Heritage Trail Ext Heron to JayMEMORANDUM
November 21, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Heritage Trail Extension Project from the Heron Pond Wetlands to the
Dubuque Jaycees Trail
Sealed bids were received for the Heritage Trail Extension Project from the Heron Pond
Wetlands to the Dubuque Jaycees Trail. Public Works Director Mike Koch recommends
award of the contract to the Iow bidder, Tschiggfde Excavating Co., in the amount of
$317,368.51, which is 7.4% under the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
November 21,2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director ~/~.¢¢/,/~
Heritage Trail Extension Project from the Heron Pond Wetlands to the
Dubuque Jaycees Trail
INTRODUCTION
The enclosed resolution provides for the award of the Heritage Trail Extension Project
from the Heron Pond Wetlands to the Dubuque Jaycees Trail.
DISCUSSION
Sealed bids were received by the Iowa Department of Transportation (IDOT) in Ames
on November 18, 2003. Tschiggfrie Excavating Co. of Dubuque, Iowa, submitted the
Iow bid in the amount of $317,368.51. This amount is 7.4% under the engineer's
estimate.
A summary of the bids received is as follows:
Tschiggfrie Excavating Co.
Connolly Construction, Inc.
$317,368.51
$367,240.75
This portion of the Heritage Trail Extension Project will extend from 16th and Kerper
Boulevard at the end of the Dubuque Jaycees Trail to the Heron Pond Wetlands Nature
Trail located behind the Dubuque Greyhound Park. These two portions will link to
existing components of the Heritage Trail system and will provide for another section of
off-road connection between the two existing trails.
RECOMMENDATION
The summary of the project costs is as follows:
Estimate
Award
Construction Contract
Contingency
Design
Inspection
$345,582.25
17,279.11
16,802.00
8,352.00
$317,368.51
17,279.11
16,802.00
8,352.00
Total Project Estimate
$388,015.36
$359,801.62
The project will be funded as follows:
TEA-21Grant (70%)
Fiscal Year 2004 City-Matching
Grant (30% IDOT Required Match)
Budget Shortfall
$233,000.00
100,000.00
55,015.36
$233,000.00
100,000.00
26,801.62
ProjectFunding
$388,015.36
$359,801.62
The 70% TEA-21 Grant of $233,000 requires a 30% local match of $100,000. Leisure
Services will provide $100,000 for the local match from current funds. The balance of
the budget shortfall of $26,801.62 will be obtained from funds budgeted for the Harvest
View Park. The funds will be re-budgeted.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution awarding the Hedtage
Trail Extension Project from the Heron Pond Wetlands to the Dubuque Jaycees Trail
to Tschiggfrie Excavating Co., subject to the concurrence by the Iowa Department of
Transportation.
MAK/vjd
Prepared by Michael Felderman
cc: Gil Spence, Leisure Services Manager
Laura Carstens, Planning Services Manager
Michael Felderman, Civil Engineer
RESOLUTION NO. 501-03
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 29m day of October, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Hedtage Trail Extension Project from the Heron Pond Wetlands to the
Dubuque Jaycees Trail.
Whereas, notice of headng on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this 1st day of December, 2003.
Attest:
Jeanne F. Schneider, CMC, City Clerk
day of December , 2003.
RESOLUTION NO. 502-03
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Heritage Trail Extension Project from the Heron Pond Wetlands to the Dubuque
Jaycees Trail pursuant to Resolution No. __ and notice to bidders published
in a newspaper published in /he City of Dubuque, Iowa on the 7th day of
November, 2003.
Whereas, said sealed proposals were opened and read on the 18th day of
November, 2003, and it has been determined that the bid of Tschiggfrie
Excavating Co. of Dubuque, Iowa in the amount of $317,368.51 was the lowest
bid for the furnishings of all labor and materials and performing the work as
provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Tschiggfrie
Excavating Co., subject to the concurrence by the Iowa Department of
Transportation, and the Manager be and is hereby directed to execute a contract
on behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTH ER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this 1st day of December, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
RESOLUTION NO.
