Amendment to FY 2010 and FY 2011 Annual Action PlansMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Amendment to FY 2010 and FY 2011 Annual Action Plans
DATE: November 24, 2010
Dubuque
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AII4maIca City
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2007
Housing and Community Development Department Director David Harris recommends
City Council approval of the FY 2011 Annual Action Plan- Amendment 2. This
amendment provides for an amendment to the FY 2010 and FY 2011 Annual Action
Plans by reallocating funds from the prior FY 2010 Annual Plan into the FY 2011 Annual
Plan and reprogramming funds for existing and new projects.
The proposed FY 2011 Annual Plan Amendment 2 would carry over the balance of
Homelessness Prevention and Rapid Re- Housing Program (HPRP) funds as of
June 30, 2010 based on the total budget revisions.
An amendment is proposed to adjust the total HPRP budget and the FY 2011 Annual
Plan. Due to the high demand for Financial Assistance, the amended HPRP budget will
increase Rapid Re- Housing from $50,000 to $137,294. Under Housing Relocation and
Stabilization, Homeless Prevention will decrease from $112,294 to $45,000 and Rapid
Re- Housing will be reduced from $40,000 to $20,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
77
ichael C. Van Milligen
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
Masterpiece on the Mississippi
To: Michael . n Milligen, City Manager
From: David H Housing and Community Development
Subject: Amendment to FY 2010 and FY 2011 Annual Action Plans
Date: November 18, 2010
Dubuque
afteicacity
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2007
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the attached
resolution approving FY 2011 Annual Action Plan- Amendment 2. This amendment
provides for an amendment to the FY 2010 and FY 2011 Annual Action Plans by
reallocating funds from the prior FY 2010 Annual Plan into the FY 2011 Annual Plan and
reprogramming funds for existing and new projects.
Federal regulations require that each year a city must prepare and file an Annual Plan
prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a public
participation process that includes a published notice, a public comment period, and a
public hearing. A city must follow its adopted plan as it expeands entitlement funds. If its
revenues or activities change, the city must amend. This requirement applies to plans for
previous years as well as the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed for
specific uses as per the adopted Annual Plan for Fiscal Year 2011. Since the funds from
FY 2010 have not been completely expended, the previously adopted Plan remains in
effect until amended to reflect changes in projects and funding need.
DISCUSSION
The proposed amendment to the FY 2011 plan combines the allocations from the previous
year with the current program year. These changes will allow us to respond to the needs
of the community, improve the public's understanding of the programs and facilitate the
timely use of funds as required by HUD.
The existing FY 2011 Annual Plan allocated $1,785,174 for approved programs and
activities. The CDBG balance as of June 30, 2010 as per the CAPER report was
$701,296. The Commission now needs to reprogram $2,436,121.
Page 1 of 3
The attached summary shows the CDBG funds available for reallocation. The proposed
Amendment 2 incorporates obligated funds and remaining FY 2010 funds into the FY
2011 Annual Action Plan activities. Based on the need for additional funding to meet
demand for homeowner rehab projects in the Washington Neighborhood, the following
changes are proposed to the CDBG FY 2011 Annual Plan Amendment:
Decrease First Time Homebuyer Program from $203,213 to $115,000 (- $88,213)
Decrease Purchase /Rehab /Resale DREAMS from $48,714 to $36,927(- $11,787)
Increase Homeowner Rehab from $397,758 to $497,758 (Increase of $100,000)
The remaining fund balance of $92,290 for the Community Development Block Grant
Recovery (CDBG -R) program and $335,506 for Homelessness Prevention and Rapid Re-
Housing Program (HPRP) will also be reallocated from FY 2010 into the FY 2011 Plan.
HPRP AMENDMENT
The proposed FY 2011 Annual Plan Amendment 2 would carry over the balance of HPRP
funds as of June 30, 2010 based on the total budget revisions as shown below.
An amendment is proposed to adjust the total HPRP budget and the FY 2011 Annual Plan.
Due to the high demand for Financial Assistance, the amended HPRP budget will increase
Rapid Re- Housing from $50,000 to $137,294. Under Housing Relocation and Stabilization,
Homeless Prevention will decrease from $112,294 to $45,000 and Rapid Re- Housing will be
reduced from $40,000 to $20,000.
