that the
City make appointments to the DRA Board of Directors (currently Mayor Roy Buol, City
Council Members Kevin Lynch and Ric Jones, and City Manager Michael C. Van
Milligen).
Communication from M. Thomas Stovall, Executive Director of Operation: New View
Community Action Agency, requesting that the City make appointments to the Board of
Directors (currently City Council Members Ric Jones and David Resnick), and a
representative appointed by the City Manager (currently Jason Hartman).
Suggested Disposition: Receive and File; Council Appointments
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition – Chapter 21.5(1)(c)(j) Code of Iowa
Jeanne F. Schneider
December 2, 2010
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