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for the
Hedtage Trail Extension Project from the Heron Pond Wetlands to the Dubuque
Jaycees Trail pursuant to Resolution No. __ and notice to bidders published
in a newspaper published in the City of Dubuque, Iowa on the 7th day of
November, 2003.
Whereas, said sealed proposals were opened and read on the 18th day of
November, 2003, and it has been determined that the bid of Tschiggfrie
Excavating Co. of Dubuque, Iowa, in the amount of $317,368.51 was the lowest
bid for the furnishings of all labor and materials and performing the work as
provided for in the plans and specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Tschiggfrie
Excavating Co., subject to the concurrence by the Iowa Department of
Transportation, and the Manager be and is hereby directed to execute a contract
on behalf of the City of Dubuque for the complete performance of the work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this
day of ,2003.
Attest:
Terrance M. Duggan, Mayor
Jeanne F. Schneider, CMC, City Clerk
2101-0850001
2 2102"3710070
3 2102-2713070
4 2111-6174100
5 2123-7450020
2303-0063750
7 2303-0246825
8 2416-0100015
10 2502-8212014
11 2502-6220196
12 2511-0301400
13 2511-9310100
14 2523-9000500
15 2524'9276100
16 2524-9325001
17 2526-8285000
1S 2527-9263109
19 2528-8445110
20 2S33-4980005
21 2536~000440
22 2699"3999005
23 2599-9999009
24 2599-9699016
25 2S99-9999010
26 2601-2636043
27 2601-2636044
28 2601-9638351
29 2602'9000020
30 2602-9000060
31 2602-0000090
CLEAR+GRUB
EXCAVATION, CL 10, RDWY+BORROW
EXCAVATION, CL 13, RDWY+BORROW
GRANULAR SUBBASE
SHOULDER FINISHING, EARTH
HMA (MARSHALL) SURFACE 3/4"
ASPHALT BINDER, PG 50-26
APRON CONCRETE 1S"
CULV. CON. ENT PIPE 15"
BUBDRAIN LONGITUDAL 4 IN.
SUBDRAIN OUTLET, RF-19E
RECREATIONAL TRAIL, NOT MIXED ASPHALT 4 IN.
SPECIAL COMPACTION OF BUBGRADE FOR RECREATIONAL TRAILS
UNDER DECK LIGHTING (RM41)
WOOD POST-TYPE AJB 4"X4~
TYPE A SIGNS, SHEET ALUMINUM
CONSTRUCTION SURVEY
PAINTED PAVEMENT MARKINGS, WATERBORNE OR SOLVENT BASED
TRAFFIC CONTROL
MOBILtZATION
MODULAR BLOCK RETAINING WALL
RSMOVABLE SOLLARD
SAFETY RAIL
RELOCATION OF SERVICE PEDESTEL
SAND BLASTING
SEED+FERTILIZE (RURAL)
SEED+FERTILIZE (URBAN)
SLOPE PROTECTION WOOD EXCELSIOR
SILT FENCE
REMOVAL OF SILT FENCE
CLEAN OUT OF SILT FENCE
ACRE 3.00 1,600,00 5,700,00
CY 8,403.00 9.95 21,506,85
CY 695,00 13,00 11,635,00
SY 6,320.00 6.80 42,976.00
STA 75,40 126.00 9,S00.40
TON 80.00 54.00 4,320.00
TON 5,00 173.00 866.00
EACH 2.00 500.00 1,000.00
LF 14.00 45,00 630*00
LF 610,06 4,00 2,440,00
EACH 4,00 60.00 240,00
SY 5,100,00 11,20 57,120.00
BTA 4S.60 189.00 8,675,10
EACH 2.00 3,000.00 6,000.00
LF 218.00 16.00 3,488.00
SF 85.00 35.00 2,975,00
LS 1.00 I2,000.00 12,000.00
STA 83,10 19.00 1,578.90
LB 1.00 3,600,00 3,600,00
LS 1.00 10,000.00 10,000.00
SF 2,466,00 27,75 69,042.00
EACH 4.00 1,600.00 6,400.00
LF 670.00 28.00 18,760.00
EACH 1.00 9,000.00 9,000.00
LS 1.00 700,00 700,00
ACRE 8.00 2,200.00 4,400.00
ACRS 0.40 2,400.00 960.00
SQ 300,00 15,00 4,000.00
LF 3,700~00 4,00 14,800,00
LF 3,700,00 1,00 3,700,00
LF 3,700.00 1.10 4,070,00
2,024.00
9,30
4.90
221.30
47,30
250,00
390,30
S6.40
9.30
166.00
12.45
154.15
2,000.00
8.00
35.00
9,250.00
30.00
19,210.35
16.90
675,00
64.00
3,500.00
350,00
825,80
1,306.00
10.20
1.40
0.40
0.25
Total $ 342,682,25
6,072.00
22,347.90
12,216.75
30,668.00
16,666,02
3,784.00
1,250,00
780.60
789,60
5,673,00
