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Historic Millwork District Complete Streets ProjectMasterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Historic Millwork District Complete Streets Project CIP 3602137 - Millwork Street Reconstruction CIP 7102129 - Millwork District Sanitary Sewer CIP 7202131 - Millwork District Storm Sewer CIP 7402145 - Millwork District Watermain DATE: November 24, 2010 Dubuque hail All- AmedcaCity 1111 P 2007 City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for the Historic Millwork District Complete Streets Project, and further recommends that a public hearing be set for December 20, 2010. In 2009 the City Council adopted the Historic Millwork District Master Plan. Since that time the City has been moving forward with plans to encourage the revitalization of the Millwork District to help in providing market rate housing and to reconstruct the streets. In March of 2010 the City of Dubuque received notification that it received $5.6 million from the US Department of Transportation to create complete streets in the Historic Millwork District. This TIGER (Transportation Investment Generating Economic Recovery) grant is administered by the Federal Highway Administration. Complete Streets are streets that provide for equal transportation modes for motorized vehicles, bicycles and pedestrians. The intent of this project is to be a model for communities under 200,000 in population in how complete streets can be integrated in historic districts. The Historic Millwork District Complete Streets Project will provide for the reconstruction of underground utilities, roadway sub -base, concrete streets, concrete sidewalks, pervious pavers in some of the parking areas, and re -use of existing brick pavers in streetscape areas. In addition, energy- efficient historic street lighting will be installed. In September, 2010 the final funding agreement with FHWA was signed between all parties. In this agreement the streets were identified that would be included in the base bid. These streets include the following: BASE BID Street 10 Street Washington Street Jackson Street Jackson Street Trail 1 0th Street 11 to Street ALTERNATE BID Alternate 1 2 3 4 5 6 7 8 Street Washington Street 9 Street 9 Street 8 Street EIm Street 11 Street Jackson Street Washington Street Limits Jackson to Elm Street 9 to 1 0th Street 7 to 11 Street 5th t 7 Street Main to Jackson Street Jackson to Elm Street Limits 10 to 11 Street Washington to White Street Main to White Street White to Jackson Street 9 11h to 11 to Street White to EIm Street 11 to 12 Street 11 to 12 Street Construction Type Reconstruction Reconstruction Reconstruction Hike /Bike Trail Streetscaping Water Reconstruction Reconstruction — This includes reconstructing all of the underground utilities, reconstructing the pavement, replacing or installing new sidewalks and replacing the street lighting. Streetscaping — This includes reconstructing the sidewalks, installing new curbs and bumpouts to improve pedestrian crossings, and installing new street lighting. The Engineering Department and its design consultant, Veenstra & Kimm, Inc. (V &K) of West Des Moines, Iowa, propose to bid the project using a base bid and several alternates so that the grant money can be fully utilized for the reconstruction of streets and utilities. The priority order for the street reconstruction and streetscape work was determined by a combination of City staff, Millwork District property owners, and Dubuque Main Street staff. Below are the different alternates listed in priority order: Construction Type Reconstruction Streetscaping Streetscaping Reconstruction Streetscaping Streetscaping Streetscaping Streetscaping The project will be constructed over two years. It is anticipated that the first year construction will include the reconstruction of 1 0th Street from Jackson to EIm Street, Washington Street from 9 to 11 Street, utility upgrades on 11 Street from Jackson Street to EIm Street and watermain work on Jackson Street from 5 to 11 Streets. The following year (2012) would include construction on Jackson Street from 5 to 11 streetscaping of 1 0 tH Street from Main to White Street and any work on alternates selected. Under current assessment guidelines, financial assistance is only eligible to owner - occupied residential properties. However, City Staff is recommending to the City Council that property owners being assessed for streets being reconstructed in the Historic Millwork District have two opportunities to reduce their assessment. One -half of the Public Street Assessment may be forgiven by making qualifying investments in the property