Minutes Library Bd 9 16 03Carnegie-Stout Public Library
Board of Trustees' Worksession
Meeting Minutes of
Tuesday, September 16, 2003
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) held a Special
Planning Worksession in the Library Board Room at 3:30 p.m. on Tuesday,
September 16, 2003.
Present: Board President Tom Tully; Trustee Jack Felderman; Trustee Kristen
Smith; Trustee Alan Avery; Library Director Susan Henricks; Recorder Denette
Kellogg; Feasibility Consultants Bruce Bonnicksen and Sarah Purcell from Braren,
Mulder and German, Associates
1. Tully called the meeting to order at 3:40 p.m.
"l~oved to adopt the meeting agenda of September
2003."
l~ot/on: ?e/derman
Second: Sm/th
Vote: Aye -4; Nay - 0
Review Feasibility Study Library Brochure - Feasibility Consultant Bonnicksen
reviewed the revised timeline with the group and reported on the action items
for September 2003 to include case statement design, selection of individuals to
host and participate in focus group meetings, and creation of a PowerPoint
presentation. Bonnicksen reported that the month of October would be
devoted to host recruitment and selection of guests for meetings and dates.
The group began its review of the feasibility case draft. The group reviewed
the revised summary of costs. Felderman requested that some of the costs be
reviewed in regard to a new elevator and the possible use of wireless
computers. Felderman reported that the project costs need to be reviewed as
to why the costs have increased so significantly and why the architect did not
provide for the items added to the new cost estimates. Henficlcs reported that
the list has been itemized and added items are needed as part of the project.
The group asked that the costs need to be verified by the architect and the
need for the items also needs to be reviewed. Henricks will contact the
architect to review the new estimated project costs and present the information
at the Library Board meeting on September 25, 2003. The Board members
agreed to review the information as soon as possible with the full Board so the
Feasibility Study can move forward. Bonnicksen reported that funding a project
Library Board of Trustees
Minutes of September 16, 2003
Planning Worksession
over $5,000,000 is impossible in this size community unless a buy-down is
possible to bring the project cost down to the 2-3 million dollar level.
3. Host Sessions:
Role of the Informational Meeting Host Committee - Bonnicksen
reported that four informational meetings would take place at the
Library. The informational meetings would include a PowerPoint
presentation of architectural drawings, information and explanation
about the project and the case statement information. Bonnicksen
reported on the need to form a host committee. The host committee
would be made up of key community leaders who would be
responsible for hosting the informational meetings and inviting guests
to these meetings. The members of the host committee would meet
approximately three weeks prior to the meetings to develop the list of
invitees. The group reviewed potential hosts and assigned planning
worksession members to contact potential hosts. Bonnicksen
reported that the next steps of the feasibility study process include
finalizing the budget case statement, finalizing the project budget,
and moving forward into the host meetings.
Tully exited the meeting at 5:02 p.m.
4. "Notion to adjourn."
Not/on; Fe/derman
Second: Smtih
Vote: Aye - 3; Nay- 0
The meeting adjourned at 5:22 p.m.
Mary Strom, Board Secretary
-2-