FY 2004 Annual Action Plan Amendment 2MEMORANDUM
December 8, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
FY 2004 Annual Action Plan - Amendment 2
Housing and Community Development Department Director David Hards is
recommending City Council approval of an amended and restated Fiscal Year 2004
Annual Plan for the City's Community Development Block Grant (CDBG) program. The
Community Development Advisory Commission held a public hearing on December 2,
2003, and is recommending this Block Grant reallocation as follows:
o $3,500 for the Family Self Sufficiency's program, Road to Success;
o $15,000 for the Historic Preservation Rehab Program;
o $88,377 for the Homeowner Rehab Program, with $50,000 specifically allocated
for porch repair assistance;
o $2,600 to Housing Code Enforcement for inspector training on porches;
o $25,000 for Housing Trust Fund to match the application to the Iowa Finance
Authority;
o $30,000 for the Lead Paint Hazard Reduction program;
o $54,500 for Rental Unit Rehabilitation, specifically allocated for porch repair;
o $50,000 for Commercial Industrial Building Rehab for additional funds for the
Brewery restoration project;
o $15,000 for the Community Partnership Program;
o $1,500 for promotion of Earned Income Tax Credit (EITC) to Iow income
persons;
o $154,687 to Historic District Public Improvement Projects [HDPIP);
o Reduce Planning Services by $28,954 for reallocation of the Historic Resource
Development Program (HRDP) grants expenditures;
o Reduce Painted Brick Program by $2,363 as program is no longer operational;
and
o Create a contingency of $20,466.
The proposed amendment to the FY 2004 plan combines the allocations from the
previous year with the current program year and redistributes the funds into programs
that are intended for expenditure this fiscal year. These changes will allow the City to
respond to the needs of the community, improve community understanding of the
programs and facilitate the timely use of funds as required by HUD.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~vncha~l C. Van Milliken ~
MCVM/jh
At'[achment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
THE ~t Y OF ~
MEMORANDUM
December 3, 2003
To:
From:
Micha~an Milligen, City Manager
[\~
David Rarris, Housing and Community Development Department
Subject: FY 2004 Annual Action Plan - Amendment 2
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
attached resolution approving an amended and restated Fiscal Year 2004 Annual Plan
for the City'S Community Development Block Grant (CDBG) program.
BACKGROUND
Housing and Urban Development (HUD) regulations require that each year a city must
prepare and file an Annual Plan prior to receipt of its CDBG entitlement. The Annual
Plan is adopted following a public participation process that includes a published
notice, a public comment period, and a public hearing. A city must follow its adopted
plan as it expends entitlement funds. If its revenues or activities change, the city must
amend. This requirement applies to plans for previous years as well as the current
year.
The City of Dubuque has been allocated CDBG funds that have been programmed for
specific uses as per the adopted Annual Plan for Fiscal Year 2004. Since the funds
from FY 2003 have not been completely eyapended, the previously adopted plan
remains in effect unless amended to reflect the change in projects, activities or funding
need.
DISCUSSION
The proposed amendment to the FY 2004 plan combines the allocations from the
previous year with the current program year and redistributes the funds into programs
that are intended for expenditure this fiscal year. These changes will allow us to
respond to the needs of the community, improve community understanding of the
programs and facilitate the timely use of funds as required by HUD.
The CDBG balance as of July 1 2003 as per the CAPER report was $1,603,727.
Following inclusion of $212,643 in encumbrances and $948,556 in carryovers from last
year, there remains $442,528 of uncommitted funds to reallocate to new or existing
programs. These uncommitted funds from last year include revenues over the budgeted
amount, expenses less than budgeted, and a change in the bUdget allocation of lump
sum draws for the homeowner rehabilitation program from the prior fiscal year.
Encumbrances $ 212.261
Carryovers $ 948,556
Uncommitted funds $ 442,910
Prior Year CDBG Allocation $ 1,663,727
The current FY 2004 adopted Annual Action Plan has allocated $2,048,092 to
programs. Adding the prior year balance of $1,603,727 results in a new balance of
$3,651,819 that must be reallocated.