as follows: (1) One dollar of assessment will be forgiven for every five dollars of expenses incurred for improvements made but only for improvements which require a building permit and which result in an increase of the assessed valuation of the property. The property owner must provide paid invoices to City for substantiation of the costs incurred. (2) One dollar of assessment will be forgiven for every two dollars of expenses incurred for improvements to the primary fagade of the property but only if the improvement is approved by the Historic Preservation Commission of the City of Dubuque. The property owner must provide paid invoices to City for substantiation of the costs incurred. I concur with the recommendation and respectfully request Mayor and City Council approval. a el C. Van Milligen Mi g n MCVM:jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer John Gronen, Millwork District Property Owner Bob Johnson, Millwork District Property Owner Tim McNamara, Millwork District Property Owner Tony Pfohl, Millwork District Property Owner Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: Historic Millwork District Complete Streets Project CIP 3602137 — Millwork Street Reconstruction CIP 7102129 — Millwork District Sanitary Sewer CIP 7202131 — Millwork District Storm Sewer CIP 7402145 — Millwork District Watermain DATE: November 30, 2010 INTRODUCTION BACKGROUND DISCUSSION Dubuque brikid AI- America City 11 111! 2007 The enclosed resolutions authorize the public bidding procedure for the Historic Millwork District Complete Streets Project. In 2009 the City Council adopted the Historic Millwork District Master Plan. Since that time the City has been moving forward with plans to encourage the revitalization of the Millwork District to help in providing market rate housing and to reconstruct the streets. In March of 2010 the City of Dubuque received notification that it received $5.6 million from the US Department of Transportation to create complete streets in the Historic Millwork District. This TIGER (Transportation Investment Generating Economic Recovery) grant is administered by the Federal Highway Administration. Complete Streets are streets that provide for equal transportation modes for motorized vehicles, bicycles and pedestrians. The intent of this project is to be a model for communities under 200,000 in population in how complete streets can be integrated in historic districts. The Historic Millwork District Complete Streets Project will provide for the reconstruction of underground utilities, roadway sub -base, concrete streets, concrete sidewalks, pervious pavers in some of the parking areas, and re -use of existing brick pavers in streetscape areas. In addition, energy- efficient historic street lighting will be installed. In September, 2010 the final funding agreement with FHWA was signed between all parties. In this agreement the streets were identified that would be included in the base bid. These streets include the following: BASE BID Street 10 Street Washington Street Jackson Street Jackson Street Trail 10 Street 11 Street Reconstruction — This includes reconstructing all of the underground utilities, reconstructing the pavement, replacing or installing new sidewalks and replacing the street lighting. Streetscaping — This includes reconstructing the sidewalks, installing new curbs and bumpouts to improve pedestrian crossings, and installing new street lighting. The Engineering Department and its design consultant, Veenstra & Kimm, Inc. (V &K) of West Des Moines, Iowa, propose to bid the project using a base bid and several alternates so that the grant money can be fully utilized for the reconstruction of streets and utilities. The priority order for the street reconstruction and streetscape work was determined by a combination of City staff, Millwork District property owners, and Dubuque Main Street staff. Below are the different alternates listed in priority order: ALTERNATE BID Alternate 1 2 3 4 5 6 7 8 Street Washington Street 9 Street 9 Street 8 Street Elm Street 11 Street Jackson Street Washington Street Limits Jackson to Elm Street 9 to 10 Street 7 to 11 Street 5 to 7 Street Main to Jackson Street Jackson to Elm Street Limits 10 to 11 Street Washington to White Street Main to White Street White to Jackson Street 9 to 11 Street White to Elm Street 11 to 12 Street 11 to 12 Street Construction Type Reconstruction Reconstruction Reconstruction Hike /Bike Trail Streetscaping Water Reconstruction Construction Type Reconstruction Streetscaping Streetscaping Reconstruction Streetscaping Streetscaping Streetscaping Streetscaping The project will be constructed over two