Traffic Signal Mastarm Retrofit Project Central Avenue, 5th and 7th Street AcceptanceMasterpiece on the Mississippi
Dubuque
ketd
All- Ameilcaeity
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Traffic Signal Mastarm Retrofit Project, Central Avenue at 5th and 7th
Streets
(CIPs 1001133, 3001133, 2501615, 1021609)
DATE: November 24, 2010
City Engineer Gus Psihoyos is recommending acceptance of the Traffic Signal Mastarm
Retrofit Project, Central Avenue at 5 and 7 Streets, as completed by A &G Electric, in
the final contract amount of $156,897.58, which is an 11.5% increase from the original
contract amount of $140,735.88. This increase was due to the addition of fiber optic
conduit and electrical service feeds to adjacent signals located on Iowa Street (at 5th
and 7 This additional work allowed the signals on Iowa Street to be on battery back-
up and also allows for future fiber connectivity when these two signals on Iowa Street
are rebuilt.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Mi ael C. Van Milligen
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
SUBJECT: Traffic Signal Mastarm Retrofit Project, Central Avenue
Streets
(CIPs 1001133, 3001133, 2501615, 1021609)
DATE: November 24, 2010
INTRODUCTION
Dubuque
kilkd
AI-America City
I
2007
at 5 and
The enclosed resolution provides for the acceptance of the construction contract for the
Traffic Signal Mastarm Retrofit Project, Central Avenue at 5 and 7 Streets.
BACKGROUND
The Traffic Signal Mastarm Retrofit Project, Central Avenue at 5 and 7th Streets
included the standardization of mastarm- mounted signals along the Central Avenue
corridor. The project also included: pre - emption capabilities; battery back -up systems;
fiber optic interconnect between the signals; and monitoring equipment that will allow
remote management via the Traffic Operation Center.
DISCUSSION
The Traffic Signal Mastarm Retrofit Project, Central Avenue at 5 and 7 Streets was
completed by A &G Electric of Dubuque, Iowa, in the final contract amount of
$156,897.58, which is an 11.5% increase from the original contract amount of
$140,735.88. This increase was due to the addition of fiber optic conduit and electrical
service feeds to adjacent signals located on Iowa Street (at 5 and 7 This additional
work allowed the signals on Iowa Street to be on battery back -up and also allows for
future fiber connectivity when these two signals on Iowa Streets are rebuilt.
RECOMMENDATION
I recommend that the City Council accept the improvements and establish the final
contract at $156,897.58 for the Traffic Signal Mastarm Retrofit Project, Central Avenue
at 5 and 7 Streets.
7th
BUDGET IMPACT
The project cost summary for the Traffic Signal Mastarm Retrofit Project, Central
Avenue at 5 and 7 Streets is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Total Project Cost
The project funding summary is as follows:
CIP
1001133
3001133
2501615
1021609
Funding Source
ACTION TO BE TAKEN
Traffic Signal Mastarm Retrofit
Traffic Signal Mastarm Retrofit
Signal Intersection Reconstruction
Fiber Optic Conduit — Private & Miscellaneous
Total Project Funding
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $156,897.58 to
A &G Electric for the Traffic Signal Mastarm Retrofit Project, Central Avenue at 5 and
7 Streets.
Prepared by David Ness, PE
cc: Jenny Larson, Budget Director
Julie Neebel, IIW Engineers & Surveyors, PC
Award
$140,735.88
15,950.00
26,317.50
$183,003.38
Final
$156,897.58
23,534.64
$180,432.22
Amount
$ 61, 907.26
91,105.89
10,612.67
16,806.40
$180,432.22
ACCEPTING THE TRAFFIC SIGNAL MASTARM RETROFIT PROJECT, CENTRAL
AVENUE AT 5 AND 7 STREETS, AND AUTHORIZING THE PAYMENT OF THE
CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Traffic Signal Mastarm
Retrofit Project, Central Avenue at 5 and 7 Streets (the Project) has been completed
and the City Engineer has examined the work and filed a certificate stating that the
Project has been completed according to the terms of the Public Improvement Contract
and that the City Engineer recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Traffic Signal Mastarm Retrofit, Signal Intersection Reconstruction, Fiber Optic
Conduit — Private and Miscellaneous appropriations for the contract amount of
$156,897.58 Tess any retained percentage provided for therein as provided in Iowa
Code chapter 573, and to pay such retainage only in accordance with the provisions of
Iowa Code chapter 573.
