Iowa 32 Bike Hike Trail Phase 2 Project AcceptanceMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa 32 Bike /Hike Trail Phase 2 Project, CIP #100 -1157
DATE: November 29, 2010
Leisure Services Manager Marie Ware is recommending acceptance of the Iowa 32
Bike /Hike Trail Phase 2 Project (between JFK Road and Plaza Drive), as completed by
Connolly Construction, in the final contract amount of $266,265, which is an increase of
$79,017 from the bid amount of $187,248. This increase is due to change orders for
more stone base to stabilize trail, installation of drain tile along trail, and French drains
for seepage; remobilization; payment for actual on quantity items for erosion control;
and addition of detectable warning panels at crossing.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Mic el C. Van Milligen
Dubuque
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All- America City
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2007
Masterpiece on the Mississippi
TO:
FROM:
SUBJECT:
DATE:
INTRODUCTION
The purpose of this memorandum is to recommend that the City Council accept the
Iowa 32 Bike /Hike Trail Phase 2 Project (between JFK Road and Plaza Drive).
DISCUSSION
The Iowa 32 Bike /Hike Trail Phase 2 Project has been completed by Connolly
Construction in the final contract amount of $266,265. A summary of the project costs
is as follows:
Construction contract
Contingency
Engineering
TOTAL
ACTION STEP
Michael C. Van Milligen, City Manager
Marie L. Ware, Leisure Services Manager
Iowa 32 Bike /Hike Trail Phase 2 Project, CIP #100 -1157
November 29, 2010
The change orders included more stone base to stabilize trail, installation of drain tile
along trail, and French drains for seepage; remobilization; payment for actuals on
quantity items for erosion control; and addition of detectable warning panels at crossing.
Additional engineering charges related to stabilization of the trail and drainage in
addition to work and numerous meetings to resolve asphalt depth issue. City
Engineering was responsible for inspection services not included in contract with the
engineering firm hired and assistance with resolution of drainage and depth issues.
The action requested is that the City Council adopt the attached resolution accepting
the improvement and setting the final cost.
MLW:et
attachment
copy Jon Dienst / Gus Psihoyos / Laura Carstens
Estimated cost Bid amount Actual cost
$ 180,942 $ 187,248 $ 266,265
$ 3,617
$ 15,441 $ 15,441 $ 41,829
$ 200,000 $ 202,689 $ 308,094
Dubuque
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M- America Clty
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s
2007
Preparer: Marie L. Ware
ACCEPTING THE IOWA 32 BIKE /HIKE TRAIL PHASE 2 PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Iowa 32 Bike /Hike Trail Phase
2 Project (the Project) has been completed and the City Engineer has examined the
work and filed a certificate stating that the Project has been completed according to the
terms of the Public Improvement Contract and that the City Engineer recommends that
the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor
from the Iowa 32 Bike /Hike Trail Phase 2 Project appropriation for the contract amount
of $266,265 less any retained percentage provided for therein as provided in Iowa Code
chapter 573, and to pay such retainage only in accordance with the provisions of Iowa
Code chapter 573.
Attest:
Passed, approved and adopted this 6th day of December , 2010.
eanne F. Schneider, CMC, City Clerk
Address: 2200 Bunker Hill Rd Phone: (563) 589 -4263
RESOLUTION NO. 454 -10
Roy D. Buol, Mayor
J
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Covering final overages for Iowa 32 Hike/Bike Trail Phase 2, CIP 100 -1157
DATE: November 29, 2010
INTRODUCTION
The purpose of this memorandum is to provide the account changes to accommodate the final
overages for the Iowa 32 Hike /Bike Trail Phase 2 project that runs from JFK to Plaza Drive.
BACKGROUND
The City of Dubuque received a REAP grant in 2008 for $200,000 for the project. The original
construction project of $202,027 was approved by Council in late July of 2009. This small
overage was to come from savings by other FY 2010 Park Division CIP's. The project through a
series of four change orders most relating to drainage and additional engineering costs is now
estimated to be $291,333. This is $91,333 over the REAP grant. The Council in September,
2010 approved paying for this overage through Pamela/Ramona Joint Repair savings of
$39,980, Library HVAC Maintenance savings of $17,275 and funds from CIP 3501453 Eagle
Point Park Overlook Sidewalk of $34,078.
