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Maritime Security A Rivers EdgeMEMORANDUM Decembe~ 29, 2003 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Maritime Security Act Plan for Rivers' Edge Plaza On November 25, 2003 the Federal Government published the final rules regarding the Maritime Security Act. At this point the regulations only require plans for businesses that have vessels that travel along open waterways on a regular basis or property owners who own land where vessels with occupancy of more than 150 passengers may dock. Based on these regulations, the City was required to submit a plan for the Rivers' Edge Plaza by December 31, 2003. Fire Chief Dan Brown and Police Chief Kim Wadding recommend City Council approval of the Maritime Security Plan for the Rivers' Edge Plaza I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Dan Brown, Fire Chief Kim Wadding, Police Chief MEMORANDUM December 22, 2003 TO: FROM: SUBJECT: Michael C. Van Milligen, City Manager Dan Brown, Fire Chief Z O8 Klm Wadding, Police Chief Madtime Secudty Act plan for Rivers Edge Plaza Introduction The purpose of this memorandum is to request City Council approval of the Madtime Security plan for the Rivers Edge Plaza. Discussion On November 25, 2003 the Federal Government published the final rules regarding the Maritime Secudty Act. These regulations apply to ports and involve businesses located on waterways that engage in madtime activity. These regulations require that the property owners and business provide and submit a plan that addresses secudty at all threat levels, MARSEC 1, MARSEC 2 and MARSEC 3 with MARSEC 3 the highest threat level. At this point the regulations only require plans for businesses who have vessels that travel along open waterways on a regular basis or property owners who own land where vessel with occupancy of more than 150 passengers may dock. Based upon these regulations, the city is required to submit a plan for the Rivers Edge Plaza. This plan is required to be submitted to the United States Coast Guard by December 31, 2003 or a fine of up to $25,000 may be issued. There are no previsions in the current regulations to request an extension to this deadline. Once the plan is submitted, the Captain of the Port (COTP) will determine whether a plan is necessary and, if necessary, review our plan for completeness. Attached is a copy of the plan that was submitted to the Coast Guard on December 31, 2003. In addition to the plan submitted, we have also submitted a request for exemption. Section 105.106 33CFR allows municipalities to submit a request for exemption for public access areas. If granted this exemption would relieve us from the responsibility of screening passengers and their baggage when arriving and departing from Rivers Edge Plaza. No Date has been given on when exemptions will be announced. Request The requested action is for City Council to receive and file the plan submitted. City Manager's Office City Hall 50 West I3ffi $~reet Dubuque, Iowa 52002-4864 (563) 58%4110 office (563) 5894149 fax (563) 690-66~8 TDD ctymgr@cityofdubuque,org December 26, 2003 Commander Englebert U.S. Coast Guard St. Louis, MO Re: Public Access Exemption 105.106 Dear Commander Englebert: In cooperation with our Rivers' Edge Plaza security plans, we are requesting to designate the Rivers' Edge Plaza as a public access area as defined by Section 105.106 33CFR Navigation and Navigable Waters Chapter I of the Coast Guard, Department of Homeland Security, Subchapter H - Maritime Security. The Rivers' Edge Plaza is an open-air plaza located in the Port of Dubuque on the east edge of Dubuque. The plaza contains a small decorative concrete area with a metal unenclosed gazebo that connects to an attractive river walk. The plaza does extend to the water allowing occasional use by passenger vessels for passenger and crew loading and unloading. The plaza is an unsecured public area with no assigned personnel and is open only to pedestrian traffic. If you have any questions, please feel free to contact me at my office at 563-589-4110. Thank you in advance for your consideration of this request. Sincerely, Michael C. Van Milligen City Manager MCVM:jh Serxfice People Integrity Responsibility Innovation Teamwork THE CITY OF ~ Rivers Edge Plaza FaCility secur plans DESCRIPTION: The Rivers Edge Plaza mooring point is a public access area with a river walk on top of a floodwall. The moodng point is separated between the waterfront and the city by a floodwall consisting of a concrete wall encased in an earthen berm. Access through the floodwall consists of a pedestrian walkway/gate. The gate is solid steel connected to the concrete wall