years. It is anticipated that the first year construction will include the reconstruction of 10 Street from Jackson to Elm Street, Washington Street from 9 to 11 Street, utility upgrades on 11 Street from Jackson Street to Elm Street and watermain work on Jackson Street from 5 to 11 Streets. The following year 2012) would include construction on Jackson Street from 5 to 11 streetscaping of 10 Street from Main to White Street and any work on alternates selected. The project will incorporate upgrades to the existing sanitary sewer system that include: the complete reconstruction of approximately 2,000 lineal feet of 8 -inch mainline sewer; the reconstruction of 18 deteriorated brick manholes; and the replacement of private sanitary sewer laterals. The cost for the individual sanitary sewer lateral replacements will be assessed to each respective private property owner. The project will also include the reconstruction of approximately 3,500 lineal feet of watermain, mainline valves, 14 fire hydrants, and the replacement of lead residential water services. The cost of the individual lead residential water service replacements will be assessed to each respective private property owner. The project also provides for the: construction of approximately 3,800 lineal feet of new storm sewer, 20 manholes and 30 catch basins to improve the storm water conveyance in the area; installation of fiber optics and telecommunications conduit infrastructure; and replacement of existing sidewalks. City staff met with the City Forester on this project to discuss the types of trees and locations that can be planted within the project corridor. Trees can be planted in the streetscape areas west of White Street; however, due to a stipulation by the State Historic Preservation Office during the environmental review, no trees can be planted in the main core of the Historic Millwork District. The City does have 10 free - standing planters that will be installed by City crews after the street reconstruction is complete. The streetlights will have accommodations for both banners and hanging baskets. PROJECT COORDINATION In an effort to inform the impacted properties in the Historic Millwork District and other impacted corridors, the Engineering Department staff conducted four public informational meetings. The open forum meetings allows staff to discuss the scope of the project, construction schedule, special assessment procedures, availability of financial assistance, as well as to answer any questions relating to the project. The public informational meetings proved to offer mutual benefit to both staff and property owners. In addition, City staff met weekly with the warehouse property owners in the Millwork District to discuss project coordination and schedule. Engineering staff discussed the preliminary assessments that have been calculated. Staff also discussed the probable construction schedule and their ability to coordinate with the contractor for private utility work. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans, Specs, Assessments Mail Special Assessment Notice to Property Owners Publish Notice of Special Assessment: 1st Publication: 2nd Publication: Public Hearing on Plans & Specs, Spec. Assessments Pre -Bid Construction Conference Receipt of Bid Proposals (Bid- Letting) FHWA Response to Bids Award Construction Contract Project Completion Dates: December 6, 2010 December 9, 2010 December 9, 2010 December 9, 2010 December 9, 2010 December 16, 2010 December 20, 2010 January 13, 2011 January 25, 2011 January 31, 2011 February 7, 2011 November 30, 2012 Based on discussions with Federal Highway Administration (FHWA), it has been requested that the FHWA be given sufficient time to review the plans and specifications prior to issuance. Also the FHWA determined that it would be in the best interest of the City to have the bid - letting on January 25, 2011 so as not to conflict with the Iowa DOT monthly bid - letting (January 19). This change has the potential of increasing the number of potential bidders. RECOMMENDATION I recommend that the City Council give preliminary approval to the construction plans and specifications, approve the Resolution of Necessity, approve the Preliminary Schedule of Assessments, establish December 20, 2010 as the date of the public hearing, and hereby authorize the City Clerk to advertise for bid proposals for the Historic Millwork District Complete Streets Project. BUDGET IMPACT The estimate of probable cost for the Historic Millwork District Complete Streets Project is summarized as follows: Base Bid Estimate Construction Contract $5,242,704.55 Contingency 523,970.45 Engineering