Financial Assistance
Homelessness Prevention
Rapid Re- Housing
Housing Relocation &
Stabilization
Homelessness Prevention
Rapid Re- Housing
Data Collection
Administration
TOTAL Grant
CDBG Entitlement FY 2011
Projected Program Income
ED Revolving Loan Funds
Prior Year CDBG Balance
FY 10 Lump Sum Balance
Available Funds
1,244,084
381,280
9,361
701,396
172.758
2,436,121
Revised
Current HPRP Total HPRP
Budget Budget
265,000 265,000
50,000 137,294
Proposed
FY 11 Plan
Amendment 2
161,009
95.375
112,294 45,000 32,654
40,000 20,000 15,536
10,000 10,000 10,000
25,000 25,000 20,932
502,294 502,294 335,506
Page 2 of 3
COMMISSION ACTION
Public notices regarding the proposed amendments were published in the Telegraph
Herald, on the City of Dubuque website and copies were available for viewing at the
Carnegie Stout Library, City Hall and the Housing and Community Development
Department. These notices advised the public of the intent of the amendments and invited
comment at or before the public hearing. This initiated the 30 -day public comment period
as required in the Citizen Participation Plan.
At the public hearing, the Commission voted to approve the proposed amendments to the
FY 2010 and FY 2011 Annual Plans and forward to the City Council.
RECOMMENDATION
It is recommended that the City Council approve the FY 2011 Annual Action Plan -
Amendment 2 as shown in Exhibits A for the use of Community Development Block Grant,
Community Development Block Grant Recovery and Homelessness Prevention and Rapid
Re- Housing Program funds. These changes will allow funds to be used to meet citizens'
needs and facilitate the timely expenditure of funds as required by HUD.
ACTION STEP
The action requested of the City Council is to approve the Mayor's execution of the
attached resolution, approving an FY 2011 Annual Action Plan- Amendment 2.
Prepared by Aggie Tauke, Community Development Specialist
F: \USERS ATAUKE \CDBG\AnnualPlan \FY 11 \Council FY 11 Amend2. memo.doc
Page 3 of 3
RESOLUTION NO.447 -2010
RESOLUTION APPROVING AN FISCAL YEAR 2011 (PROGRAM YEAR 2010)
ANNUAL ACTION PLAN - AMENDMENT 2 FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG), HOMELESSNESSS PREVENTION AND RAPID RE- HOUSING
(HPRP) AND COMMUNITY DEVELOPMENT BLOCK GRANT RECOVERY (CDBG -R)
FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal
Years 2010 and 2011; and
Whereas, the City of Dubuque now desires to amend said Annual Plans by
incorporating them into one amended FY 2011 Annual Plan as per the attached Exhibit A;
and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and therefore must be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission; and
Whereas, the City advertised a 30 day public comment period beginning October
13, 2010; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment at a public hearing on November 17, 2010, and has voted to
approve said amendments and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2010 and 2011 are
hereby rescinded and the balance of funds from these plans are incorporated into a Fiscal
Year 2011 (Program Year 2010) Annual Action Plan- Amendment 2, attached hereto as
Exhibit A.
Section 2. That said Fiscal Year 2011 (Program Year 2010) Annual Action Plan -
Amendment 2 attached hereto as Exhibit A is hereby approved.
Section 4. That the City Manager is hereby authorized and directed to submit a
copy of this resolution and Plan to the U.S. Department of Housing and Urban
Development.
Passed, approved and adopted this6th day of December, 2010.
