Signed Contracts_Water Pollution Control Plan Modifications Additional Services AgreementMasterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
SUBJECT: Water Pollution Control Plant Modifications
Additional Service Agreement
DATE: November 10, 2010
Dubuque
All - America City
11 111
2007
Attached is the "Budget Increase Request for Continued Environmental Consulting
Services — Mercury Release" between the City of Dubuque and MWH Americas, Inc.
(MWH) for additional services related to the environmental matters of the mercury spill
at the Water Pollution Control Plant.
The time - and - materials fee increase cost of $57,500 will be funded through the Waste
Pollution Control Plant Facility Study Capital Improvement Project (CIP 7101837).
Upon execution of the noted document, please return to the Engineering Department for
further processing.
cc: Jenny Larson — Budget Director
Jonathan Brown — Water Pollution Control Plant Manager
Gus Psihoyos, City Engineer
Attach.
K: \PROJECTS \Water Pollution Control Plant Replacement\ PSA Negotiations \MWH\2010 11 -08 -10 MEM Memo re
Additional Services related to Mercury Spill.doc
MWH
BUILDING A DETTER WORLD
November 4, 2010
Mr. Steve Brown
Project Manager
Engineering Department
City of Dubuque
50 West 13 Street
Dubuque, IA 62001
RE: Budget Increase Request for Continued Environmental Consulting Services
Mercury Release
City of Dubuque Water Pollution Control Plant
Dear Mr. Brown:
MWH Americas, Inc. (MWH) appreciates the opportunity to submit this proposal to provide
continuing environmental engineering assistance to the City of Dubuque, Iowa (City) relating to
the mercury spill at the City's water pollution control plant site. Because of the rapid response
and the evolving nature of the project, the originally authorized budget has been exceeded.
Therefore, this proposal is intended to address costs that exceed the originally - authorized
budget and provide funds for anticipated future activities.
Previous activities conducted by MWH that were beyond the original budget Included analysis of
12 soil samples collected from roll -off containers for disposal charaoterization, and analysis of
81 soil samples for verification of removal of Impacted soil between the trickling filters. The
approximate cost of these analyses Is $5,800.
Future activities anticipated for this request and the estimated costs include the following:
• Discussions and coordination with the Iowa Department of Natural Resources
(IDNR) and United States Environmental Protection Agency (EPA) to develop
work plans for management of clean trickling filter stone and remedlation of
mercury Impacted trickling filter stone. Estimated cost: $2,850.
• Evaluation and reporting of results from sampling the excavated soil and the
excavation verification samples. Estimated cost: $1,650.
• Oversight, sampling, and documentation of the clean rock removal. Anticipated
activities Include assisting the remediation contractor In laying out site grids,
collecting samples of the trickling filter rock for laboratory analysis to document
mercury concentrations, and documenting vapor screening activities. The
estimated cost assumes up to 120 hours of an MWH Associate -Level Scientist,
travel time and expenses, and equipment. It is also assumed up to 24 rock
11153 Aurora Avenue T.i 515 253 0830
Des Moines, iA 50322 -7904 FAX 515 253 9592
www.mwhplobal.coro
Mr. Steve Brown Page 2 November 4, 2010
samples from the trickling filter the samples will be analyzed for total and Toxicity
Characteristic Leaching Procedure (TCLP) mercury. Estimated cost: $28,600.
• Collection and analysis of sediment samples from up to four locations
downstream of the trickling filters to evaluate the potential of historic mercury
releases, and provide documentation of the sampling and results. Estimated
cost: $1,900.
• Attending up to three meetings at the site, to discuss progress and further
develop remedial plans. Estimated cost: $6,600.
• Provide regulatory assistance for coordinating disposal of soli and rock,
preparing sampling and disposal plans, and review of proposed waste disposal
plans prepared by others. Estimated cost: $3,900.
• Project management and preparation of a site- specific Health and Safety Plan
Addendum for MWH on -slte activities. Estimated cost: $3,800.
■ Other activities, as directed by the City. Estimated cost: $2,500.
it Is proposed a budget, not to exceed $57,600, be established for these future activities and
services. Work will be conducted on a time - and - Materials basis in accordance with the
.October 18, 2010 Consulting Services Agreement (CSA) and MWH's current "Fee Schedule,"
attached. This proposal Is not Intended to include planning, oversight, or verification sampling
for remediation of Impacted trickling filter rock, which will be covered under a separate proposal
after the scope of the remedial action is developed and approved.
If you concur with the scope of services and associated budget, please sign both copies of this
proposal and return one copy as our authorization to proceed. if you have any questions please
contact Randy Kroneman or me at 615-253-0830.
Sincerely,
Brian C. Broderick, P.E.
Vice President
Business Unit Leader
/rJk:vas
Attachments /
ACCEPTED BY: DATE: G l c OV
or the City of Dubuque
P \Word Processing\ CITY OF DUBUQUE1Pro-BI- 11 -10- Brown -Env. ConsuiUng Ssrvkes•revtssd ijkdoc
MWH AMERICAS, INC.
Iowa Program
Fee Schedule
Effective January 1, 2010
PROFESSIONAL, TECHNICAL AND ADMINISTRATIVE STAFF
Classification Rate /Hour
Senior -Level Engineer / Scientist $ 165
Project Manager $ 123
Mid -Level Engineer / Scientist $ 108
Associate -Level Engineer / Scientist $ 84
Professional Services $ 82
Technical Services $ 76
Professional Support $ 58
OTHER TERMS AND CONDITIONS
• Subcontracted services will be invoiced at actual cost plus fifteen (15) percent for general and administrative
expenses.
Other Out -of- Pocket Expenses, including travel expenses and shipping expenses (UPS /FedEx for reports,
materials, supplies, and laboratory samples), will be Invoiced at actual cost plus ten (10) percent for general and
administrative expenses.
Health & Safety, Field and Construction Equipment will be Invoiced according to MWH AMERICAS, INC.'s
standard unit rates. A partial list Is available upon request.
Leased and personal vehicle usage will be invoiced as follows (rental vehicles will be charged at actual cost
plus 10 %):
Automobile $ .55 per mile plus $35.00 per day`
Field Vehicle $ .65 per mile plus $35.00 per day'
`Adjusted In conjunction with the federal allowable rate.
• Associated project expenses, Including telecommunications (equipment, local and long distance charges),
facsimile, computer and word processing equipment, first Mass postage, network charges, and in -house
reproduction and printing of plans, reports, and other documents (black & white, up to 11x17 inches, up to
6 copies) will be invoiced at $9.75 per total labor hour, in lieu of detailed Invoicing of the specified Items.
• A surcharge of fifty (50) percent will be added to hourly rates for expert witness testimony, participation,
preparation time, hearings, depositions, etc.
Rates for Computer -Aided Design and Drafting equipment, when required, will be Invoiced at the rate of $15.00
per hour.
A surcharge for Contractors Pollution Liability Insurance coverage on Remediation/Constructlon activltles will be
negotiated for each contract where required.
• The above rates are subject to change January 1 of each year.
• A service fee will be added to the unpaid balance after 30 days at the rate of eighteen (18) percent per year.
L:1FEE SCHEDULES12010 FEE SCHEDULES12010 Standard Iowa - Kansas Program.doc