CDBG Entitlement FY 2004 $ 1,481,000
Projected Program Income $ 567,092
FY 04 Annual Plan (Adopted) $ 2,048,092
Prior Year CDBG Balance $ 1,603,727
Current CDBG Sources $ 3,681,8t9
The attached summary shows the CDBG funds available for reallocation. Note that due
to the timeliness requirement by the U S Department of Housing and Urban
Development (HUD), approximately $1.4 million must be reallocated into programs that
can expend funds by May 1, 2004.
The Community Development Advisory Commission held a public hearing on
December 2, 2003 and took action to recommend the reallocation of CDBG funds as
shown in Exhibit A. A public notice regarding the proposed changes was published
prior to the public headng in the Telegraph Herald and Dubuque Advertiser. These
notices advised the public of the intent of the amendment, invited comment and noticed
the public hearing. This initiated a 30-day public comment period as required in the
Citizen Participation Plan.
The Commission approved allocating the FY 03 encumbrances and carryovers into the
FY 2004 Annual Plan, plus providing additional funding changes for the following
projects:
o $3,500 for the Family Self Sufficiency's program, Road to Success, to assist
clientele with the purchase of professional clothing for employment;
o $15,000 for the Historic Preservation Rehab Program;
o $88,377 for the Homeowner Rehab Program, with $50,000 specifically allocated
for porch repair assistance;
o $2,600 to Housing Code Enforcement for inspector training on porches;
$25,000 for Housing Trust Fund to match the application to the Iowa Finance
Authority;
$30,000 for the Lead Paint Hazard Reduction program;
$54,500 for Rental Unit Rehabilitation, specifically allocated for porch repair;
$50,000 for Commercial Industrial Building Rehab for additional funds the
Brewery restoration project;
$15,000 for the Community Partnership Program (cp2), with $10,000 being
allocated to the Scenic Valley Area Agency on Aging for the Assistive Devices
for the Elderly program and $5,000 allocated to Four Oaks Housing Education
and Rehabilitation Training (HEART) program;
$1,500 for promotion of Eamed Income Tax Credit (EITC) to Iow income
persons;
$154,687 to Historic District Public Improvement Projects (HDPIP), distributed to
the following specific projects:S125,874 for installation of historic street lights on
Loras Boulevard from Bluffto Prairie Streets as requested by the Historic Bluffs
Neighborhood Association; $7,907 for planters for the Langworthy Historic
District as requested by the Langworthy Neighborhood Association; and $20,906
for installation of historic trash receptacles, park benches, planters and street
trees in the Jackson Park Historic District as requested by the Downtown
Neighborhood Council;
Reduce Planning Services by $28,954 for reallocation of the Historic Resource
Development Program (HRDP) grants expenditures
Reduce Painted Brick Program by $2,363 as program is no longer operational
Create a contingency of $20,466
RECOMI~ENDATION
It is recommended that the City Council approve the amendment to the FY 2004 Annual
Plan as shown an Exhibit A for the use of Community Development Block Grant funds.
These changes will allow CDBG funds to be used to meet citizens' needs and facilitate
the timely expenditure of funds as required by HUD.
ACTION STEP
The action requested of the City Council is to approve the Mayor's execution of the
attached resolution, approving an amended and restated Fiscal Year 2004 Annual Plan
for Community Development Block Grant activities.
Prepared by Aggie Tauke, Community Development Specialist
F:~U sers'~AKRAMER~CD BG~Annualplan~Amend ma3ts~Arnend 2~03Amd2MVM.mem.doc
RESOLUTION NO. 527-2003
RESOLUTION APPROVING AN AMENDED AND RESTATED FISCAL
YEAR 2004 (PROGRAM YEAR 2003) ANNUAL PLAN - AMENDMENT 2
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS.