that provides a water tight seal at times of high water. The Rivers Edge Plaza contains a concrete surface with a concrete ramp that extends to the water for use by passenger vessels to place gangway ramps for passenger and crew loading and unloading. Additionally, the Rivers Edge Plaza contains an open-air gazebo with 24-hour decorative lighting along the dyer walk and contains public access emergency 911call boxes. Normal pedestrian traffic is less than 50 persons at any one time except when excursion vessels such as the MN Delta Queen, MN Celebration and/or MN Mississippi Queen are present or the occasional special event. The MN Celebration does make regular weekly trips with the loading and unloading of passengers at the Rivers Edge Plaza. Section One: Security Administration and Organization of the Facility The security for the Rivers Edge Plaza is the pdmary responsibility of the Dubuque Police Department. The Dubuque Police Department is a nationally accredited agency consisting of 92 sworn police officers certified by the State of Iowa. Emergency response for fire and emergency medical services is the responsibility of the Dubuque Fire Department. The fire department consists of 89 full-time career firefighters. The fire department provides paramedic EMS (emergency medical service) and technician level ^ hazard materials response. The Facility Security Officer (FSO) is designated as the on-duty Shift Commander at the Dubuque Police Department. The FSO is available on a 24-hour basis and can be contacted through the Dubuque Law Enforcement Emergency 911 Communication Center 589-4424. Section Two: Personnel Training All police department sworn personnel are certified through the Iowa Law Enforcement Academy and maintain that certification through a minimum of 12 hours of annual continuing education pertaining to law enforcement. The Dubuque Fire Department employs a full-time training officer and maintains all ongoing training records for all firefighters in the agency. All training is maintained at national certification training levels. The fire department is equipped and trained to respond to all water hazards. Section Three: Drills and Exercises Emergency Response Personnel train on an annual basis for all types of hazards, both natural and man-made. The annual training is done in conjunction with the City of Dubuque Multi-hazard plan that includes tabletop, functional, and full-scale exercises. All the drills and exercises are documented and reviewed. Section Four: Records and Documentation Records and documentation of events, training, and facility maintenance are kept by each responding city agency. All records and documentation are maintain and classified within the policy and procedures of each city agency. Section Five: Response to Change in MARSEC Level The City of Dubuque coordinates and leads a local Threat Assessment Team consisting of public, private, and community agencies. The Threat Assessment Team conducts ongoing training and informational meetings to all members. A Threat Assessment Team Procedural Manual has been developed and implemented for response regarding any change in Homeland Security or MARSEC levels. Response in the upgrade of Homeland Secudty and MARSEC levels hardens security of potential targets and activates procedural responses as outlined in the Threat Assessment Procedural Manual and requires immediate notifications to primary and secondary contacts. Vessel notification is the responsibility of the vessel and not of the facility. Section Six: Procedures for Interfacing with Vessels All vessels requesting to moor at the Rivers Edge Plaza must provide telephone and fax numbers to the Dubuque Police Department 589-4410 two-hours prior to docking and file a Declaration of Security as require in Section Seven. Section Seven: Declaration of Security (DOS) The City of Dubuque Declaration of Security form (see attached) for mooring at the Rivers Edge Plaza shall be completed by each passenger vessel certified to carry more than 150 passengers and completed in its entirety two-hours prior to docking. The Declaration of Security will be faxed to the Dubuque Police Department 563-589-4497. 