Design (V &K) 448,220.00 Traffic Study (V &K) 45,000.00 Construction Inspection 371,826.25 Total Project Cost $6,631,721.25 Alternate Bids Alternate Street Estimate 1 Washington Street — 10 t h Street $588,000 2 9 Street - Washington to White Street $380,000 3 9 Street - Main to White Street $570,000 4 8 Street - White to Jackson Street $550,000 5 Elm Street - 9 to 11 Street $250,000 6 1 1 th Street - White to Elm Street $590,000 7 Jackson Street - 1 1 th to 12 Street $100,000 8 Washington Street - 11 to 12 Street $100,000 The alternate estimates include the contingency and engineering /inspection. The estimated project category costs are below for the base bid. It should be noted that it is proposed that a large portion of the assessments shown may be forgiven as described in the Property Assessments section of this memo. Cost Summary /Description Amount Street Construction Improvements $3,490,199.87 Special Assessment - Street Improvement, Residential Properties 0.00 Special Assessment - Street Improvement, Commercial Properties Special Assessment - Street Improvement Deficiency, Paid by the City Special Assessment - Water Services, Commercial Properties Special Assessment - Sanitary Sewer Lateral, Commercial Properties Special Assessment - Concrete Sidewalk, Commercial Properties Watermain Improvements Sanitary Sewer Improvements Storm Sewer Improvements Fiber Optic Conduit Total Project Cost CIP No. Fund Description 3602137 Millwork Street Reconstruction (TIGER Grant) Special Assessments 7402145 Millwork District Watermain FY 11 Millwork District Watermain FY 12 Millwork District Watermain FY 13 7102129 Millwork District Sanitary FY 11 Millwork District Sanitary FY 12 Millwork District Sanitary FY 13 7202131 Millwork District Storm Sewer FY 11 Millwork District Storm Sewer FY 12 Millwork District Storm Sewer FY 13 Total Project Funding PROPERTY ASSESSMENTS 1,526,830.30 20,280.68 31,500.00 13,500.00 126,910.40 521,500.00 370,000.00 435,000.00 96,000.00 $6,631,721.25 The project funding summary is as shown below. This illustrates the funds available for the base bid and possible alternates selected. Again, a large portion of the assessments may not be available to fund improvements. Fund Amount $5,600,000.00 1,678,460.03 637,750.00 215,000.00 0.00 197,044.76 98,319.00 118,458.00 369,579.00 0.00 91,000.00 $9,005,610.79 The Historic Millwork District Complete Streets Project will be funded through the annual capital improvement project appropriation of City funds and Federal funds as noted above in the amount of $7,327,150.76. The project, as outlined, will require Special Assessments in the amount of $1,678,460.03. Under current assessment guidelines, financial assistance is only eligible to owner - occupied residential properties. However, City Staff is recommending to the City Council that property owners being assessed for streets being reconstructed in the Historic Millwork District have two opportunities to reduce their assessment. One -half of the Public Street Assessment may be forgiven by making qualifying investments in the property as follows: (1) One dollar of assessment will be forgiven for every five dollars of expenses incurred for improvements made but only for improvements which require a building permit and which result in an increase of the assessed valuation of the property. The property owner must provide paid invoices to City for substantiation of the costs incurred. (2) One dollar of assessment will be forgiven for every two dollars of expenses incurred for improvements to the primary facade of the property but only if the improvement is approved by the Historic Preservation Commission of the City of Dubuque. The property owner must provide paid invoices to City for substantiation of the costs incurred. Improvements made after the Millwork District were included in the Greater Downtown Urban Renewal Plan (December 12, 2007) are eligible for the assessment reduction. Improvements must be made and approved before the City Council adopts the final assessment schedule for the project (estimated to be early 2013). The guidelines for appropriate facade improvements are outlined in the Downtown Design Guidelines. The Downtown Design Guidelines booklet is available online at www. cityofdubuque .org /index.aspx ?nid =1295 or in the Planning Department located in City Hall. ACTION TO BE TAKEN The City Council is requested to give preliminary approval to the Resolution of Necessity, approve the Preliminary Schedule of Assessments, establish the date of the public hearing, and authorize the City Clerk to advertise for bid proposals through the adoption of the enclosed resolutions for the Historic Millwork District Complete Streets Project. Prepared by Jon Dienst, PE, Civil Engineer II cc: Greg Roth, P.E., Veenstra & Kimm, Inc. Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor David Heiar, Economic Development Director Aaron DeJong, Assistant Economic Development Director Bob Green, Water Plant Manager Laura Carstens, Planning Services Manager Bob Schiesl, Assistant City Engineer Deron Muehring, Civil Engineer Dave Ness, Civil Engineer RESOLUTION NO. 460 - 10 HISTORIC MILLWORK DISTRICT COMPLETE STREETS PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Historic Millwork District Complete Streets Project, in the estimated amount $6,631,721.25, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 20 day of December, 2010, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Historic Millwork District Complete Streets Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty -five days before the date for filing bids before 2:00 p.m. on the 25 day of January, 2011. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 7 day of February, 2011, in the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa. Passed, adopted and approved this 6 th day of Decembe 010. Att t: API eanne F. Schneider, CMC, City Clerk Roy D. Buol, Mayor NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE HISTORIC MILLWORK DISTRICT COMPLETE STREETS PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Historic Millwork District Complete Streets Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 20 day of December, 2010, in the Historic Federal Building Council Chambers (second floor), 350 West 6 th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Reconstruction of underground utilities, roadway sub -base, concrete streets, concrete sidewalks, pervious pavers in some of the parking areas, and re -use of existing clay pavers in streetscape areas. The streets included in the project are: 10 Street, from Jackson to Elm Street; Washington Street, 9 th to 10 Street; Jackson Street, from 7 th to 11 Street; 10 Street, from Main to Jackson Street; and 11 Street, from Jackson to Elm Street. The project will also include several alternates for the City of Dubuque to consider. These include: reconstruction of Washington Street from 10 to 11 Street, streetscaping of 9 th Street from Washington to White Street, streetscaping of 9 th Street from Main to White Street, reconstruction of 8 th Street from White to Jackson Street, streetscaping of Elm Street from 9 th to 11 Street, streetscaping of 11 Street from White to Elm Street, streetscaping of Jackson Street from 11 to 12 Street and streetscaping of Washington Street from 11 to 12 Street. Any visual or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting. 2010. Published by order of the City Council given on the day of Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT HISTORIC MILLWORK DISTRICT COMPLETE STREETS PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on January 25, 2011, in the Office of the City Clerk, City Hall - First Floor, 50 West 13 Street, Dubuque, Iowa. Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on January 25, 2011, at City Hall - Conference Room B, 50 West 13 Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on February 7, 2011. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by November 30, 2012. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10 %) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state - chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Paper copies of the construction documents may be obtained at the Engineering Department, City Hall — Second Floor, 50 West 13 Street, Dubuque, Iowa 52001 beginning December 27, 2010. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Historic Millwork District Complete Streets Project C I Ps 3602137, 7102129, 7202131, 7402145 The City of Dubuque, Iowa intends to rebuild /build and create complete streets within the Historic Millwork District. This will include utility replacements /extensions, sidewalk reconstruction and enhancements and street reconstructions as well as new lighting. These efforts will be respectful of the area's history and focused on the Base Construction Efforts, which includes utility improvements along 11 Street from Elm to Jackson as well as and including the reconstruction Jackson Street from 7 to 11 Streets, 1 0th Street from Jackson to Elm and Washington Street from 9 to 10 An enhanced walking /biking trail connection will be made from 5 Street in the Port of Dubuque to 7 Street in the Millwork District along the Jackson Street right -of -way and paralleling the overpass for US Highway 61/151. Streetscaping improvements