Whereas, the City of Dubuque prepared and filed Annual Action Plans for Fiscal
Years 2003 and 2004; and
Whereas, the City of Dubuque now desires to amend said Annual Plans by
incorporating them into one amended and restated plan as per the attached Exhibit A;
and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and must therefore be approved by resolution of the City
Council after a public hearing by the Communi~j Development Advisory Commission;
and
Whereas, the City advertised a public comment period beginning October 17
2003; and
Whereas, the Community Development Advisory Commission reviewed the
proposed amendment at a public hearing on December 2 2003, and has voted to
approve said amendment and to recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plans for Fiscal Years 2003 and 2004 are
hereby rescinded and the balance of funds from these plans is incorporated into an
Amended and Restated Fiscal Year 2004 (Program Year 2003) Annual Plan -
Amendment 2, attached hereto as Exhibit A.
Section 2. That said Amended and Restated Fiscal Year 2004 (Program Year
2003) Annual Plan - Amendment 2 attached hereto as Exhibit A is hereby approved.
Section 3. That the City Manager is hereby authorized and directed to submit a
copy of this resolution to the U. S. Department of Housing and Urban Development.
Passed, approved and adopted this 15th day of December, 2003
Attest: Terrance M. Duggan, Mayor
Jeanne F. Schneider, City Clerk
F:\U sers~ATAU KE\C DB Gt, Ann ualPlan~Amend ments~Amend 2\04arnend2.res.doc
CITY OF DUBUQUE, IOWA - COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2004 Annual Action Plan - Amendment 2
EXHIBIT A
Projected Sources Action Plan
CDBG Entitlement FY 2004 1,481,000
Projected Program Income 567,092
FY 04 Annual Plan (Adopted)
Prior Year CDBG Balance 1~603~727
Current CDBG Sources
2,048,092
3,651,81g
Proposed
Housing Development Programs: Amendment
Family Self Sufficiency 3,500
First Time Homebuyer Program 150.000
Historic Preservation Rehab Grant 50,000
Homeownerehip Rehab Program 635,719
Housing Administration 56,370
Housing Code Enforcement 129,702
Housing Rehabilitation Services and Staff 256,404
Housing Trust 77,288
Lead Paint Hazard Abatement Project 30,000
Pumhase/Rehab/Ressle [DREAMS) 15,000
Rental Unit Rehabilitation 247,024
Housing Totala 1,661,007
Economic Development Programs:
Commercial/Industrial Building Rehab Loans 65(~,000
E.D. Financial Assistance Program 20(~,000
Economic Development Services and Staff 123,299
Economic Development Totals 973,299
F:\Usera~ATAUKE\CDBG~AnnualPlan\FY 04\[Council FY 04 Amd 2.xls]FY 04 Amd 2
Neighborhood and Community Proposed
Development Programs: Amendment
Accessible Curb Ramps 55,687
Child Care Resource/Referral- Project Conr:ern 9,301
Community Partnership Program (CP2)* 171,472
Deer Menagement Food Program 1 000
Downtown Resource Guide 3,501
Dubuque Dispute Resolution Center 1,000
Earned Income Tax Credit 1,500
H istorc District Public Improvement Projects* 154,687
~nformation & Referral- PreJect Concern 26,375
Leadership Training 10,000
Neighborhood Development Services and Staff 76,754
Neighborhood Infrastructure Improvements 53,653
Neighborhood Recreation Program 129.947
Neighborhood Support Grants 39,170
Senior Center 21,667
wsshington Tool Library 19.856
zoning Inspection/Enforcement 13,000
Neighborhood & Comm. Develop. Totals 788,570
Planning & Administration Programs:
CDBG Admin. Services and Staff 83,996
Finance 10,694
City Planning Services and Staff
Planning Administration 13,785
Planning City Planning 100 002
Planning and Administration Totals 208.477
Contingency 20,466
Totals 3,651,819