664.00
63,495,00
7,076.40
4,000,06
1,744.00
2,975.00
9,250.00
2,493.00
1,600.00
19,210.35
42,047.20
2,700,00
42,880.00
3,500,00
350.00
1,651.60
520.00
3,060.00
5,t80.00
925.00
Bid is 7.4% Under
Engineers Estimate
5,600.00 17,400,00
9.80 23,549,40
11,45 10,247,75
4.60 29,072.00
-14 48,00 3,840,00
31 285,00 1,425,00
"36 380.00 760,00
33.00 462.00
9.00 5,490.00
150.00 600,00
13,60 69,360,00
172,00 7,894,80
-00 1,510,00 3,020.00
-100 14,00 3,052.00
0 48,00 4,080,00
-30 13,365.00 13,365,00
37 34.00 2,825,40
-18S 2,760.00 2,760.00
48 7,250.00 7,250.00
-64 25.60 63,692,80
-137 725.00 2,900.00
56 72.00 48,240.00
-157 3,920,00 3,928,00
-10[ 5,200.00 5,200.00
-16( 850.00 1,700,00
-8[ 1,100.00 440.00
-4~ 24,50 7,3§0,00
-18[ %95 7,215.00
-15¢ 1.15 4,255.00
$ 367,240.75
Bid is 7.2% Over
Engineers EsSma~e
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66
60
-99
27
44
-38
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MEMORANDUM
October 29, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Heritage Trail Extension Project from the Heron Pond Wetlands to the
Dubuque Jaycees Trail
This portion of the Hedtage Trail Extension Project will extend from 16th and Kerper
Boulevard at the end of the Dubuque Jaycees Trail to the Heron Pond Wetlands Nature
Trail located behind the Dubuque Greyhound Park. These two portions will link to
existing components of the Heritage Trail system and will provide for another section of
off-road connection between the two existing trails.
Public Works Director Mike Koch recommends initiation of the bidding process for the
Hedtage Trail Extension Project from the Heron Pond Wetlands to the Dubuque
Jaycees Trail, and further recommends that a public hearing be set for December 1,
2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi i -
MCVMIjh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
MEMORANDUM
October 28, 2003
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Michael A. Koch, Public Works Director ~.'~
Heritage Trail Extension Project from the Heron Pond Wetlands to
the Dubuque Jaycees Trail
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Heritage
Trail Extension Project from the Heron Pond Wetlands to the Dubuque Jaycees
Trail.
DISCUSSION
This portion of the Hedtage Trail Extension Project will extend from 16th and
Kerper Boulevard at the end of the Dubuque Jaycees Trail to the Heron Pond
Wetlands Nature Trail located behind the Dubuque Greyhound Park. These two
portions will link to existing components of the Hedtage Trail system and will
provide for another section of off-road connection between the two existing trails.
The Heron Ponds Wetlands Nature Trail that was completed in 2000
maneuvered around Miller Riverview 'Park, Heron Pond, and the back of
Greyhound Park. The segment along the ski read was included as a bid
alternate of the Heron Pond Wetlands Nature Trail; however, due to insufficient
fundi'ng, the Council delayed this portion.
The Dubuque Jaycees Trail widening is completed and is open to public use.
The Hedtage Trail Extension, which is funded with the Iowa Department of
Transportation Enhancement Grant, includes the loops underneath both sides of
the 16~ Street Bddge; and these loops allow access to the existing bridge
sidewalk without crossing 16t~ Street and the Greyhound Park. This portion of
the trail is along the proposed Pyatlgorsk Park, a planned park at 16~ and Kerper
Boulevard.