along 10 Street from Jackson to Main will incorporate walk improvements, corridor enhancements, new lighting and designated bike lanes (pavement markings) paralleling the vehicular travel lanes. Alternate Construction Bid - Additional to the Base Construction efforts as described in the above, the City intends to maximize the grant award by bidding alternates for streetscape improvements to the following streets: 9 Street from Washington to Main, Elm Street from 9 to 11 11 Street from Elm to White and on Jackson and Washington from 11th to 12th Streets. Possible reconstruction efforts of the follow segments may also be included: Washington Street from 10 to 11 and 8 Street from White to Jackson. The streetscape and reconstruction efforts in the alternate items as identified would coincide with those identified in the above Base Construction Effort. Total Project - The City's intent is to maximize the construction from the grant award and possibly add City funding beyond the grant to build selected options from the alternates. The alternates are not prioritized to the extent that reconstructions or streetscaping efforts could both occur. The amount of the additional funding from the City has yet to be determined. Project award will be based on Base Construction Effort (Base Bid) plus potential selected Alternate Construction Bids consistently compared between bidders. Final award will be approved by Council and verified by the Federal Highway Administration. Pre -Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre -Bid Construction Conference to be held at 1 PM on January 13, 2011, in Conference Room B, City Hall, 50 West 13 Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, December 9, 2010. RESOLUTION NO. 461 -10 HISTORIC MILLWORK DISTRICT COMPLETE STREETS PROJECT APPROVING THE PLAT, SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST AND SETTING DATE OF PUBLIC HEARING ON RESOLUTION OF NECESSITY Whereas, the proposed Resolution of Necessity for the Project has been introduced for the Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The attached plat, schedule of assessments, and estimate of total cost for the Historic Millwork District Complete Streets Project and the proposed Resolution of Necessity are hereby approved and ordered placed on file in the Office of the City Clerk. The City Council will meet on the 20 day of December, 2010, at 6:30 p.m. at the Historic Federal Building Council Chambers (second floor), 350 West 6 Street, Dubuque, Iowa, at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of a resolution of necessity. A property owner will be deemed to have waived all objections unless at the time of hearing the property owner has filed objections with the City Clerk. The City Clerk be and is hereby authorized and directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published once each week for two consecutive weeks, the first publication of which shall be not less than ten days prior to the day fixed for its consideration. Attest: Passed, approved and adopted this 6th eanne F. Schneider, CMC, City Clerk day of December , 2010. -Roy D. Buol, Mayor ,020 Y to rissesiA, \ -• `. GF(rEN2P S e e c'm'd'vev , p 2 pA9 1 ' 0 50' 100' 200' SCALE 1 = 100 FEET �/6111� 2h 0 2 also sslg ss 11 6 ca ; (r d.v� z , 2-1E'7. s / Dubuque had I d II S ^ . 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I a. . al PROPERTY OWNER NAME LOT DESCRIPTION PARCEL NUMBER NET ASSESSED VALUATION (2010) VALUATION WITH IMPROVEMENT 20% NET PAVING IMPROVEMENT COST 100% NET PAVING IMPROVEMENT COST CONCRETE SIDEWALK COST TOTAL PUBLIC IMPROVEMENT COST ASSESSMENT DEFICIENCY PRIVATE SANITARY SEWER SERVICE PRIVATE WATER SERVICE TOTAL NET ASSESSMENT Design Center, Inc City Lots 359, 360 & 361 10 24 491 001 $48,400 565,549 08 $17,149 08 317,149.08 -5761 81 516,387 27 Plastic Center, Inc City Lots 364 -368 Inc also Vac Alley between City Lots 359 to 363 & City Lots 364 to 368 10 24 491 002 5582,410 $602,988 90 520,578.90 520,578 90 520,578 90 Plastic Center, Inc Balance City Lot 404 10 24 492 001 $73,200 0101,142 63 $27,942 63 527,942 63 -52,656.97 525,285.66 Plastic Center, Inc. Lity Lots 354, 355, 356, 357 & 358 Also W1/2 alley between White St. & Jackson from 7th -8th- Adjacent to Said Lots 10 24 488 001 $730,880 $766,189 52 $35,309.52 335,309.52 535,309 52 Plastic Center, Inc City Lots 369, 370, 371, 372 & 373 Also E 1/2 Alley adjacent to Crty Lots 369 to 373 - alley located between White & Jackson Sts. 7th - 8th Sts. 10 24 488 002 367,400 $112,349 19 544,949 19 544,949.19 - 516,861.89 528.087 30 Wilmac Property Co City Lots 349A, 349, 350, 351, 352, 353, 374, 375, 376, 377 & 378 10 24 483 