Attest:
Passed, approved and adopted this 6th day of December 2
� i -e:-
anne F. Schneider, CMC, City Clerk
RESOLUTION NO. 451 -10
Roy D. Buol, Mayor
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE TRAFFIC
SIGNAL MASTARM RETROFIT PROJECT, CENTRAL AVENUE AT 5 AND 7
STREETS
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Traffic Signal Mastarm Retrofit Project, Central Avenue at 5 and
7 Streets, that the Project has been performed in compliance with the terms of the
Public Improvement Contract, and that the total cost of the completed work is
$180,432.22.
Dated this, yay of f&eX2010.
City Et gineer
Filed in the office of the City Clerk on theme/ day of/ y/ h 2010
4„ " ) --
eanne F. Schneider, CMC, City Clerk
Masterpiece on the Mississippi
PROJECT NAME: TRAFFIC SIGNAL MASTARM RETROFIT CENTRAL AVENUE AT 5TH AND 7TH STREET
CONTRACTOR:
BID ITEM DESCRIPTION
City of Dubuque - Engineering Division
Project Close Out Form
A &G Electric CONTRACT AMOUNT: $ 140,735.89
UNIT
CONTRACT
QUANTITY
CONTRACT
UNIT COST
FINAL
QUANTITY
DATE: 10- Nov -10
TOTAL AMOUNT
EARNED
COMP.
SAFETY IMPROVEMENTS
1 MOBILIZATION & MISCELLANEOUS LS 1.00 $ 735.00 1.00 $ 735.00 100.00%
2 REMOVE CURB & GUTTER LF 81.50 $ 7.35 100.50 $ 738.68 123.31%
3 REMOVAL OF SIDEWALK SY 135.00 $ 14.17 204.78 $ 2,901.73 151.69%
4 REMOVAL OF HMA PAVEMENT SY 30.00 $ 18.90 51.46 $ 972.59 171.53%
5 SIDEWALK, P.C. CONCRETE, 4 IN. SY 135.00 $ 34.02 208.78 $ 7,102.70 154.65%
6 DETECTABLE WARNING - CURB RAMP SF 64.00 $ 23.62 56.00 $ 1,322.72 87.50%
7 PCC CURB & GUTTER LF 81.50 $ 14.70 100.50 $ 1,477.35 123.31%
8 HMA PAVEMENT PATCH, 6" TON 10.00 $ 131.25 11.84 $ 1,554.00 118.40%
9 TRAFFIC CONTROL LS 1.00 $ 2,992.00 1.00 $ 2,992.00 100.00%
10 INSTALL TRAFFIC SIGNAL CONTROL CABINET & FOUNDATION EA 2.00 $ 2,454.37 2.00 $ 4,908.74 100.00%
11 INSTALL TESCO BATTERY BACKUP AND FOUNDATION EA 2.00 $ 1,987.12 2.00 $ 3,974.24 100.00%
12 FIBER VAULT, SQUARE EA 1.00 $ 2,798.25 $
13 24" ROUND HANDHOLES EA 2.00 $ 1,165.50 4.00 $ 4,662.00 200.00%
PRECAST RECTANGULAR HANDHOLE WITH R6689 LID STATING
14 "TRAFFIC SIGNALS" EA 2.00 $ 1,963.50 2.00 $ 3,927.00 100.00%
15 REMOVAL OF TRAFFIC SIGNALIZATION LS 1.00 $ 8,022.00 1.00 $ 8,022.00 100.00%
16 TRAFFIC SIGNALIZATION LS 1.00 $ 61,449.53 1.00 $ 61,449.53 100.00%
17 INSTALL OPTICOM SYSTEM & RECEIVERS EA 6.00 $ 189.67 6.00 $ 1,138.02 100.00%
18 CONNECT TO EXISTING FIBER VAULT EA 5.00 $ 634.20 8.00 $ 5,073.60 160.00%
19 #8 XHHW CONDUCTOR LF 1320.00 $ 1.55 1320.00 $ 2,046.00 100.00%
20 #10 XHHW CONDUCTOR LF 1005.00 $ 1.17 1005.00 $ 1,175.85 100.00%
21 PRE EMPT CABLE (OPTICOM P138) LF 355.00 $ 1.65 355.00 $ 585.75 100.00%
22 12C #14 SIG LF 525.00 $ 2.55 525.00 $ 1,338.75 100.00%
23 #6 1C GROUND LF 865.00 $ 1.63 865.00 $ 1,409.95 100.00%
24 #10 1C TRACE LF 1335.00 $ 1.05 1335.00 $ 1,401.75 100.00%
25 CONDUIT, RIGID PVC, PUSHED OR TRENCHED, 2" LF 845.00 $ 13.26 1423.00 $ 18,868.98 168.40%
26 CONDUITS LF 385.00 $ 31.01 315.00 $ 9,768.15 81.82%
27 CONDUIT, RIGID PVC, PUSHED OR TRENCHED, 4" LF 120.00 $ 20.78 190.00 $ 3,948.20 158.33%
TOTAL AMOUNT EARNED TO DATE: 1 $ 153,495.28 1 109.07%
CHANGE ORDER - EXTRA WORK ITEMS
CHANGE PREVIOUS CURRENT TOTAL
ORDER TOTAL PAY PERIOD ADJUSTMENT
AMOUNT ADJUSTMENT ADJUSTMENT TO DATE Comp.