The schedule for the project is as follows:
Advertisement for Bids
Notice of Public Hearing on Plans and
Specifications
IDOT Receipt of Bids
Public Hearing
Award of Contract
Completion
November 7, 2003
November 21, 2003
November 18, 2003
December 1,2003
December 1,2003
45 Working Days
RECOMMENDATION
I recommend that the City Council establish the date of the public headng and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Construction Contract
Contingency
Design
Inspection
$345,582.25
17,279.11
16,802.00
8,352.00
Total Project Cost
$388,015.36
The project will be funded as follows:
TEA-21 Grant (70%)
Fiscal Year 2004 City-Matching Grant
(30% IDOT Required Match)
Budget Shortfall
$233,000.00
100,000.00
55,015.36
Total Project Funding
$388,015.36
The 70% TEA-21 Grant of $233,000 requires a 30% local match of $100,000.
Leisure Services has recommended reallocation of $100,000 of the funds
budgeted in Fiscal Year 2002 for the Highway 20 landscape improvements as
the local match for this grant. The balance of the budget shortfall of $55,015.36
will be obtained by deferring the repaying of the Ski Club Road at an estimated
cost of $99,000. This project will also rebudgeted in a future year.
ACTION REQUESTED
The City Council is requested to establish the date of the public headng and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
Prepared by Michael Felderman
cc: Gil Spence, Leisure Services Manager
Laura Carstens, Planning Services Manager
Heritage Trail Riverfront Extension:
Connection Between Heron Pond Wetlands Nature Trail
and
Dubuque Jaycees Trail
Bridge
Heron Pond Wetlands Nature Trail &
Dubuque Jaycess Trail (Northern Levee Path)
....... Statewide Enhancement Project Funding Proposal
N
RESOLUTION NO.
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
cost for the Hedtage Trail Extension Project from the Heron Pond Wetlands to
the Dubuque Jaycees Trail, in the estimated amount $388,015.36 are hereby
approved and ordered filed in the office of the City Clerk for public inspection.
Passed, adopted and approved this __ day of
2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Hedtage Trail Extension Project from the Heron Pond Wetlands to the Dubuque
Jaycees Trail.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a Public Hearing will be held on the 1st day of December, 2003, at
6:30 p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such headng to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days pdor to the day fixed
for its consideration. At the headng, any interested person may appear and file
objections to the proposed plans, .specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this day of
,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF HEARING ON PLANS AND SPECIFICATIONS
Notice of public hearing on proposed plans and specifications, proposed
form of contract and estimate of cost for the Heritage Trail Extension Project from
the Heron Pond Wetlands to the Dubuque Jaycees Trail: Trail extension from
16~ and Kerper Boulevard at the end of the Dubuque Jaycees Trail to the Heron
Pond Wetlands Nature Trail located behind the Dubuque Greyhound Park.
NOTICE IS HEREBY GIVEN: The City Council of Dubuque, Iowa will hold
a public headng on the proposed plans, specifications, form of contract and
estimate of cost for the Hedtage Trail Extension Project from the Heron Pond
Wetlands to the Dubuque Jaycees Trail, in accordance with the provisions of
Chapter 384, City Code of Iowa, at 6:30 p.m., on the Ist day of December, 2003,
in the Public Library Auditorium, 360 West 11~ Street, in Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimate of cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto or to the cost of the improvements.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours pdor to the meeting.
Published by order of the City Council given on the __
,2003.
day of
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 29~ day of October, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Hedtage Trail Extension Project from the Heron Pond Wetlands to the
Dubuque Jaycees Trail.
Whereas, notice of hearing on plans, spe~:ifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this day of
,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Heritage Trail Extension Project from the Heron Pond Wetlands
to the Dubuque Jaycees Trail is hereby ordered to be advertised for bids for
construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany each bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days pdor to the receipt
of said bids at 2:00 p.m. on the 18~ day of November, 2003. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the
Council for final action at 6:30 p.m. on the Ist day of December, 2003.
Passed, adopted and approved this __ day of
,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk