Madison St Sanitary Sewer ExtMEMORANDUM
December 22, 2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Madison Street Sanitary Sewer Extension
Sealed bids were received for the Madison Street Sanitary Sewer Extension Project.
Due to an error in the bidding process, Assistant City Engineer Gus Psihoyos
recommends rejection of the bids and recommends the City Council authorize the re-
bidding for January 13, 2004. By re-bidding the project on this date, the public hearing
already set for January 19, 2004 does not have to be rescheduled.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
Michael A. Koch, Public Works Director
MEMORANDUM
December 22, 2003
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, Assistant City Engineer
SUBJECT: Madison Street Sanitary Sewer Extension
INTRODUCTION
The enclosed resolution provides for the rejection of the bids for the Madison
Street Sanitary Sewer Extension Project.
DISCUSSION
Sealed bids were received on the Madison Street Sanitary Sewer Extension
Project on December 18, 2003.
Due to an error in the bidding process, it will be necessary to rebid the project.
RECOMMENDATION
I recommend that ail bids be rejected and that the Council authorize the
rebidding of the Madison Street Sanitary Sewer Extension Project for January 13,
2004. By re-bidding the project on this date the public hearing already set for
January 19, 2004 does not have to be rescheduled.
ACTION TO BE TAKEN
The City Council is requested to reject all bids and to authorize the rebidding of
the Madison Street Sanitary Sewer Extension Project for January 13, 2004 by the
adoption of the enclosed resolution.
Cc:
Michael A. Koch, Public Works Director
Todd Irwin, Engineedng
RESOLUTION NO. 7-04
REJECTING ALL BIDS RECEIVED FOR THE MADISON STREET
SANITARY SEWER EXTENSION PROJECT AND RE-ORDERING BIDS
FOR THE PROJECT
Whereas, sealed proposals have been submitted by contractors for the Madison
Street Sanitary Sewer Extension Project (the Project) pursuant to Resolution No. 497-
03 and notice to bidders published in a newspaper published in the City of Dubuque,
Iowa on the 5th day of December, 2003.
Whereas, said sealed proposals were opened and read on the 18th day of
December, 2003, and
Whereas, the City Council has deemed it advisable to reject all bids and to re-bid
the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the bids for the above Project be rejected and the Manager is
authorized and instructed to return the bid deposits of all the bidders.
Section 2. That the City Clerk is hereby directed to re-advertise for bids for the
Project, to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall not be less than four da~{s nor more than forty-fn/e
days pdor to the receipt of said bids at 2:00 p.m. on the 13u' day of January, 2004. Bids
shall be opened and read by the City Clerk at said time and will be submitted to the
Council for final action at the City Council meeting on the 19th of January, 2004.
Passed, approved and adopted this 5th day of January, 2004.
Terrance M. Duggan, Mayor0
Attest:
Mayor
Jeanne F. Schneider, CMC, City Clerk