Minutes Downtown Plan C 12 8 03 MINUTES
DOWNTOWN PLANNING COMMITTEE
Long Range Planning Advisory Commission
Monday, December 8, 2003
8:00 a.m.
Conference Room 2, City Hail Annex
1300 Main Street, Dubuque, Iowa
ABSENT:
Chairperson David Rusk; Committee Members Jim Giesen, Doris
Hingtgen, Ann Michalski and Dan LoBianco, Staff Members Laura
Carsfens, David Harris, Jerelyn O'Connor and Beth Conlon. Also
present: Anne Ricker, Leland Consulting Group via conference call.
Committee Members Bob Felderman, Para Jochum, Jim Gibbs, John
Walsh, Judie Fjellman, Steward Sandstrom and Mike Ironside; Staff
Members Bill Baum and Rich Russell.
CALL TO ORDER: The meeting was called to order at 8:12 a.m: without a quorum.
CERTIFICATION OF COMPLIANCE: Staff presented an Affidavit of Compliance
verifying that l~e meeting was being held in compliance with the Iowa Open Meetings
Law.
MINUTES: Motion by Giesen, seconded by Hingtgen, to approve the staff notes from
the November 14, 2003 meeting. The minutes from the December 1, 2003 meeting
were delayed for lack of a quorum.
ACTION ITEMS: Strateflize Presentation for January 5, 2004 City council Work
Session: The Committee discussed the procedure to obtain endorsements for the final
Downtown Dubuque Master Plan to coincide with the presentation to the City Council,
and the possibility of raising money to help in marketing the final Plan to the public.
Chairperson Rusk handed out a proposed Public Hearing Presentation Agenda for the
Downtown Dubuque Master Plan and a list of possible endorsements. The consensus
of Committee members was to add downtown stakeholders, donors and groups
represented from the Downtown Planning Committee to the list. The final endorsement
list includes:
City Manager (cover memo)
Planning Services Department (staff report)
Long Range Planning Advisory Commission (stating the consisfency with the
Comprehensive Plan)
Financial contributors (Funding Partners) including:
o Iowa Department of Economic Development
o Dubuque Initiatives
o American Trust and Savings Bank
o Diamond Jo Casino
Minutes - Downtown Planning Committee
December 8, 2003
Page 2
Fischer Companies
McKesson Corporation
Woodward Communications
Alliant Energy
Dubuque Area Chamber of Commerce
Dubuque Bank and Trust
Dubuque Board of Realtors
Capri College
Premier Bank
Other Supporting Stakeholders
o Dubuque Main Street, Ltd.
o Housing Advisory Commission (Housing Trust Fund Advisory Committee)
o Historic Preservation Commission
o Community Development Advisory Commission
o Dubuque Cultural Alliance
o Downtown Neighborhood Council
o Greater Dubuque Development Corporation
Anne Ricker of Leland Consulting Group was contacted at 8:15 a.m. via conference
call.
The Committee discussed the agenda for the City Council work session on January 5, ·
2004 and the City Council Public Hearing on February 2, 2004. Consensus of the
Committee was to use the same approach at the City Council work session as the City
Council Public Hearing except for minor changes. The work session will not include
presentation of the endorsements or Request for Adoption, and at the City Council
Public Hearing presentation endorsements will be presented after Anne Ricker's
Review of the Plan Highlights on PowerPoint.
Ms. Ricker commented that during the PowerPoint Presentation for the City Council
public hearing, she would not revisit the market information stated in the appendices.
The Committee agreed.
Committee consensus was that the presentation agendas for the February 5th City
Council Work Session and the February 5th City Council Public Hearing would be:
Introduction and Overview: David Rusk (10 minutes) · Background
· Process
· Thank You's
· Plan Organization
Minutes - Downtown Planning Committee
December 8, 2003
Page 3
Review of Plan Highlights: (PowerPoint presentation) Anne Ricker of Leland
Consulting Group (45-60 minutes at City Council work session) · Guiding Principles
· Prerequisites for Success
· Summary of Current Conditions, Catalyst Opportunities, Barriers to investment
and Priority Actions For Each Element
· Review How Action Steps could be Accomplished
· Note Plan has Long-Term Implementation Time frame
· Mention Successful Examples from Other Cities
Endorsements: City Council Public Headng only
Questions and Answers: David Rusk, Anne Ricker and the Downtown Planning
Committee
Request For Adoption: David Rusk (at the City Council Public Hearing only)
Committee Member Michalski stated that because of the connection with Pam Jochum
and the Iowa Legislature that Murphy and Connolly would probably be very interested
in the Downtown Dubuque Master Plan. Committee Member Giesen said he was
confident that Community Development Advisory Commission would endorse the Plan
at the Wednesday night meeting. Committee Member LoBianco commented that an
endorsement from the Iowa Depaf~..~nt of Economic Development should be sought.
For the January 5, 2004 work session, Ms. Ricker said that she would provide a hard
copy of the PowerPoint presentation.
Chairperson Rusk revisited the importance of developing a summary handout piece
after the plan is approved. Ms. Ricker commented that she knows a graphic artist who
would be able to do a graphic layout for the handout.
The Committee moved on to discuss the distribution schedule for the Downtown
Dubuque Master Plan. Consensus was to distribute the two-volume set of the
Downtown Master Plan and Appendix to some parties, and the Overview (Section 1) to
other parties as follows:
Distribution prior to Media Conference:
Media release sent to media, City Manager, City Council, City Channel 8, and
Downtown Planning Committee
Invitation letter sent to supporting stakeholders
Letter with approval schedule sent to Vision Downtown mailing list
Distribution of Downtown Dubuque Master Plan (two-volume set) with approval
schedule to:
Minutes - Downtown Planning Committee
December 8, 2003
Page 4
City Manager and City Council
Downtown Planning Committee and Support Staff
Distribution of Downtown Dubuque Master Plan (two-volume set) with approval
schedule and cover letter requesting endorsement (written and verbal) by February
2, 2004 public hearing to:
o Long Range Planning Advisory Commission
o Iowa Department of Economic Development
o Dubuque Main Street Office
Distribution at December 12~h Media Conference:
Distribution of labeled Downtown Dubuque Master Plan (two-volume set) with
approval schedule to media
Distribution of labeled Downtown Dubuque Master Plan (two-volume set) with
approval schedule and cover letter requesting endorsement (written and verbal)
by February 2, 2004 public hearing to financial contributors, DMSL, and GDDC.
Distribution after Media Conference:
Any remaining copies of labeled Downtown Dubuque Master Plan (two volume
set) with approval scheduled delivered to media ,
Any remaining copies of labeled Downtown Dubuque Master Plan (two-volume
set) with approval schedule and cover letter requesting endorsement (written
and verbal) by February 2, 2004 public hearing delivered to supporting
stakeholders
Distribution of Overview (Section 1) of Downtown Dubuque Master Plan with
letter to other supporting stakeholders (except DMSL and GDDC), requesting
endorsement (written and verbal) by February 2, 2004 public hearing
ADJOURNMENT: Motion by Michalski, seconded by LoBianco to adjourn the meeting at
9:14 a.m. Motion carried unanimously.
Respectfully submitted,
Elizabeth Conlon, Assistant Planner
Adopted