1 18- Jan -10 Bid Item #12- Provided material only, did not install $ 1,388.00 $ 1,388.00 $ - $ 1,388.00 100.00%
2 18- Jan -10 Bid Item #13- Installation only for (2) City Provided 24" Round Handholes $ 1,000.00 $ 1,000.00 $ $ 1,000.00 100.00%
3 18- Jan -10 Bid Item #13- Adiustment to Estimated Price for Above Item $ 80.00 $ 80.00 $ $ 80.00 100.00%
4 18- Jan -10 Extra - 6" PCC patch at radius' of intersections where curb was replaced $ 934.30 $ 934.30 $ $ 934.30 100.00%
5 $ - $ $ $ -
Total Amount Earned to Date - Change Order: 1 $ 3,402.30
Total Amount Earned to Date: I $ 156,897.58
PAYMENTS PREVIOUSLY APPROVED: CIP Description Amount to Date Total Contract
1011133 Traffic Signal Mastami Re $ 53,832.40 $ 53,832.40
1 $ 86,197.92 7 3001133 Traffic Signal Mastarm Re $ 79,222.51 $ 63,060.81
2 $ 31,587.65 8 3001615 Signal Intersection Reconstruction $ 9,228.41 $ 9,228.41
3 $ 31,267.12 9 1021609 Fiber Opt Con -Priv & amp; Misc $ 14,614.26 $ 14,614.26
4 $ 7,844.88 10 $ -
5 11 $
6 12 $ -
$
TOTAL PAYMENTS FORWARDED: 1 $ 156,897.58 1 $
$
Total $ 156,897.58 $ 140,735.88
Project Engineering Cost Summary Project Cost / Funding Summary
Staff Consultant Total Eng. Construction Total Eng. Total Project CIP
CIP Cost Costs Cost CIP Costs Cost Cost Funding
1011133 $ 8,074.86 $ 8,074.86 1011133 $ 53,832.40 $ 8,074.86 $ 61,907.26 $ 70,000.00
3001133 $ 11,883.38 $ 11,883.38 3001133 $ 79,222.51 $ 11,883.38 $ 91,105.89 $ 82,000.00
3001615 $ 1,384.26 $ 1,384.26 3001615 $ 9,228.41 $ 1,384.26 $ 10,612.67 $ 12,000.00
1021609 $ 2,192.14 $ 2,192.14 1021609 $ 14,614.26 $ 2,192.14 $ 16,806.40 $ 19,003.38
$ - $ - $ $ - $
$ - $ $ $ - $ -
Total: $ 23,534.64 $ $ 23,534.64 Total: $ 156,897.58 $ 23,534.64 $ 180,432.22 $ 183,003.38
The undersigned,
PROJECT SUMMARY
Total Due Contractor: 1 $ 156,897.58
Total Engineering: 1 $ 23,534.64
Direct Material Purchases: CIP: 3001274 $ 28,750.00
CIP: 3001615 $ 16,500.00
CIP: 1012044 $ 11,839.00
1 $ 57,089.00 I
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correc mount of all work required to complete the above improvement.
APPROVED:
APPROVED:
A &G Electric
Total Project Cost: I $ 237,521.22 I
Michael Van Milligen, City Manager
City of Dubuque, low
BY: ✓��� /.
7
TITLE: M A./096.- -
DATE: /i /a 9//U
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
1
contractor for the above improvement, does hereby
accept the above "Total Due Contractor ", as full settlement for all claims for said improvement.
CONTRACTOR: /i t& ELec77 /L