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FY 2004 Annual Action Plan Amendment 2MEMORANDUM December 8, 2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager FY 2004 Annual Action Plan - Amendment 2 Housing and Community Development Department Director David Hards is recommending City Council approval of an amended and restated Fiscal Year 2004 Annual Plan for the City's Community Development Block Grant (CDBG) program. The Community Development Advisory Commission held a public hearing on December 2, 2003, and is recommending this Block Grant reallocation as follows: o $3,500 for the Family Self Sufficiency's program, Road to Success; o $15,000 for the Historic Preservation Rehab Program; o $88,377 for the Homeowner Rehab Program, with $50,000 specifically allocated for porch repair assistance; o $2,600 to Housing Code Enforcement for inspector training on porches; o $25,000 for Housing Trust Fund to match the application to the Iowa Finance Authority; o $30,000 for the Lead Paint Hazard Reduction program; o $54,500 for Rental Unit Rehabilitation, specifically allocated for porch repair; o $50,000 for Commercial Industrial Building Rehab for additional funds for the Brewery restoration project; o $15,000 for the Community Partnership Program; o $1,500 for promotion of Earned Income Tax Credit (EITC) to Iow income persons; o $154,687 to Historic District Public Improvement Projects [HDPIP); o Reduce Planning Services by $28,954 for reallocation of the Historic Resource Development Program (HRDP) grants expenditures; o Reduce Painted Brick Program by $2,363 as program is no longer operational; and o Create a contingency of $20,466. The proposed amendment to the FY 2004 plan combines the allocations from the previous year with the current program year and redistributes the funds into programs that are intended for expenditure this fiscal year. These changes will allow the City to respond to the needs of the community, improve community understanding of the programs and facilitate the timely use of funds as required by HUD. I concur with the recommendation and respectfully request Mayor and City Council approval. ~vncha~l C. Van Milliken ~ MCVM/jh At'[achment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager David Harris, Housing and Community Development Department Director THE ~t Y OF ~ MEMORANDUM December 3, 2003 To: From: Micha~an Milligen, City Manager [\~ David Rarris, Housing and Community Development Department Subject: FY 2004 Annual Action Plan - Amendment 2 INTRODUCTION The purpose of this memorandum is to request the City Council's approval of the attached resolution approving an amended and restated Fiscal Year 2004 Annual Plan for the City'S Community Development Block Grant (CDBG) program. BACKGROUND Housing and Urban Development (HUD) regulations require that each year a city must prepare and file an Annual Plan prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a public participation process that includes a published notice, a public comment period, and a public hearing. A city must follow its adopted plan as it expends entitlement funds. If its revenues or activities change, the city must amend. This requirement applies to plans for previous years as well as the current year. The City of Dubuque has been allocated CDBG funds that have been programmed for specific uses as per the adopted Annual Plan for Fiscal Year 2004. Since the funds from FY 2003 have not been completely eyapended, the previously adopted plan remains in effect unless amended to reflect the change in projects, activities or funding need. DISCUSSION The proposed amendment to the FY 2004 plan combines the allocations from the previous year with the current program year and redistributes the funds into programs that are intended for expenditure this fiscal year. These changes will allow us to respond to the needs of the community, improve community understanding of the programs and facilitate the timely use of funds as required by HUD. The CDBG balance as of July 1 2003 as per the CAPER report was $1,603,727. Following inclusion of $212,643 in encumbrances and $948,556 in carryovers from last year, there remains $442,528 of uncommitted funds to reallocate to new or existing programs. These uncommitted funds from last year include revenues over the budgeted amount, expenses less than budgeted, and a change in the bUdget allocation of lump sum draws for the homeowner rehabilitation program from the prior fiscal year. Encumbrances $ 212.261 Carryovers $ 948,556 Uncommitted funds $ 442,910 Prior Year CDBG Allocation $ 1,663,727 The current FY 2004 adopted Annual Action Plan has allocated $2,048,092 to programs. Adding the prior year balance of $1,603,727 results in a new balance of $3,651,819 that must be reallocated. CDBG Entitlement FY 2004 $ 1,481,000 Projected Program Income $ 567,092 FY 04 Annual Plan (Adopted) $ 2,048,092 Prior Year CDBG Balance $ 1,603,727 Current CDBG Sources $ 3,681,8t9 The attached summary shows the CDBG funds available for reallocation. Note that due to the timeliness requirement by the U S Department of Housing and Urban Development (HUD), approximately $1.4 million must be reallocated into programs that can expend funds by May 1, 2004. The Community Development Advisory Commission held a public hearing on December 2, 2003 and took action to recommend the reallocation of CDBG funds as shown in Exhibit A. A public notice regarding the proposed changes was published prior to the public headng in the Telegraph Herald and Dubuque Advertiser. These notices advised the public of the intent of the amendment, invited comment and noticed the public hearing. This initiated a 30-day public comment period as required in the Citizen Participation Plan. The Commission approved allocating the FY 03 encumbrances and carryovers into the FY 2004 Annual Plan, plus providing additional funding changes for the following projects: o $3,500 for the Family Self Sufficiency's program, Road to Success, to assist clientele with the purchase of professional clothing for employment; o $15,000 for the Historic Preservation Rehab Program; o $88,377 for