001 $926,600 $980,548 22 $53,948 22 353,948 22 $53,948 22 Wilmac Property Co City Lot 379 & S 15' City Lot 380 10 24 479 008 $78,400 586.277.80 37,877 80 57,877.80 57,877.80 Redmond, Mark S W 45' City Lot 399, W 45' N 1/2 City Lot 400 10 24 484 001 549,000 555,255.78 $Q255 78 $6,255.78 36,255 78 Rettenmaler, John E 55' City Lot 399 & E 55' N 1/2 City Lot 400 10 24 484 002 587,600 $90,113 28 52,513.28 52,513 28 52,513.28 Fincel, Michael J. 5 1/2 City Lot 400, City Lot 401 10 24 484 003 591,600 5100,739 20 59,139.20 $9,139 20 59,139.20 Caradco Building LLLP City Lots 394 thru 398, 420 thru 424, & S 1/2 W Bal 0f f C ity Lot 505A & City C Lot 394A 10 24 480 009 $340,500 5640,436 07 527,416.83 5244,163.00 528,356 24 5299,936 07 55.000 00 32,000.00 3306,936 07 White, John H. Lot 1 of City Lot 381 N 36 2' of City Lot 380 10 24 479 007 $28,700 535,415 17 $6,715 17 $6,715.17 56,715.17 White, John H. Lot 2 of City Lot 381 10 24 479 011 552,700 556,383 43 33,683.43 33,683 43 53,683 43 Montague, Ryan City Lot 382 10 24 479 010 5106,500 $112,592 80 56,092 80 56,092 80 56.092 80 Jakd LLC City Lot 383 10 24 479 009 $79,300 585,392.80 36,092 80 $6,092 80 56,092 80 Spahn & Rose Lumber Co City Lots 384387 & 5 1/2 City Lot 388 10 24 477 010 $363,000 5390,417 60 527,417 60 527,417 60 $27,417.60 Kalmes Brothers LLC N 1/2 City Lot 388 10 24 477 009 5133,000 3136,046 40 53,046.40 53,046.40 53,046 40 Mabusth, Stuart W & Mary P. City Lot 389, N 30.89' of City Lot 390 10 24 480 001 579,600 589,358.00 59,758.00 59,758.00 59,758 00 Mabusth, Stuart W. & Mary P. City Lots 428 & 429 & N Pt City Lot 427 10 24 480 002 $127,500 5127,500.00 50 00 52.500 00 52,500.00 35,000 00 Wiknac Property Co. City Lots 391 -393, 389A, 425, 426 & S Pt 427, S 20 17 of 390, N 1/2 W -Bal 505A (100 Jackson, 225 & 275 E 10th St) 10 24 480 003 $582,200 5732,299.49 517,618.49 5115,783 00 516,698 00 5150,099 49 50 00 $2,000.00 510,000.00 5162,099 49 Warehouse Redevelopment LLC Lot 2 Center City Place (375 E. 9th) 10 24 480 014 $402,600 5756,149 00 $311,425 00 $42,124 00 5353,549 00 50.00 $1,500 00 32,000.00 5357,049 00 Mid American Holdings Lot 1 Center Clty Place 10 24 480 013 5703,500 51,199,860.16 3456 628 00 539,732 16 5496,360.16 50 00 $2,500.00 515,000 00 5513,860 16 Jeld -Wen Inc D /B /A Jeld -Wen Fiber of Iowa Attn Prop Tax Acct Crty Lots 405, 405A, 406, 407, 408, 409, 410, 411, 412, 413, 414 & 2-417 10 24 489 002 3260,050 5311,961 79 $51,911 79 551,911 79 $51,911.79 Jeld -Wen Inc D/B/A Jeld -Wen Fiber of Iowa Attn Prop. Tax Acct City Lot 402, 403, N25'2" Lot 415, 416 & 416A 10 24 484 010 5128,500 5141,914.39 $13,414 39 $13,414 39 $13,414 39 CITY OF DUBUQUE, IOWA MILLWORK DISTRICT RECONSTRUCTION PROJECT PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS DATE:NOVEMBER 8, 2010 The 10110wl35 schedule Is hereby determined to show each lot proposed to be assessed for the Improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as the true value of such lots by the City Council of the City of Dubuque TOTAL = $1,653,740.70 - $20,280.68 $13,500.00 $31,500.00 $1,678,460.03 NOTICE TO PROPERTY OWNERS HISTORIC MILLWORK DISTRICT COMPLETE STREETS PROJECT Notice is given that there is now on file for public inspection in the office of the clerk of the City of Dubuque, Iowa, a proposed Resolution of Necessity, an estimate of cost and schedule showing the amounts proposed to be assessed against each lot and the valuation of each lot within a district approved by the City Council of the City of Dubuque, Iowa, for a public improvement of the type(s) and in the location(s) as follows: Reconstruction of underground utilities, roadway sub -base, concrete streets, concrete sidewalks, pervious pavers in some of the parking areas, and re -use of existing clay pavers in streetscape areas. The proposed district to be benefited and subject to assessment for the cost of such improvements is described as follows: Historic Millwork District Complete Streets Project 10 Street, from Jackson to Elm Streets Washington Street, 9 to 11 Streets Jackson Street, from 7 to 1 1 th Streets 8 Street from White to Jackson Streets The City Council will meet on 20 day of December, 2010, at 6:30 p.m. at the Historic Federal Building, 350 West 6 Street, Dubuque, Iowa, at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of the Resolution of Necessity. A property owner will be deemed to have waived all objections unless at the time of hearing the property owner has filed objections with the clerk. Any visual- or hearing- impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589 -4120 or TDD (563) 690 -6678 at least 48 hours prior to the meeting. Jeanne F. Schneider, CMC, City Clerk