2 Section Eight: Communications The Dubuque Law Enforcement Emergency 911 Communication Center is the conduit for all communications involving facility security. Additionally, the Dubuque Fire Department has a mobile communication command center with capabilities of cell telephone and fax, public safety radio system, and madne radio. An interoperability system has recently been purchased to link radio communications between public safety and madne radio. Section Nine: Security Systems and Equipment Maintenance The Rivers Edge Plaza does not contain any security equipment or systems. Section Ten: Security Measures for Access Control, including Designated Public Access Areas Security measures for access control regarding a change in MARSEC levels include: MARSEC I Routine Patrol. Public continues to have access to four Emergency 911 Call boxes. MARSEC II Declaration of MARSEC II level change, extra patrol attention, Threat Assessment Procedural Manual procedures activated. Public continues to have access to four Emergency 911 Call boxes. MARSEC III Declaration of MARSEC III level change, extra patrol attention, Threat Assessment Procedural Manual procedures activated. Close floodwall walkway gate to isolate and contain the Rivers Edge Plaza. Public continues to have access to four Emergency 911 Call boxes. Section Eleven: Security Measures for Restricted Areas The Rivers Edge Plaza is a public access area and does not contain any restricted areas. Section Twelve: Security Measures for Handling Cargo The Rivers Edge Plaza is a public access area and does not allow for the handling of cargo. Section Thirteen: Security Measures for Delivery of Vessel Stores and Bunkers The Rivers Edge Plaza is a public access area. The security for delivery of vessel stores and bunkers is the responsibility of the individual vessel and must be reported on the Declaration of Secudty form two-hours prior to mooring. Section Fourteen: Security Measures for Monitoring Secudty measures for monitoring regarding a change in MARSEC levels include: MARSEC I Routine Patrol. Public continues to have access to four Emergency 911 Call boxes. MARSEC II Declaration of MARSEC II level change, extra patrol attention, Threat Assessment Procedural Manual procedures activated. Public continues to have access to four Emergency 911 Call boxes. MARSEC III Declaration of MARSEC III level change, extra patrol attention, Threat Assessment Procedural Manual procedures activated. Close floodwall walkway gate to isolate and contain the Rivers Edge Plaza. Public continues to have access to four Emergency 911 Call boxes. Section Fifteen: Security Incident Procedures All security incidents are reported to the Dubuque Police Department 911 Communications Center. Once received, an appropriate response is initiated and documented. This response made include a patrol, investigative, tactical, or situational response. All responses are conducted through the policies and procedures of the police depa~u,ent or through the Dubuque County Multi-hazard plan evacuation annex. Section Sixteen: Audits and Security Plan Amendments The City of Dubuque Threat Assessment Team and plan has been established by Dubuque Public Safety Agencies. The Dubuque Police Department has an officer assigned to secudty assessment for strategic city infrastructures that will be used to audit and maintain annual site assessment regarding facility use and threat vulnerability. Section Seventeen: Facility Security Assessment (FSA) Report The City of Dubuque Threat Assessment Team and plan has been established by Dubuque Public Safety Agencies. The Dubuque Police Department has an officer assigned to security assessment for strategic city infrastructures that will be used to audit and maintain annual site assessment regarding facility use and threat vulnerability. Security assessment attached. Section Eighteen: Facility Vulnerability and Security Measures Summary (Form CG-6025) The Rivers Edge Plaza facility vulnerability and security measure summary is attached. U.S. DEPARTMENT OF HOMELAND SECURITY FACILITY VULNERABILITY AND SECURITY OMB APPROVAL U.S. COAST GUARD NO. 1625-0077 0G~6025 (05/03) MEASURES SUMMARY An agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The Coast Guard estimates that the average burden for this report is 60 minutes. You may submit any comments concerning the accuracy of this burden estimate or any suggestions for reducing the burden to: Commandant (G-MP), U.S. Coast Guard, 2100 2nd St, SW, Washington D.C. 20593-0001 or Office of Management and Budget, Paperwork Reduction Proje~ (1625-0077), Washington, DC 20503. FACILITY IDENTIFICATION Rivers Edge Plaza Rivers Edge Plaza Dubuque, IA 52001 6. Type of Operation (check all ~hat apply) 4. Longitude 5. Captain Of the Pod Zone Sb. ~OUlS, HO Bulk Dry Bulk Con[a[ner R0 Chemical ~- Barge Fleering LHG/LNG r-' Offshore Support Explosives and ot~er dangerous cargo Passengers (Subchapter H) Passengers (Ferries) Passengers (S ub~apter K) M ilEsr¢ Supply F If other, exploin below: VULNERABILITY AND SECURITY MEASURES 7a. Vulnerability Physical Facility Sa. SeleCted Secudty Measures (MARSEC Level 1 ) Normal Police Department Patrols 9a. Selected Secudty Measures (MARSEC Level 2) Extra Attention Police Patrols Close pedistrian gate, limit public access 7b. VulnerabilKy Category PHS Bb. Security Measures Category PAT 9b. Secudb~ Measures Category J'~ if other, explain 10b. Secudty Measures Category ACC VULNERABILITY AND SECURITY MEASURES N/A 8a. SeleCted Secud[y Measures (MARSEC Level 1 ) N/A ! 