2010 Intake Reconstruction Project AcceptanceMasterpiece on the Mississippi
TO:
FROM:
SUBJECT:
DATE:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
2010 Intake Reconstruction Project
CIP 7201081
November 24, 2010
Dubuque
Intd
AI-America CRY
lip!
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the 2010 Intake Reconstruction Project, as completed by McDermott Excavating, in
the final contract amount of $65,999, which is a 13.4% increase from the original
contract amount of $58,186. The cost increase was a result of the installation of two
new intakes, eight detectable curb ramps and associated sidewalk that were not part of
the original bid proposal.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Mic'ael C. Van Miliige�rr-
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer _J
SUBJECT: 2010 Intake Reconstruction Project
CIP 7201081
BACKGROUND
DISCUSSION
RECOMMENDATION
Dubuque
bitill
AI-Ammica CIty
2007
DATE: November 24, 2010
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
2010 Intake Reconstruction Project.
The 2010 Intake Reconstruction Project involved the replacement of 19 intakes and the
installation of an additional 2 new intakes at various locations in the City. This project
was done in conjunction with the 2010 Public Works Asphalt Overlay Program.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
The 2010 Intake Reconstruction Project was completed by McDermott Excavating of
Dubuque, Iowa, in the final contract amount of $65,999.00, which is a 13.4% increase
from the original contract amount of $58,186.00. The cost increase was a result of the
installation of two new intakes, eight (8) detectable curb ramps, and associated
sidewalk that were not part of the original bid proposal.
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $65,999.00 to McDermott Excavating for the 2010 Intake
Reconstruction Project.
BUDGET IMPACT
The total cost for the 2010 Intake Reconstruction Project is as follows:
Award Final
Construction Contract $58,186.00 $65,999.00
Contingency 5,818.60 0
Engineering 8,727.90 2,198.45
Total Project Cost $72,732.50 $68,197.45
The project funding summary is as follows:
CIP No. Fund Description
7201081 Catch Basin Maintenance
Total Project Funding
ACTION TO BE TAKEN
Fund Amount
$68,197.45
$68,197,45
I respectfully request adoption of the attached resolution accepting the improvements
and to authorizing payment of the contract amount of $65,999.00 to McDermott
Excavating for the 2010 Intake Reconstruction Project.
cc: Jenny Larson, Budget Director
Deron Muehring, Civil Engineer II
Charles Gau, Engineering Technician
ACCEPTING THE 2010 INTAKE RECONSTRUCTION PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the 2010 Intake Reconstruction
Project (the Project) has been completed and the City Engineer has examined the work
and filed a certificate stating that the Project has been completed according to the terms
of the Public Improvement Contract and that the City Engineer recommends that the
Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Catch Basin Maintenance appropriation for the contract amount of $65,999.00 Tess
any retained percentage provided for therein as provided in Iowa Code chapter 573,
and to pay such retainage only in accordance with the provisions of Iowa Code chapter
573.
Atte
Passed, approved and adopted this 6th day of December 010.
RESOLUTION NO. 449 -10
eanne F. Schneider, CMC, City Clerk
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2010 INTAKE
RECONSTRUCTION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2010 Intake Reconstruction Project, that the Project has been
performed in compliance with the terms of the Public Improvement Contract, and that
the total cost of the completed work is $68,197.45.
.�h
Dated this 30 day of Ncvengi.R , 2010.
Filed in the office of the City Clerk on theme' ' day of ji ,14
City Engineer
eanne F. Schneider, CMC, City Clerk
ITEM
NO.
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Masterpiece on the Mississippi
City of Dubuque
Engineering
50. W. 13th Street
Dubuque, IA 52001
(563) 589-4270
16th (8) Washington - SW Corner, 101 -B
16th LHt Central - SW Corner, 101 -B
16th (Eri Central - SW Corner, 101 -B
Primrose (a) Keokuk - NW Corner, 101 -B
474 Primrose - 101-B
Dove (@) Sunset Pad( Circle - SE Comer, 101 -B
Owen CI. 051 Sunset Dark Circle - SE Comer, 101 -B
3335 Sunset park Circle, 101 -B
Sunset pad( Circle (8) Owen Ct. - SW Comer, 101 -B Special
380 Glen Oak, 101 -B
389 Glen Oak, 101 -B
395 Glen Oak, 101 -B Special
390 Glen Oak, 101 -B Special
Booth (Q Martha - SE Comer, 101 -B
1081 Booth, 101 -B
995 Nevada (Across Street). 101 -B
965 Nevada, (Across Street), 101 -B
690 E141h St - West Driveway. 101 -C
2794 Balboa Dr. 104 -B Special
CHANGE ORDER I
1 Add (2) extra intakes 8 add (8) detectable curb ramps and extra sidewalk to project. I
Payment Totals I
I hereby certify that the above statement shows, in detail, the correct
amount of all work required tyFep(plete the above improvement.
APPROVED:
Michael Van Millign, City Manag
Dubuque, Iowa
Gus Psihoyos, City . Engineer
Dubuque, Iowa
CONTRACT ITEM
DESCRIPTION
PROJECT CLOSE OUT FORM
Project Name: INTAKE REPLACEMENT
PROJECT 2010
CIP Number: 7201081
Project Contract Amount! $58.186.00
Project Completion Date Aug. 16, 2010
Contractor Name McDermott Excavating
Contractor Address 14407 Route 20
City, State, Zip: Dubuque, Iowa 52003
Contractor Telephone 563 - 582 - 4633
CONTRACT ITEM PROJECT TOTAL PERCENT
QUANTITY UNIT UNIT PRICE QUANTITY TOTAL COMPLETE
1 LS $ 2,818.00
1 LS $ 2,574.00
1 LS $ 2,623.00
1 LS $ 2,901.00
1 LS $ 2,845.00
1 LS $ 3,000.00
1 LS $ 3,461.00
1 LS $ 3,066.00
1 LS $ 3,091.00
1 LS $ 3,080.00
1 LS $ 2,830.00
1 LS $ 3,293.00
1 LS $ 3,370.00
1 LS $ 2,761.00
1 LS $ 2,885.00
1 LS $ 2,750.00
1 LS $ 2,974.00 I
1 LS $ 3,497.00 +
1 LS $ 4,387.00 I
1.00 $ 2,818.00 100.00%
1.00 $ 2,574.00 100.00%
1.00 $ 2,623.00 100.00%
1.00 $ 2,901.00 100.00%
1.00 $ 2,845.00 100.00%
1.00 $ 3,000.00 100.00%
1.00 $ 3,461.00 100.00%
1.00 $ 3,066.00 100.00%
1.00 $ 3,091.00 100.00%
1.00 $ 3,080.00 100.00%
1.00 $ 2,830.00 100.00%
1.00 $ 3,293.00 100.00%
1.00 $ 3,370.00 100.00%
1.00 $ 2,761.00 100.00%
1.00 $ 2,885.00 100.00%
1.00 $ 2,750.00 100.00%
1.00 $ 2,974.00 100.00%
1.00 $ 3,497.00 100.00%
1.00 $ 4,367.00 100.00%
$ 58,186.00
Total Contract Work Performed to Date: $ 58,186.00
Total Change Order Work Performed to Date: $ 7,813.00
Total Contract and Change Order Work Performed to Date: $ 65,999.00
Miscellaneous Costs $
Engineering S 2.198.45
TOTAL FINAL PROJECT COSTS: $ 68,197.45
The Undersigned m k.) (S contractor for the above
Improvement, does hereby accept the above 'Total Due Contractor", as
full settlement for all claims for said Improvement.
APPROVED: // /6 �U