DISCUSSION
As you are aware the original layer of asphalt for the trail had depth issues throughout the
length of the trail. We worked between the contractor, Connolly Construction, our hired
engineer, Ken Buessing & Associates as well as the city engineering staff to come to a
resolution for the depth problem. An additional course of asphalt was overlaid on the trail
recently which addressed the depth issues. Connolly Construction and their sub River City
Paving completed this repair at no charge to the city. This however resulted in additional
charges to the project from Buessing & Associates as well as the City Engineering Department
for additional meetings to come up with a resolution to the issue, design review of the proposed
resolution, and inspection of the overlay project. This work was mainly done September
through November. The additional engineering cost was about $6550.
This project was also bid with erosion control that to be billed for time and materials. The rainy
year and a half since the project started caused this number, which was never budgeted for in
the project to grow throughout the entire project. This final total is a little over $7000. Several
other minor improvements that were approved for time and materials throughout the project
have now been billed. The final overage is $16,041 for this project.
The plan to cover this final overage is as follows:
CIP 3501158 Renovate park water system $16,041
$20,000 was budgeted for engineering and we will be doing most of this project via
expertise in -house in the Parks Division. This would leave $3959 as necessary for
expertise outside the department.
RECOMMENDATION
Jenny and I recommend the above plan to cover the overage.
ACTION REQUESTED
I request approval of this recommendation.
Attachment: Project breakdown spreadsheet
cc: Laura Carstens
Gus Psihoyos
Jon Dienst
Jenny Larson
Bob Fritsch
EXPENSES
BUDGET
ACTUAL
Ken Buesing & Associates
for design and staking
$ 15,441
$ 15,441
original amount approved by committee
Additional work
$ 5,874
$ 14,006
changes associated in construction,
earthwork quantities, change orders, to topo
work
Estimated additional
$ 5,000
$ 39,980
Approved by Council 9 -10
work related to problems
$ 17,275
Approved by Council 9 -10
CIP 3501453 Eagle Point Park
Overlook Sidewalk
$ 26,315
$ 29,447
Approved by Council 9 -10
$ 16,041
Proposed to come from CIP 3501158
Connolly Construction
$ 187,248
$ 187,248
original bid approved by Council
change order #1
$ 19,884
$ 19,884
increase stone quantity to widen base, earth
work related to topo being inaccurate
change order #2
$ 9,901
$ 9,901
drain tile placed on upper side trail
change order #3
$ 5,812
$ 7,726
add detectable warning panels at crossings
remobilization
$ 1,200
$ 2,400
remobilization twice
change order #4
$ 32,000
$ 30,973
drainage for sloughing problem
water valve height adjusted
$ 244
Erosion control as allowed by
contract billed for time and
materials.
$ 7,020
Bid outlined this expense to be billed as
actuals, the rainy season affected this
number that was not a part of the original
project estimates greatly
Rip rap - billed time & materials
$ 869
$ 256,045
$ 266,265
City Engineering
$ 7,973
$ 12,382
construction inspection, oversight, expertise
Estimated addtl city eng
inspection
$ 1,000
TOTAL EXPENSE
$ 291,333
$ 308,094
I IY V J,yI C
2008 REAP Grant
$ 200,000
$ 200,000
(received $180,000 to date)
sidewalk funds for crosswalks and
pedestrian activ signals at two
intersections
$ 10,000
Improvement paid separately by this
account
FY 10 Pamela/Ramona Joint
Repair Savings
$ 39,980
Approved by Council 9 -10
FY 10 Library HVAC Maintenance
$ 17,275
Approved by Council 9 -10
CIP 3501453 Eagle Point Park
Overlook Sidewalk
$ 34,798
Approved by Council 9 -10
$ 16,041
Proposed to come from CIP 3501158
TOTAL INCOME
$ 308,094
IOWA 32 HIKE -BIKE TRAIL PHASE 2
(Northwest Aertial #2)
JFK to Plaza Drive
CIP 100 -1157
ACTUAL
11 -29 -10