7b. Vulnerability CategoW N/A Bb. Security Measures Category N/A F- If other, explain Cb. security Measures Category N/A 10b, Security Measures Category ~ If other, explain Declaration of Security City of Dubuque River Edge Plaza Mooring Point Police Department Phone: (563) 589-4424 Fax: (563) 589-4497 Date: MARSEC Level: Vessel Official Number (ON): All passenger vessels certified to carry more than 150 passengers and plan to moor at the City of Dubuque River Edge Plaza must submit this Declaration of Security a minimum of two hours prior to arrival. The Declaration of Security shall be faxed to the Dubuque Police Department at the number listed above. A follow up phone call shall then be made to confirm that the fax has been received. Approval of the Declaration of Security will be faxed back to the vessel prior to arrival. Vessel Name: Arrival Time: Vessel Phone Number: Marine Channel: Number of Passengers: Number of Passengers Disembarking: Passengers Destination: Bus Crew Destination: Phone Number of Crew Destination: Departure Time: Vessel Fax Number: Number of Crew: Number of Crew Disembarking: Local Attractions Number of Passengers Embarking before departure: Number of Crew Embarking before departure: Are any ship stores or services being received while at mooring? If yes, company or individual supplying vessel: Date of Delivery: List any other sectwity issues for your vessel: Other YES NO Time of Delivery: The passenger vessel is respons~le for all security for embarking or disembarking passengers and the loading and unloading of vessel stores. Additional security as required by the City of Dubuque Police Department will be billed to the vessel. Signature of Captain of the Vessel Date/Time Building Construction: Brick, Concrete, Wood & Metal Facility Security Assessment Business: River's Edge Plaza Address: Phone #: Business Hours: Open to the Public 24/7 Contact Person: Corporal Cory D. Sommer / DPD Date o£ Assessment: 12/24/03 Reason for Assessment: Stage II - USCG Facility Security Assessment Windows: NA Doors: FRONT- NA OTHER- Locks: FRONT- NA OTHER- Alarm System: There is no alarm system. There are (4) emergency call boxes located adjacent to the pavilion and in several locations along the river walkway. Safes / Vaults: NA Cash Registers / Location: NA Cash Handling Procedures: NA Surveillance Cameras: NA Storage Areas: NA Ventilation System: NA Employee Areas / Break Rooms: NA Employee Personal Item Storage: NA Recommendations - Physical Security. 1. Periodic Security Patrols Recommendations - Internal Procedures Recommendations - Building Exterior NA Recommendations - Floor Plan NA Points of Possible EntTv / Burglary, NA Robbery / Securi~ Threats Security Threats would be limited to actual daxnage to the facility itself. This is an open pavilion surrounded by decorative concrete. A walkway of concrete construction is connected to, and, follows the riverfront. There would be no security threats other than damage to the walkway itself. 105.305- Facility Security Assessment ( FSA ) Requirements 1.1 Survey assessment completed utili~ng DPD Standardized Form 1.2 Security measures are limited to random patrol of the area. Access to the area is unrestricted to the public. Emergency call boxes for public use are installed and there is decorative security lighting utilized after dark. 1.3 Vulnerability o£ the facility is limited to damage to the facility itself. 1.4 Increased security would consist of additional or specialized police patrols. 1.5 NA 1.6 The Police & Fire Departments do not currently receive notification from the Coast guard in the event ora change in MARSEC Level. Better communication would enhance facility security and allow for a timely response. 2.1 NA 2.2 New construction / no hazards 2.3 NA 2.4 Addressed in the Dubuque Multi-Hazard Plan & Threat Response Guidelines of Homeland Security 2.5 NA 2.6 NA 2.7 NA 3. 3.1 3.2 3.3 3.4 3.5 3.6 No on-site Personnel Addressed in facility description Addressed in Section # 1 NA NA Public Safety radio & Emergency Call Boxes NA NA NA NA NA NA 3.7 4. 4.1 4.2 4.3 4.4- 4.5 5. 5.1 NA 5.2 Access to the facility will be governed by MARSEC Level and specific threat information 5.3 Addressed in Section # 7 - Declaration of Security 5.4 NA 5.5 NA 5.6 NA 5.7 Addressed in 3.6 5.8 Addressed in Section ~ 4 River's Edge Plaza Plan View