D. Buol, Mayor
e t:
anne F. Schneider, City Clerk
F: \USERS\ATAUKE \CDBG\AnnualPlan \FY 11\FY11 Amd 2 Resolution.doc
Exhibit A
FY 2011 ANNUAL ACTION PLAN- Amendment 2
Community Development Block Grant Recovery (CDBG -R)
Green Alley Pilot Project- Washington Neighborhood
CDBG -R Admin
Total CDBG -R
FY2010 Plan) FY2011 Plan
325,442 91,182
2827 1,108
328,269 92,290
Homelessness Prevention and Rapid Re- Housing Pr ram (HPRP
FY2010 Plan
Financial Assistance
Homelessness Prevention
Rapid Rehousing
Housing Relocation & Stabiiazation Services
Homelessness Prevention
Rapid Rehousing
Data Collection
Administration
Total HPRP
265,000
50,000
112,294
40,000
10,000
25,000
502,294
FY2011 Plan
$ 161,009
$ 95,375
$ -
$ 32,654
$ 15,536
$ 10,000
$ 20,932
$ 335,506
Revised
HPRP
Total Budget
265,000
137,294
45,000
20,000
10,000
25,000
502,294
F:\ USERS\ATAUKE \CDBG\AnnualPlan \FY 11 \1Council FY11 Amendment 2.xlsx]Final FY11 AMD 2
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Community Development Block Grant (CDBG)
PROJECTED SOURCES Amend FY11
CDBG Entitlement 1,344,084
Projected Program Income 381,280
ED Revolving Loan Funds g`
Subtotal 1,734,725
Prior Year CDBG Balance 510,543
Payroll liability (20,060)
Lump Sum Balance 172,758
City Balance 38.157
Subtotal 701.396
Available CDBG Funds 2,436,121
Housing Programs
First Time Homebuyer Program
Historic Preservation Rehab Grant
Homeowner Rehab Progarm
Housing Administration
Housing Code Enforcement
Housing Rehabilitation Services and Staff
Lead Paint Hazard Abatement Project
Purchase /Rehab /Resale DREAMS
Rental Unit Rehabilitation
Housing Totals
FY2011
Annual
Plan Amd 1
FY 2011
Amendment2
CDBG
160,077
225,000
64,867
168,989
320,371
60,000
50,000
115,000
24,459
497,758
64,867
168,989
333,241
101,153
36,927
153,159
1,049,304
1,495,553
Economic Development Programs:
CommerciaUlndustrial Building Rehab Loans
E.D. Financial Assistance Program-
Economic Development Totals
7,757
108,218
70,292
7,757
178,510
Neighborhood /Commmunity Development Programs
Accessible Curb Ramps
Child Care Resource /Referral- Project Concern
Dubuque Dispute Resolution Center
Information & Referral - Project Concem
Multicultural Center 2nd Floor Expansion
Neighborhood Development Services and Staff
Neighborhood Infrastructure Improvements
Neighborhood Recreation Program
Neighborhood Support Grants
Opening Doors
Senior Center
Washington Tool Library
Zoning Inspection /Enforcement
Neighborhood & Community Development Totals
53,000
9,098
1,000
25,821
76,259
89,953
50,000
143,267
20,000
10,000
25,000
15,500
13,000
64,830
9,894
1,000
28,452
76,259
92,653
50,025
143,267
37,951
10,000
27,116
18,186
13,000
531,898
572,633
Planning & Administration Programs:
CDBG Admin. Services and Staff
Finance
City Planning
Planning and Administration Totals
101,599
4,827
89,789
101,599
4,827
82,999
196,215
189,425
CONTINGENCY BALANCE TO ALLOCATE
Year -to -Date Expenditures and Budget Balances
1,785,174
2,436,121
Exhibit A
FY 2011 ANNUAL ACTION PLAN- Amendment 2
Community Development Block Grant Recovery (CDBG -R)
Green Alley Pilot Project- Washington Neighborhood
CDBG -R Admin
Total CDBG -R
FY2010 Plan) FY2011 Plan
325,442 91,182
2827 1,108
328,269 92,290
Homelessness Prevention and Rapid Re- Housing Pr ram (HPRP
FY2010 Plan
Financial Assistance
Homelessness Prevention
Rapid Rehousing
Housing Relocation & Stabiiazation Services
Homelessness Prevention
Rapid Rehousing
Data Collection
Administration
Total HPRP
265,000
50,000
112,294
40,000
10,000
25,000
502,294
FY2011 Plan
$ 161,009
$ 95,375
$ -
$ 32,654
$ 15,536
$ 10,000
$ 20,932
$ 335,506
Revised
HPRP
Total Budget
265,000
137,294
45,000
20,000
10,000
25,000
502,294
F:\ USERS\ATAUKE \CDBG\AnnualPlan \FY 11 \1Council FY11 Amendment 2.xlsx]Final FY11 AMD 2