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Update_Library Board of Trustees 12 15 10Carnegie -Stout Public Library Library Board of Trustees Update From the Meeting of December 15, 2010 Present: Vice President; Paula Connors, Elizabeth Leeper, Fred Miller, Kristen Smith, and Mike Willis Excused: President; Diann Guns and David Hammer The Library Board of Trustees met early in December due to the Christmas holiday and the following is a summary of the meeting: • 42% of the fiscal year has lapsed and 41% of the budget has been expended. Revenue generated is at 27.8% of projections. • The number of check outs increased in November by 13 percent compared to November, 2009. This is significant because in November 2009 circulation was up even while under construction. Visitors are asking more questions as they become acquainted with new spaces as represented by a 127% increase in directional questions over the same time last year. • Library card holders are up to 44,791. • Although census 2010 data will not be available until next year, other community demographics have been updated (copy attached). • The Art Subcommittee has three new members: Ali Lavasseur, Jordan DeGree from the Dubuque Arts Center, and Mark Wahlert the new Director of the Dubuque Museum of Art. The next subcommittee meeting is January 17 at which time we will determine which products to purchase for a hanging system for our permanent collection, as well as easels and cubes for exhibits. We will also be discussing our early spring exhibit that complements the Smithsonian exhibit which will be hosted by the National Mississippi River Museum and Aquarium. The exhibit is called "Women and Spirit: Catholic Sisters of America." • Bruce Hamous from OPN visited and several outstanding issues were discussed including the shortage of shelving on first floor. We believe we have an option available that will house all of the Fiction and AN collection through a new floor arrangement and the purchase of additional shelving units. • Meetings will begin in January to kick off LEED assignments as the Library is in its "monitoring" phase. • Jim Kolf, the principal overseeing our construction project has been released from Durrant. We will work with Rick Golus to complete the project. • A new meeting room policy was adopted which streamlined the former policy and includes the updated names of the meeting rooms. • A new patron behavior policy was approved which streamlined the former policy. Separate guidelines will be provided for staff that supports the policy. • The Director's evaluation was received and filed. • Library Assistant Rachel Gerber is retiring at the end of December after 18 years of service. Hiring will be postponed until we know the status of the budget request to change this position to that of Library Aide. Circulation Supervisor, Debi Stephenson has 20 direct reports and it is hoped that a Library Aide can be hired to perform duties of an Assistant Circulation Supervisor. Library Board of Trustees Diann Guns, Board President Kristen Smith, Board Secretary Paula Connors David Hammer Elizabeth Leeper Fred Miller Mike Willis Susan Henricks, Director