the Homeowner Rehab Program, with $50,000 specifically allocated for porch repair assistance; o $2,600 to Housing Code Enforcement for inspector training on porches; $25,000 for Housing Trust Fund to match the application to the Iowa Finance Authority; $30,000 for the Lead Paint Hazard Reduction program; $54,500 for Rental Unit Rehabilitation, specifically allocated for porch repair; $50,000 for Commercial Industrial Building Rehab for additional funds the Brewery restoration project; $15,000 for the Community Partnership Program (cp2), with $10,000 being allocated to the Scenic Valley Area Agency on Aging for the Assistive Devices for the Elderly program and $5,000 allocated to Four Oaks Housing Education and Rehabilitation Training (HEART) program; $1,500 for promotion of Eamed Income Tax Credit (EITC) to Iow income persons; $154,687 to Historic District Public Improvement Projects (HDPIP), distributed to the following specific projects:S125,874 for installation of historic street lights on Loras Boulevard from Bluffto Prairie Streets as requested by the Historic Bluffs Neighborhood Association; $7,907 for planters for the Langworthy Historic District as requested by the Langworthy Neighborhood Association; and $20,906 for installation of historic trash receptacles, park benches, planters and street trees in the Jackson Park Historic District as requested by the Downtown Neighborhood Council; Reduce Planning Services by $28,954 for reallocation of the Historic Resource Development Program (HRDP) grants expenditures Reduce Painted Brick Program by $2,363 as program is no longer operational Create a contingency of $20,466 RECOMI~ENDATION It is recommended that the City Council approve the amendment to the FY 2004 Annual Plan as shown an Exhibit A for the use of Community Development Block Grant funds. These changes will allow CDBG funds to be used to meet citizens' needs and facilitate the timely expenditure of funds as required by HUD. ACTION STEP The action requested of the City Council is to approve the Mayor's execution of the attached resolution, approving an amended and restated Fiscal Year 2004 Annual Plan for Community Development Block Grant activities. Prepared by Aggie Tauke, Community Development Specialist F:~U sers'~AKRAMER~CD BG~Annualplan~Amend ma3ts~Arnend 2~03Amd2MVM.mem.doc RESOLUTION NO. 527-2003 RESOLUTION APPROVING AN AMENDED AND RESTATED FISCAL YEAR 2004 (PROGRAM YEAR 2003) ANNUAL PLAN - AMENDMENT 2 FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal Years 2003 and 2004; and Whereas, the City of Dubuque now desires to amend said Annual Plans by incorporating them into one amended and restated plan as per the attached Exhibit A; and Whereas, said amendment is a substantial amendment as provided in the City's Citizen Participation Plan and must therefore be approved by resolution of the City Council after a public hearing by the Communi~j Development Advisory Commission; and Whereas, the City advertised a public comment period beginning October 17 2003; and Whereas, the Community Development Advisory Commission reviewed the proposed amendment at a public hearing on December 2 2003, and has voted to approve said amendment and to recommend approval by the City Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. That the Annual Action Plans for Fiscal Years 2003 and 2004 are hereby rescinded and the balance of funds from these plans is incorporated into an Amended and Restated Fiscal Year 2004 (Program Year 2003) Annual Plan - Amendment 2, attached hereto as Exhibit A. Section 2. That said Amended and Restated Fiscal Year 2004 (Program Year 2003) Annual Plan - Amendment 2 attached hereto as Exhibit A is hereby approved. Section 3. That the City Manager is hereby authorized and directed to submit a copy of this resolution to the U. S. Department of Housing and Urban Development. Passed, approved and adopted this 15th day of December, 2003 Attest: Terrance M. Duggan, Mayor Jeanne F. Schneider, City Clerk F:\U sers~ATAU KE\C DB Gt, Ann ualPlan~Amend ments~Amend 2\04arnend2.res.doc CITY OF DUBUQUE, IOWA - COMMUNITY DEVELOPMENT BLOCK GRANT FY 2004 Annual Action Plan - Amendment 2 EXHIBIT A Projected Sources Action Plan CDBG Entitlement FY 2004 1,481,000 Projected Program Income 567,092 FY 04 Annual Plan (Adopted) Prior Year CDBG Balance 1~603~727 Current CDBG Sources 2,048,092 3,651,81g Proposed Housing Development Programs: Amendment Family Self Sufficiency 3,500 First Time Homebuyer Program 150.000 Historic Preservation Rehab Grant 50,000 Homeownerehip Rehab Program 635,719 Housing Administration 56,370 Housing Code Enforcement 129,702 Housing Rehabilitation Services and Staff 256,404 Housing Trust 77,288 Lead Paint Hazard Abatement Project 30,000 Pumhase/Rehab/Ressle [DREAMS) 15,000 Rental Unit Rehabilitation 247,024 Housing Totala 1,661,007 Economic Development Programs: Commercial/Industrial Building Rehab Loans 65(~,000 E.D. Financial Assistance Program 20(~,000 Economic Development Services and Staff 123,299 Economic Development Totals 973,299 F:\Usera~ATAUKE\CDBG~AnnualPlan\FY 04\[Council FY 04 Amd 2.xls]FY 04 Amd 2 Neighborhood and Community Proposed Development Programs: Amendment Accessible Curb Ramps 55,687 Child Care Resource/Referral- Project Conr:ern 9,301 Community Partnership Program (CP2)* 171,472 Deer Menagement Food Program 1 000 Downtown Resource Guide 3,501 Dubuque Dispute Resolution Center 1,000 Earned Income Tax Credit 1,500 H istorc District Public Improvement Projects* 154,687 ~nformation & Referral- PreJect Concern 26,375 Leadership Training 10,000 Neighborhood Development Services and Staff 76,754 Neighborhood Infrastructure Improvements 53,653 Neighborhood Recreation Program 129.947 Neighborhood Support Grants 39,170 Senior Center 21,667 wsshington Tool Library 19.856 zoning Inspection/Enforcement 13,000 Neighborhood & Comm. Develop. Totals 788,570 Planning & Administration Programs: CDBG Admin. Services and Staff 83,996 Finance 10,694 City Planning Services and Staff Planning Administration 13,785 Planning City Planning 100 002 Planning and Administration Totals 208.477 Contingency 20,466 Totals 3,651,819